University of Virginia Library

I. ADMINISTRATIVE

Board of Visitors

1. [Minutes of the Board of Trustees], 1814-1817.

1 vol. Not indexed. B (central room, in safe).

A copy, which may not be the official one but which has been adopted as such, of
the minutes of the meetings of the Board of Trustees of Albemarle Academy.
For other copies of these meetings cf. items 3, 4.

2. Minutes [of the] Board of Visitors, 1817+.

10 vols., numbered I-X. Index attached in front or back of each vol. B (central
room, in safe): I. B (central room, east wall): II-X.

Minutes of the meetings of the Boards of Visitors of Central College (1817-1819)
and of the University of Virginia (1819+). The first vol. was apparently a personal
record kept by Thomas Jefferson; pp. 1-105 of it cover in his handwriting
all of the meetings prior to his death. In the absence of any better claimant, it
has been adopted as the official copy of the minutes for that period. It was reprinted
in the Thomas Jefferson Memorial Association's edition of his Writings,
XIX. For other copies of the earlier minutes cf. items 1, 3, 4.

3. [Minutes of the Board of Visitors], 1814-1825.

Folded sheaf of 150 pp. Not indexed. V.

Copies of the minutes of the Board of Trustees of Albemarle Academy (1814-1817)
and of the Board of Visitors of Central College (1817-1819) and of the University
(1819-1825). Front page carries the initials "J. B."; this copy was probably
presented to James Breckinridge. It was transcribed in the same hand as the
major portion of the copy reported herein as item 4.

4. [Minutes of the Board of Visitors], 1814-1830.

Sheaf of 250 pp. bound without covers. Not indexed. V.

Copies of the minutes of the Board of Trustees of Albemarle Academy (1814-1817)
and of the Board of Visitors of Central College (1817-1819) and of the University
(1819-1830). Front page carries the initials "J. H. C."; this copy was
presented to John H. Cocke. Until the first meeting after Jefferson's death the
unidentified handwriting is that of the copy listed herein as item 3. This fact
suggests that Jefferson may have had a number of copies transcribed from his
own (cf. item 2) for the use of his associates in the building of the University.
Bound with this copy, at its back, is a memorandum or report (n. d.),
written in an unidentified hand, favoring the proposed appointment of a President
of the University.

5. Record, Board of Visitors, 1819-1837.

1 vol. Not indexed. B (west room, west wall).

Copies of the reports of the Rector and Visitors of the University to the President
and Directors of the Literary Fund, a state appropriation for the advancement
of education by the sale of glebe lands. These reports are also to be
found in the Minutes of the Board of Visitors (item 2).

6. [Faculty's Copy of the Visitors' Resolutions], 1827-1845.

1 vol. Not indexed. R.

"A copy of the enactments and resolutions of a general nature adopted by the
Board of Visitors . . ., since the printed edition of them in 1827, — prepared
for the Faculty of the University." These extracts from the minutes of
the Board of Visitors are similar to, but not wholly like, those compiled contemporaneously
for the Proctor (item 7).

7. [Proctor's Copy of the Visitors' Resolutions], 1827-1846.

1 vol. Not indexed. R.

"An extract from the enactments and resolutions adopted by the Board of Visitors
. . ., since the printed edition of them in 1827, — prepared for the Proctor
of the University." These extracts from the minutes of the Board of Visitors
are similar to, but not wholly like, those compiled contemporaneously for
the Faculty (item 6).

8. Notes Univ. Admin. Bd. of V[isitors], 1853-1856.

1 vol., numbered 3; erroneously dated 1855-1856. Not indexed. V.

A very rough draft of the minutes of the Board of Visitors' meetings.

9. [Docket of the Board of Visitors], 1856-1868.

Sheaf of 50 pp. bound without covers. Not indexed. B (west room, west wall).

Rough lists of matters demanding attention at the meetings of the Visitors, including
especially memorandums of reports due and occasional lists of applicants for
vacant professorships. There is no entry for 1862-1864.

