University of Virginia Library

VIII. General Procedures

A. Each eligible Faculty Member who wishes to be considered for either a Separation Payment or Workload Reduction Period must file an application with his or her Dean or Department Head by February 14, 2003. A copy of the application must be sent to the University Human Resources Benefits Division.

B. The applicant's Dean and/or Department Head will review the application, and mark it either "Recommended for Approval" or "Not Recommended for Approval". The Dean and/or Department Head will forward all applications to the UHR Benefits Division by no later than February 28. The UHR Benefits Division will direct applications from within the Provost's areas to the Provost for approval, and applications of administrative faculty within the areas reporting to the Executive Vice President/Chief Operating Officer to the Executive Vice President for approval. The Provost /EVP review will take into consideration whether the proposed Separation meets the Workforce Reduction Targets, is consistent with the University's overall goals, and is supported by budgetary restrictions. The decision of the Provost or EVP is final, and is not subject to appeal. The University reserves the right to reject any application.

• 1. No central University resources will be set aside to fund Separation Agreements. Funds to support the program must be identified from the resources currently allocated for the position of the retiring faculty member.


• 2. All Education and General fund resources freed by Separation Agreements will be returned centrally to the Provost or EVP for reallocation or reduction. To the extent that savings are needed to meet the department's budget reductions, the department will get credit for the savings in the year the savings will occur.

C. If approved by the Provost or Executive Vice President/Chief Operating Officer, a Separation Agreement will be forwarded to the Faculty Member for his/her signature by April 1. The final Separation Agreement will include, among other things:

• 1. The specific terms of the Separation Payment or Workload Reduction Period,


• 2. The benefits that are associated with each program, and


• 3. A General Release and Covenant Not to Sue.

D. All Separation Agreements are irrevocable seven days after they are signed by the Faculty Member.

E. In the event that a Faculty Member becomes permanently and totally disabled after a Separation Agreement is signed, but before the Separation date, the University will provide payments for which provision is made in the Agreement. In the event that the Faculty Member dies after a Separation Agreement is signed, but before the Separation date, the University will not be responsible for any payments under the Agreement and such Agreement shall be considered null and void.