 | Board of Visitors minutes January 22, 1988 |  |
ATTACHMENT B=
Housekeeping Services Contract
Approval for Housekeeping Services Contract Potentially Exceeding $500,000
The Building Services Division of Physical Plant will require approval from the Board of Visitors to exceed the $500,000 total price on the housekeeping services contract during calendar year 1988 and in future years if the University exercises its option to add additional buildings to the list of those under contract.
The total cost of the housekeeping contract to become effective January 1, 1988 is $498,315 for 18 buildings.
The contract permits the University to add up to four additional buildings to the contract as future needs might dictate. At present, it seems likely that it would be desirable to include two additional buildings early in 1988 as renovations on them are completed.
The cost of all four additional buildings would cause the contract to be $543,465 per year. We are requesting the Board of Visitor's approval for an annual contract amount up to $543,465.
UNIVERSITY OF VIRGINIA
MATERIEL MANAGEMENT
P.O. BOX 9008, CARRUTHERS HALL
1001 N. EMMET STREET·CHARLOTTESVILLE, VA 22906
(804) 924-4212
PURCHASE ORDER
PO NUMBER U PP27804V JD
MEMBER OF: EDUCATIONAL & INSTITUTIONAL COOPERATIVE NATIONAL ASSOCIATION OF EDUCATIONAL BUYERS UNIVERSITY HOSPITAL CONSORTIUM
DATE: 12/15/87
PAGE: 1
INVOICE QUESTIONS: (804)924-4371
- VENDOR
- K015085 KINGSON-WELCH INC PO BOX 51 IVY VA 22945
- SHIP TO
- PHYSICAL PLANT MATERIALS DIVISION 575 ALDERMAN ROAD CHARLOTTESVILLE VA 22903
- INVOICE TO
- UNIVERSITY OF VIRGINIA ACCOUNTS PAYABLE DEPARTMENT CARRUTHERS HALL PO BOX 9019 CHARLOTTESVILLE, VA 22906
| MUST ARRIVE BY | F.O.B. | PAYMENT TERMS | CONTRACT NUMBER |
| 12/03/88 | DEST,FT PREPAID | NET 30 DAYS | - |
| ITEM | DESCRIPTION | QUANTITY | UNIT | UNIT PRICE | AMOUNT |
| 1 | FURNISH ALL LABOR, EQUIPMENT, AND SUPPLIES TO PERFORM HOUSEKEEPING SERVICE FOR 18 BUILDINGS AND ONE OPTIONAL BUILDINGS (SEE ATTACHED LISTING) IN ACCORDANCE WITH INVITATION FOR BID UPP2780QJD PERIOD OF PERFORMANCE 1-1-88 THRU 12-31-88 WITH OPTION TO RENEW FOR 4 ADDITIONAL 1-YEAR PERIODS. | 498,315.000 | DOLLAR | $1.00000 | 498,315.00 |
| J. D. SIMS | 804-924-4220 | PO TOTAL | $498,315.00 | ||
| BUYER NAME | TELEPHONE | BUYER SIGNATURE |
- 1. The purchase order number shall be shown by vendor on all related invoices, delivery memoranda, bills of lading, packages and/or correspondence. Documents received not referencing the purchase order number will be returned; packages not referencing the purchase order number may be returned.
- 2. The vendor shall render a separate original invoice immediately following each shipment made for this purchase order. All copies of the invoice shall be forwarded directly to the University of Virginia at the address shown in the "Invoice To" box on the upper right hand corner of the purchase order.
INSTRUCTIONS TO VENDOR
(SEE REVERSE FOR TERMS & CONDITIONS)
| A67D002 May 1987 | VFNDOR | UPJ871608C |
| Nbr Cat Line Description | Unit Quantity Mea | Unit Price | Line Tot |
| 1) ALDERMAN LIBRARY | 1 EA | 135,000.00 | 135,000.00 |
| 2) CLEMONS LIBRARY | 1 EA | 42,000.00 | 42,000.00 |
| 3) HEALTH SCIENCE LIBRARY | 1 EA | 33,000.00 | 33,000.00 |
| 4) FISKE KIMBALL LIBRARY | 1 EA | 7,755.00 | 7,755.00 |
| 5) MEMORIAL GYMNASIUM | 1 EA | 34,520.00 | 34,520.00 |
| 6) CLARK HALL LIBRARY | 1 EA | 18,300.00 | 18,300.00 |
| 7) MONROE HALL | 1 EA | 13,140.00 | 13,140.00 |
| 8) MONROE HALL ADDITION | 1 EA | 22,200.00 | 22,200.00 |
| 9) MONROE RANGE | 1 EA | 570.00 | 570.00 |
| 10) THORNTON HALL | 1 EA | 68,430.00 | 68,430.00 |
| 11) GARRETT HALL | 1 EA | 10,500.00 | 10,500.00 |
| 12) MINOR HALL | 1 EA | 10,600.00 | 10,600.00 |
| 13) MAURY HALL | 1 EA | 9,700.00 | 9,700.00 |
| 14) RUFFNER HALL | 1 EA | 30,250.00 | 30,250.00 |
| 15) MATH ASTRONOMY BLDG | 1 EA | 15,000.00 | 15,000.00 |
| 16) MILLER HALL | 1 EA | 4,300.00 | 4,300.00 |
| 17) PEABODY HALL | 1 EA | 1,300.00 | 1,300.00 |
| 18) CTR FOR COMPUTED AIDED ENGR | 1 EA | 2,950.00 | 2,950.00 |
| 19) MECHANICAL ENGINEERING | 1 EA | 38,800.00 | 38,800.00 |
| 20) OPTION YR 1 (1/1/89-12/31/89) | 0% | .00 | |
| 21) OPTION YR 2 (1/1/90-12/31/90) | 0% | .00 | |
| 22) OPTION YR 3 (1/1/91-12/31/91) | 0% | .00 | |
| 23) OPTION YR 4 (1/1/92-12/31/92) | 0% | .00 |
CUSTODIAL SERVICES FOR UNIVERSITY OF VIRGINIA
SECTION 1 BIDDING INFORMATION
1.1 General Intent: The general intent of the University is making these specifications is to obtain housekeeping services for certain buildings at the University of Virginia in accordance with commonly accepted standards within the building service industry and in accordance with specifications contained elsewhere in this document. This service is for a base period of twelve months, January 1, 1988 through December 31, 1988, with the University of Virginia having the option of extending the contract for up to four (4) additional one-year periods.