10. Minutes of the Proceedings of the Executive Committee, 1859-1868,
1876-1921.

3 vols.; I dated July 5, 1859, II dated 1882. Indexes attached in front of I and
III; II has "Contents" in front. V: I. B (west room, south wall): II, III.

Title varies: Minutes of the Proceedings of the Executive Committee, I; Minutes
of the Executive Board, II; Executive Committee, Board of Visitors, III.

Minutes of the meetings and actions of the Executive Committee, a subdivision of
the Board of Visitors designated to consider administrative details too minute or
routine in their nature to demand the attention of all the Visitors. This committee,
though still extant, has held no meeting since 1921.

11. Dockets and Papers [for the] Board of Visitors' Meetings, 1928-1933.

1 cardboard box containing about 300 pp. of unbound papers. B (west room, west
wall).

Dockets of matters to be considered by the Visitors and miscellaneous memoranda
submitted to their attention.

Faculty

12. Faculty's [and General Faculty's] Minutes, 1825-1928.

17 vols., numbered I-XVII; XII-XVI dated. Separate index vol. for I-XII; index
attached in front of XIII-XVI. R: I-XVI. P: XVII.

Title varies: Faculty Records, I-III; Faculty Minutes, IV, X, XII-XVII; Faculty's
Minutes, V, VI, VIII, IX; Record, VII.

Minutes of the meetings of the Faculty (1825-1902) and of the General Faculty
(1902-1928). The minutes of the General Faculty's meetings since 1928 have
been kept but are not yet collected and typed. Under the supervision of the Librarian
a project is in progress for the making of a typewritten copy, with one carbon,
of the faculty's minutes; to date the years 1825-1830 have been covered.

13. [Minutes of the Academic Committee], 1899-1902.

1 vol.; dated. Not indexed. R.

Minutes of the meetings of the Academic Committee of the Faculty. Succeeded by
Academic Faculty Minutes (item 14).

14. Academic Faculty Minutes, 1902+.

5 vols.; I, III dated. Not indexed. R.

Title varies: no title, I; Record, II; Academic Faculty Minutes, III-V.

Minutes of the meetings of the Academic Faculty. Succeeds Minutes of the Academic
Committee (item 13).

14a. [Minutes of the Committee on Research], 1921+.

2 loose-leaf vols. Not indexed. V: I. C: II.

Minutes and correspondence of the Committee on Research, beginning Nov. 3, 1921,
regarding the granting of financial aid to faculty members for research projects.

Chairman of the Faculty

15. Chairman's Minutes, 1827-1839, 1851-1861.

11 vols.; III, IV, VI, VIII-XI dated. Index attached in front of I; not indexed,
II-XI. B (west room, south wall): I, V. R: VII. V: II-IV, VI, VIII-XI.

Title varies: no title, I, V; Chairman of the Faculty, II; Chairman's Minutes, III,
VII; Chairman's Book, IV; Univ. Adm[in]. Faculty, VI, VIII-XI.

Notations, made almost daily, of the official executive actions and problems of the
Chairman.

16. Chairman's Annual Rolls, 1831-1832.

1 vol.; dated. Not indexed. R.

An alphabetical list of students with records of their grades, of their absences from
lectures, and of their withdrawals from single courses or from the University.
Also a tabulated report of the number of hours work done each week in each
class, school by school.

17. Chairman's Matriculation Book, 1857-1905.

4 vols. Index for 1890-1902 in 6 unattached vols. B (west room, west wall): I, II.
R: III, IV. R, V: Index.

Title varies: no title, I; Chairman's Matriculation Book, II-IV.

Matriculation records of students enrolling for each session. Succeeded by Registrar's
Matriculation Cards (item 25). For other matriculation records cf. items
20, 24, 26, 37.

18. Record of Absences, 1881-1903.

2 vols.; dated. Not indexed. V.

The Chairman's record of students' unexcused absences from lectures and classes.

19. Catalogue of Students, 1888-1903.

3 vols.; dated. Not indexed. V.

