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A Special Meeting of the Board of Visitors was held on this date at 11 o'clock in the office
of the President with the Rector, R. Gray Williams and Visitors Garnett, Goolrick, Rinehart and Lewis
C. Williams and President Newcomb present.

The President stated to the meeting that the University of Virginia has been requested by
the Naval Research Laboratory, of Washington, to conduct certain experiments in connection with the
studies of separated uranium isotopes; that he sees no reason why the work should not be done in
accordance with the request of the Naval Laboratory. The Navy authorities propose to defray the cost
of the necessary experiments, and will pay the sum of $13,000.00 to the University for the work, when
it is completed.

Mr. Perkins then submitted to the meeting the following documents heretofore prepared by the
Naval Research Laboratory and which have been submitted to the University for execution-

(1) Standard Government Form of Bid as modified for use by the Navy Department on Form 31,
approved by the President June 10, 1927.

(2) Contract as modified for use by the Navy Department No. N-17-S3975, upon U. S. Standard
Form No. 32 (revised) modified for use by the Navy Department May, 1938.

Mr. Perkins also presented to the Board copy of a letter written by him, under date of
July 23, 1940, to Lieutenant Joel D. Parks, Navy Research Laboratory, Anacostia Station, Washington,
together with a copy of Lieutenant Park's reply thereto, dated July 24, 1940, and copies of both of
these letters were filed as a part of the minutes of this meeting. After some discussion of the
situation, although the Board was of the opinion that the bid form and contract form submitted were
not well adapted to the purposes to be accomplished, the following resolution was unanimously
adopted-

And be it further Resolved, That Corporate Surety shall be given upon the performance bond
which will be executed as a part of said contract.

The following resolution was adopted authorizing the Rector to sign applications for
permits with the Alcohol Tax Unit of the Internal Revenue Service on behalf of the Rector and Visitors
of the University of Virginia:

RESOLVED, by the Rector and Visitors of the University of Virginia that R. Gray
Williams, Rector, be, and he is hereby authorized and directed to sign any and all applications

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for permits, reports and other papers in connection with the Alcohol Tax Unit, Internal Revenue
Service, for and on behalf of the Rector and Visitors of the University of Virginia.

The President made a verbal report on the status of flight training under the Civil
Aeronautics Authority, including a suggested application to the Public Works Administration for a grant
to improve the field. The President was authorized to make application to the Public Works Administration
for a grant to make improvements to the flying field.

The New Buildings Committee submitted the following reports, which were read and approved:

REPORT OF MEETING OF THE NEW BUILDINGS COMMITTEE:

The Committee met on July 23, 1940 to open bids on the Internes' Quarters and of the seventeen
bids submitted, that of J. F. Barbour and Sons for $67,436.00 base bid was found to be the lowest. It was
apparent that this bid, together with the architects fees, incidental construction costs and furnishings
would approximate $76,000, whereas the appropriation by the State for the said project was only $60,000.
Awarding of the contract was, therefore, deferred until the President could interview the Governor with respect
to an additional appropriation, and, in case such supplemental appropriation be secured, he was
authorized to award the contract to J. F. Barbour & Sons as above stated.

At the same meeting bids were opened for the metal bookstack construction in the Clark Memorial
Law Building. Five bids were submitted, the lowest of which being Snead & Co., Jersey City, N. J., at a base
bid of $16,987.00. Awarding of the contract was deferred to this meeting when the whole matter might be
gone into. Following a discussion of the matter the President was authorized to award the whole contract to
Snead & Co. for the metal stacks and necessary construction incident to their installation, provided he was
satisfied with the proposal.

The President made a verbal report on the status of his applications for a Reserve Officers
Training Corps Unit and a Naval Reserve Officers Training Corps Unit. Following some discussion of the
matter, the President was authorized to make application for a R. O. T. C. and a Naval Reserve Officers
Training Corps units.

Mr. R. Gray Williams, Chairman of the Finance Committee, reported that Mr. James H. Scott
had recommenced to the Finance Committee the purchase of $100,000 Richmond Terminal Railway Company
3-3/8% bonds, dated September 1, 1940 and maturing September 1, 1965, @ 105 and accrued interest,
whereupon the following resolution was adopted:

Mr. Perkins stated to the Board so far as he knows there has never been a formal resolution
adopted by this board authorizing either the President or Rector to execute instruments in the name of and on
behalf of The Rector and Visitors of the University of Virginia. While it is possible that this power
is inherent in both of these officers, it is frequently necessary for a notary's certificate or for the
certificate of the secretary to be affixed to instruments executed by the University to include a statement
to the effect that the officer executing the instrument does so under express authority conferred upon him
by the governing body of the corporation. On numerous occasions in the past it has been necessary for special
meetings of the Board of Visitors to be called in order that such specific authority be given to the Rector
or to the President. I see no reason why this condition should continue and I, therefore, respectfully request
that the following resolution be adopted-

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The President then stated that pursuant to authority heretofore given him by the Board,
he had entered into a contract with Virginia Cub Distributors, Inc., for the operation by said
Corporation of the flying field owned by the University, and situated in Albemarle County, near
Milton, said contract being dated January 31, 1940. Said contract contains the following clauses-

"(1) Before this contract shall become effective, said Operator (that is, Virginia Cub
Distributors, Inc.) shall enter into a contract with the United States of America...............
providing for the flight training of such students as may be assigned to it pursuant to the
Civilian Pilot Training Act of 1939........."

"(13) The Contractor shall pay to the University, in consideration of the privileges
granted under this contract a sum equivalent to 3.45% of all amounts received by said Contractor
from the United States of America, under the provisions of said Contractor's contract aforesaid with
United States of America. The amounts payable on this account by said Contractor shall be due and
payable to said University as and when such amounts are received by said Contractor from the
United States Government, it being understood that the total amount to be paid by the Contractor
to the University on this account, during the original term of this contract, shall not be less than
$150.00. and not more than $400.00."

Pursuant to said agreement, Virginia Cub Distributors, Inc., entered into a contract with the
United States of America for the training of civilian pilots, dated November 25, 1938. The term
of said contract has now expired and under date of June 12, 1940, said Virginia Cub Distributors, Inc.,
entered into a new agreement with the United States for pilot training. In view of the expiration of
the original contract and execution of the new contract, it is deemed wise to amend and re-execute
Paragraph (13) of the University's contract of January 31, 1940, with Virginia Cub Distributors, Inc.

Mr. Perkins then presented to the meeting the proposed amendment of said Paragraph (13) and
after a discussion of the situation, the following resolution was unanimously adopted-

The meeting then adjourned.