1.2 Items of Bid:
Item 1. Total price for twelve (12) months of work, (including labor, equipment, supplies, and materials as described herein), completed in accordance with all specifications contained herein. Specifications include all of the items listed in this document and in the Schedule of Services and Prices for the following buildings;
| Alderman Library | $ 135,000.00 |
| Clemons Library | $ 42,000.00 |
| Health Sciences Library | $ 33,000.00 |
| Fiske Kimball Library | $ 7,755.00 |
| Memorial Gymnasium | $ 34,520.00 |
| Clark Hall Library | $ 18,300.00 |
| Monroe Hall | $ 13,140.00 |
| Monroe Hall Addition | $ 22,200.00 |
| Monroe Range | $ 570.00 |
| Thornton Hall | $ 68,430.00 |
| Garrett Hall | $ 10,500.00 |
| Minor Hall | $ 10,600.00 |
| Maury Hall | $ 9,700.00 |
| Ruffner Hall | $ 30,250.00 |
| Math Astronomy Building | $ 15,000.00 |
| Miller Hall | $ 4,300.00 |
| Peabody Hall | $ 1,300.00 |
| Center for Computed Aided Engr. | $ 2,950.00 |
| Total annual price for Item 1. (18 buildings, listed above) 1/1/88 - 12/31/88. Base year. | $ 459,515.00 |
| Total annual change percentage for option year one (1) 1/1/89 - 12/31/89 0 % | $ .00 |
| Total annual change percentage for option year two (2) 1/1/90 - 12/31/90 0 % | $ .00 |
| Total annual change percentage for option year three (3) 1/1/91 - 12/31/91 0 % | $ .00 |
| Total annual change percentage for option year four (4) 1/1/92 - 12/31/92 0 % | $ .00 |
Vendors to clearly indicated zero, plus or minus designation in
Item 2. Total price for twelve (12) months of work (including labor, equipment, supplies, and material as described herein), completed in accordance with all specifications herein. Specifications include all items listed in this document and in the Schedule of Services and Prices for the following buildings;
| Aero Math | $ 21,350.00 |
| Halsey Hall | $ 6,900.00 |
| Mechanical Engineering | $ 38,800.00 |
| Material Science | $ 16,900.00 |
These buildings may be contracted with buildings in Item 1 or added to the contract at future dates as the needs of the University dictate.
| Total annual price for Item 2. (4 buildings, listed above) 1/1/88 - 12/31/88. Base year. | $ 83,950.00 |
| Total annual change percentage for option year one (1) 1/1/89 - 12/31/89 0 % | $ 0 |
| Total annual change percentage for option year two (2) 1/1/90 - 12/31/90 0 % | $ 0 |
| Total annual change percentage for option year three (3) 1/1/91 - 12/31/91 0 % | $ 0 |
| Total annual change percentage for option year four (4) 1/1/92 - 12/31/92 0 % | $ 0 |
Vendors to clearly indicate zero, plus, or minus designation in space provided for percentage. Dollar amount for option year will be % change multiplied by base year cost.
1.3 The Schedule of Services and Prices for each building lists all the services to be performed, as more fully described herein and the frequencies with which those services are to be performed, in order to completely service that University building. The actual number of units to be serviced in the building may be more or less than the Estimated Number of Units to be serviced specified in the Schedule of Services and Prices. Regardless of this, the contractor shall be obligated to complete all the services specified, with the specified frequency of service, for the entire number of units actually contained in each building, at the Total Price for servicing of the buildings as bid by the Contractor.
In the event that the contractors fails to perform all the specified services, with the specified frequency, for all the units in the building, the University shall be entitled to the remedies specified in Section 3.12.
The University reserves the right to increase or decrease the amount of work required under the specifications in accordance with Section 3.13.
Should the bidder wish to inspect the University buildings in question prior to submission of its bid, it may do so during
| Board of Visitors minutes January 22, 1988 | |