University of Virginia Library

REGULATIONS

(1) The Session-Hour.—All courses are measured in terms of the session
hour as a unit. A session-hour is one hour a week throughout the session of
lecture or recitation, or two hours a week throughout the session of laboratory
work.

(2) Maximum and Minimum Number of Session-Hours.—Each college
student is required to undertake each session courses aggregating at least fifteen
session-hours (with the exception noted under Probation below). This number
may be increased in the following cases:

(I) Any first-year student may take eighteen session-hours, provided he
is credited with six session-hours of advanced standing.

(II) A student not in his first year in the College of Arts and Sciences
may take eighteen session-hours, provided he (a) has passed in the preceding
session or in the third term thereof courses aggregating fifteen session-hours, or
(b) is in his graduating year and needs eighteen session-hours for his degree.

(III) A student not in his first year may take twenty-one session-hours
provided he passed in the preceding session or in the third term thereof courses
aggregating eighteen session-hours.

(IV) Any student whose term grade (or class grade, if the term grade
is not available) for the first or second term is at least 75 per cent. in each of
his courses, may take three additional session-hours for the ensuing term.

Physical Training is not counted in the maximum and minimum requirements
detailed above.

Exceptions to the above regulations will be allowed only by special permission
of the Committee on Rules and Courses.

(3) Grade.—The grade of a college student in any course either for a
term or for the session, is determined by his class standing and his examination

grade, combined in such proportion as the professor in charge of the course
in question may decide. Class standing in any course is determined by the
regularity of the student's attendance upon the lectures (and laboratory or other
similar exercises) of the course, and by the quality of his work, as indicated
by his recitation grades, written tests, laboratory work, etc. For passing in
any course in the college a grade of seventy-five per cent. is required.

(4) Exclusion from Courses, Probation and Suspension.

(I) Exclusion from Courses:

1. A student who is evidently making no real progress in a course, may, at
any time during the session, be excluded from the course by the Dean upon
recommendation of the instructor concerned.

2. A student whose term grade in a course is less than 50 per cent., or who
discontinues the course without permission of the Dean, or who is absent without
excuse from the term examination, will be excluded from the course.

(II) Probation and Suspension:

1. Probation is a state of warning, involving withdrawal from the student
of certain privileges enumerated below. Suspension means enforced withdrawal
from the College.

2. A student will be placed on probation if, in any term, he does not pass
on six hours of work; and, if he shall be excluded from a course or courses,
he must, in order to avoid probation, pass on a number of hours six in excess
of the number from which he is excluded.

A student will be suspended if, in any term, he does not pass on three
hours of work; and, if he shall be excluded from a course or courses, he must,
in order to escape suspension, pass on a number of hours three in excess of
the number from which he is excluded.

3. A student on probation must carry at least 12 hours of work or be suspended.
A student not on probation must carry at least 15 hours of work or
be placed on probation.

Exception: A first-year student excluded from one course during the first
term is not to be placed on probation during the rest of the term. But at the
end of the term he is to be considered as having made a grade of less than 50
per cent. on the course from which he was excluded.

4. No student may remain on probation for more than two terms in his
entire college course. If his record is such as to invoke probation a third time,
he will be suspended. No student suspended a second time may re-enter the
College.

5. No student on probation may be a member of any student organization
which publicly represents the University, such as an athletic team, a musical
club or a student publication.

6. Suspension, if imposed during the session, applies to the remainder of
the regular session; if imposed at the end of the session, it applies to the whole
of the subsequent session.

7. Probation or suspension may be absolved by the completion of three session-hours
of work in one term of the Summer Quarter.

8. A student who is permitted to withdraw from the University during the
session will be re-admitted only on probation if, at the time of his withdrawal,
he was on probation. A student previously suspended will be re-admitted only
on probation.

9. The application of these regulations is automatic. A student may, however,
appeal in writing to the Committee on Rules and Courses for relief from
their application. The Committee is empowered to grant relief for just cause.

(5) Absence from Examinations will not be excused except for sickness
on the day of examination, attested by a physician's certificate, or for other
cause which the Faculty by special order may approve. An unexcused absence
is counted as a total failure.

A student excused from more than one-half of his term examinations on
account of illness may not be a member of any student organization which publicly
represents the University, such as an athletic team, a musical club, or a
student publication, until he has passed his examinations.

No student may remain in the College if he misses all the examinations of
two consecutive terms on account of illness.

(6) Special Examinations.—A student whose absence from an examination
is excused, in accordance with (5) above, is entitled to a special examination
on a date during the regular session to be arranged between himself and
the professor in charge of the examination.

