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RECORDS AND REPORTS

The formal records of the committee are as follows: (1) Minutes of Meetings - A copy will be furnished to each committee member and the Vice President and Provost. The Minutes will identify each application by title, intended sponsor, identifying number (if shown), project period, and principal investigator(s), with appropriate source and substance of any expert advice made part of the review, and will record any pertinent discussion, tabulated vote, and the final decision on each application. Also, the committee decision reports will be recorded as soon as possible. (2) Committee Decision Report - Three copies are to be completed for each application. This form includes the date of the meeting, the number of members present, the title, the identifying number, principal investigator(s), the majority decision, any suggestions concerning possible need for expert advice and consultation or utilization of special professional assistance or facilities, specific recommendations of methods to be used in obtaining informed consent, the requirement that all departures from protocol, untoward developments, etc. be reported to the department head, the request that the department head periodically review this investigation as part of work and progress in his department, and the signatures of the committee chairman, the principal investigator(s) and the department head. (3) Annual Reports - The committee will request a statement of satisfactory progress in January from each department head under whom a principal investigator has begun or continued a previously approved investigation during the previous year. These reports are to be kept in the committee files, and a summary will be sent to the Vice President and Provost for his records.