University of Virginia Library

PROCEDURE FOR PROCESSING A TYPICAL
GRANT APPLICATION

The application should be discussed by the principal investigator with his department head during its preparation and subsequently submitted to the review committee before or as soon as possible after submittal to the sponsor.

The committee chairman will study each application, seek clarification and obtain expert advice or consultation as needed, and schedule it for committee consideration. Each application will be discussed carefully and unhurriedly, and the final decision and recommendation will be communicated in detail to the principal investigator. Disapproval of an application may be appealed to a full meeting of both committees and the Vice President and Provost, with the investigator appearing in person with his department head and other expert consultants to support his appeal. The final decision will be by written ballot with the Vice President and Provost voting. Confirming disapproval at this point precludes further appeal.

If the investigator agrees to the committee decision report and this is properly signed, he is free to begin his investigation when funded. If he disagrees, he may request a re-hearing for modification of the conditions of the committee decision. When all is in agreement, the Vice President and Provost will be so notified. The Director of the Office of Sponsored Programs will not authorize an expenditure from sponsor funds until all questions concerning research protocol involving human subjects have been appropriately settled.