(7) Re-Examinations.—(I) A College student whose session grade in
any course falls below seventy-five per cent., but not below sixty-five per cent.,
may, upon the written recommendation of the professor in charge, be admitted
to re-examination upon that course, or upon such portion of it as the professor
shall determine, during the registration week of the following September. The
fee for each re-examination is five dollars, and it should be paid to the Bursar
on or before July fifteenth.

(II) A candidate for an academic degree who fails on only one of his
courses during his final session of candidacy is entitled to a special re-examination
on the work of that course before the final day, provided that he average
at least 65 per cent. on the work of the three terms, and provided the professor
in charge recommends that the candidate be granted a re-examination. The
professor in charge is to decide whether the candidate is to stand a re-examination
upon the whole course, or upon some portion or portions of the course.
No fee is charged for such re-examination.

It should be carefully noted, in connection with both (I) and (II) above,
that no student is entitled to more than one re-examination on a given course
without repeating the course.

(8) Reports.—Reports are sent at the end of each term to the parent
or guardian of each College student. These reports indicate the number of
times the student has been absent from lectures, and give his term grade on
each course. The Dean will be glad at any time to furnish to the proper person
a special report on any student's standing.

In addition to the above, a report on the standing of each first-year student
in the College is sent to the student's parent or guardian early in November.

(9) Conduct.—The laws of the University require from every student
decorous, sober, and upright conduct as long as he remains a member of the
University, whether he be within the precincts or anywhere else. Drunkenness,
gambling, and dissoluteness are strictly forbidden, and the President may dismiss
from the University for the residue of the current session every student found
guilty of them, or may administer such other discipline as seems best under the
circumstances.

The President will dismiss from the University every student convicted of
public drunkenness, or of other conduct reflecting serious discredit upon the
University.

In all cases of discipline, the law requires that the student must first be informed
of the objections to his conduct and afforded an opportunity of explanation
and defense.

The keeping of dogs by students within the University grounds is forbidden.

(10) Voluntary Withdrawal.—Voluntary withdrawal from the University
requires the written consent of the Dean of the University as well as the
consent of the student's parent or guardian, if he is a minor. Any student who
withdraws without permission will be recorded as having been suspended for
the residue of the current session. No student on probation may withdraw except
for imperative reasons and any student on probation who withdraws without
permission will be suspended, not only for the residue of the current session,
but also for the whole of the subsequent session.

(11) Enforced Withdrawal is inflicted for habitual delinquency in class,
habitual idleness, or any other fault which prevents the student from fulfilling
the purposes for which he should have come to the University. See also Suspension,
above.

(12) Change of Studies.—No change can be made in a student's program
of studies except with the written consent of the Dean, together with official
notification by the Registrar. No permit for change of courses will be issued
after the end of the first week of each term, except that first-year students may
make such changes within the first two weeks after the beginning of lectures in
September. Any student who drops a course without permission will receive a
grade of zero in that course; and no credit may be received for any portion of
a course attended before formal permission has been granted as outlined above.

(13) Absence from Lectures may be excused by the Dean, but only for
sickness or other imperative cause. Any explanation of an absence which a
student has to offer must be made in writing to the Dean within one week after
the absence. But no excuse for an absence may be submitted after the beginning
of an examination period.

Each unexcused absence from a class exercise will cause one point to be deducted
from the student's term grade.

Exception: A second-year student who has credit for at least 12 but less
than 27 session-hours of work is allowed one absence without penalty per term
in each course. A third-year student who has credit for at least 27 but less than
42 session-hours of work is allowed two absences without penalty per term in
each course. A fourth-year student who has credit for at least 42 session-hours
of work is allowed three absences without penalty per term in each course.

A total of more than 15 unexcused absences (in excess of absences without
penalty) in any term will cause a student to be placed on probation. Probation
imposed for absences is called "attendance probation," and it carries the penalties
of probation imposed for failure in courses. If, in any term, a student incurs
both attendance probation and probation for failure in courses, he will be
suspended.

No student who was, for any reason, absent from more than fifty per cent.
of the lectures of a course in any term can receive a grade on the course in that
term. This regulation does not apply to students on the Dean's List or to
holders of Intermediate Honors.

The laws relating to absence from the University of members of athletic
teams are found in the General Catalogue. The same regulations apply, mutatis
mutandis, to members of other student organizations.

(14) The Dean's List.—Any student not in his first year, who passed,
in the preceding term, on all courses taken, aggregating not less than 15 term-hours,
with an average grade on all courses of at least 85 per cent., will be placed
on the Dean's List.

A student on the Dean's List is not subject to the regulations limiting absence
from classes, nor does absence from any class entail on such student any
penalty, affecting class standing, imposed for absence alone. But the performance
of written work and laboratory work is not affected by these regulations.

(15) Physical Education Requirement.—All first- and second-year students
in the College of Arts and Sciences are required to take the course in Physical
Education unless excused by the Dean.