University of Virginia Library

REPORT FROM THE AD HOC COMMITTEE ON POLICY REFORM

REPORT

The Rector asked Mr. Clark, Chair of the Ad Hoc Committee on Policy Reform; to report on the work of the Committee.

Mr. Clark described the work the Committee has done in examining the Minutes for policies the Board has enacted. He has scanned the Minutes from 1957 to the present and extracted and catalogued policies. The policies were then grouped into four categories: those that require no change (Category A), those that require technical corrections (Category B), those that are obsolete and may be discarded (Category C), and those which require further study as substantive changes may be necessary (Category D).

Mr. Clark said the Committee had adopted four resolutions to include these categories, and he recommended them to the Board for approval:

REAFFIRMATION OF EXISTING POLICIES (CATEGORY A)

The following resolution was adopted:

• WHEREAS, the Ad Hoc Committee on Policy Reform (the "Committee") has examined the accompanying policies to determine their accuracy and applicability and has found that they require no substantive or technical changes; and
• WHEREAS, the Committee has requested that the appropriate administrative officials ensure that current practices conform to the attached policies;
• RESOLVED that the accuracy and viability of the attached policies is reaffirmed; and
• RESOLVED FURTHER that said policies be maintained by the Secretary of The Board of Visitors as part of an up-to-date record of Board policies.

APPROVAL OF TECHNICAL CORRECTIONS TO EXISTING POLICIES (CATEGORY B)

The following resolution was adopted:

• WHEREAS, the Ad Hoc Committee on Policy Reform (the "Committee") has examined the accompanying policies to determine their accuracy and applicability and has found that they require no substantive changes; and
• WHEREAS, the Committee has determined that the accompanying policies require technical title or office changes only in order to reflect the current organizational structure of the University; and
• WHEREAS, the Committee has requested that the appropriate administrative officials ensure that current practices conform to the attached policies;
• RESOLVED that the Secretary of The Board of Visitors is authorized to make the necessary technical changes required to update the attached policies; and
• RESOLVED FURTHER that said policies to be maintained by the Secretary of The Board of Visitors as part of an up-to-date record of Board of Visitors policies.

AUTHORIZATION TO RESCIND OUTDATED POLICIES (CATEGORY C)

The following resolution was adopted:

• WHEREAS, the Ad Hoc Committee on Policy Reform (the "Committee") has examined the accompanying policies to determine their accuracy and applicability and has found that they are outdated or superseded;
• RESOLVED that the accompanying policies are rescinded;
• RESOLVED FURTHER that the Secretary of The Board of Visitors remove said policies from the record of current Board of Visitors policies but that the policies be maintained as a part of The Board Minutes and of the historical record of The Board's actions.