Title varies: no title, I; Catalogue of Students, II, III.

The Chairman's record of students' leaves of absence or withdrawals from the University.

20. University Administration Matriculation, 1889-1898.

3 vols. Not indexed. R: I, II. V: III.

Title varies: no title, I, II; University Administration Matriculation, III.

The Chairman's "General List of Students", a roughly alphabetical transcription of
their names and of their matriculation records.

21. [Chairman's] Letters, 1889-1897, 1899-1903.

3 vols.; dated. Index attached in front of I-III. V.

Copies of the official correspondence of the Chairman of the Faculty.

President of the University

22. Annual Reports, 1905+.

32 vols. Not indexed. P.

Letters addressed to the deans of departments from chairmen of the faculty of
each school, or to the President from the deans of departments and from directors
or heads of each bureau, agency, or other subdivision which operates
within the University budget. These reports constitute the best record of the
status each year of every unit in the University's organization.

Dean of the University

23. Administrative Council Minutes, 1921+.

1 vol. Not indexed. C.

Minutes of the meetings of the Administrative Council, which considers almost exclusively
disciplinary problems. No records of this Council were kept before 1921.

Registrar

24. [Registrar's Statistical Information], 1825+.

1 loose-leaf vol. Not indexed. R.

A compilation including lists of number of students each session, number of students
on Deans' lists, number of students enrolled in each subject, enrollment
by departments, methods of students' admissions, geographical distribution of
non-Virginia students by states and foreign countries and of Virginia students by
counties.

25. [Registrar's Matriculation Cards], 1905+.

About 125 wooden and steel filing cabinets. R.

Matriculation records for students enrolling for each session, filed without regard
to dates in alphabetical order by names within one paper folder or envelope for
each student. Succeeds Chairman's Matriculation Book (item 17).

26. [Schools from which Students Were Admitted], 1919-1930.

1 loose-leaf volume. Not indexed. R.

Registrar's compilation of data on last previous educational affiliation of matriculates
in the University, with names of students and years of their admission recorded
under the names of their earlier institutions in alphabetical order. For
1919-1923 students entering all departments from all types of schools are included;
for 1923-1930 the list deals only with preparatory schools and with undergraduate
matriculates.

27. Women Students, 1921+.

1 loose-leaf vol. Not indexed. R.

Alphabetical list of women students who have taken degrees at the University, 19211933,
and a classification of these students under degrees awarded, 1921+.

Miscellaneous

28. Semi Centennial Catalogue [of Graduates], 1825-1889.

1 vol.; dated "1825-1875". Not indexed. R.

An alphabetical list of proficients, graduates, and titled graduates compiled by William
Wertenbaker in 1875 and kept up-to-date until 1890 by an anonymous collaborator.

29. Decennial Catalogue, 1884-1904.

2 vols.; II dated. Not indexed. R.

Alphabetical lists of students attending the University during these two decades,
compiled by an unknown official, including the student's home town, his sessions
here, his courses and degrees, his subsequent career, and occasionally other information.
These volumes are supplementary to the semi-centennial catalogue (18251875)
compiled by Schele De Vere and Joseph Van Holt Nash, published in Baltimore,
1878, and to the printed decennial catalogue (1874-1884). There are also
15 wooden filing cases of cards and questionnaires, arranged alphabetically in one
folder for each student, from which these catalogues were compiled; this file is
practically complete for 1894-1904, covers 1884-1894 less completely, and contains
occasional entries for 1825-1884.

30. University Administration, Catalogue Applications, 1900.

1 vol. Not indexed. V.

A list of the names and addresses of persons who asked during June-August, 1900,
that copies of the University's catalogue be sent to them. It indicates also the
persons whose influence in securing the applicants as students was sought by the
University.

31. Boarding Houses, 1902-1903.

1 vol.; erroneously dated "1903?". Index attached in front of vol. V.

Reports of inspections made by a committee of the privately owned homes in which
some students boarded, recording especially their sources of water and milk.
This supervision for students' protection came as a result of an epidemic.