University of Virginia Library

A called meeting of the Rector and Visitors was held on this date at ten
o'clock with the following members present; The Rector, Fred W. Scott, Visitors
Corbitt, Garnett, Rinehart, Lewis C. Williams and R. Gray Williams, and President
Newcomb.

Minutes of the previous meeting which had been copied and mailed to the
members, were approved.

The President announced the following gifts:

From the GENERAL EDUCATION BOARD:

     

For the development of the School of Rural Social Economics, $3,750 a year for a three-year period to cover the salary of an Associate Professor	$11,250.00
$6,000, over a two-year period, for the development of the library in this department	6,000.00
Total	$17,250.00

       

From (a) Dep't of Terrestrial Magnetism of the Carnegie Institution	$ 250.00
(b) Research Committee of the University of Virginia	200.00
(c) Virginia Academy of Science	540.00
Total	$ 540.00

in aid of Prof. L. B. Snoddy's auroral expedition during summer of 1939.

Mrs. Kirkwood Otey matter:

The President presented to the Rector and Visitors a resolution approved by
the Executive Committee of the Board at a meeting held on March 8, 1939, reading as
follows:

He further presented a letter from Hon. A. P. Staples, Attorney General of Virginia,
addressed to Mr. W. Allan Perkins, under date of March 28, 1939, and Mr. Perkins' reply
thereto, dated March 30, 1939.

After full consideration by the Board, the following resolution was unanimously
adopted:

CONRAD HUBERT ESTATE:

President Newcomb, who had attended a conference of the beneficiaries of the
Estate of Conrad Hubert, Executors and Trustees of the estate, submitted the following
report for consideration and adoption:

By a decree entered in the Surrogate's Court of the County of New York, on
the 14th day of March, 1939, in the matter of the Judicial Settlement of the Account
of Proceedings of C. Bertram Plante and Bankers Trust Company, as Executors and Trustees
of Conrad Hubert, deceased, it is ascertained and determined that all assets of said
estate remaining in the hands of said Executors and Trustees have been distributed except
the following:

Note for $30,208.43 of Temple Terrace Assets Company, Inc., and note for
$26,912.45 of said Temple Terrace Assets Company, Inc., the total estimated value of
said two notes being $1750.00;

75 shares Glenalla Realty Corporation, estimated value of which if $115,728.62;

1875 shares Orange Belt Realty Corporation, common, and 1875 shares of Orange
Belt Realty Corporation 8% preferred, estimated value of which is $187,500.00.

The total estimated value of all of said undistributed assets being $304,978.62

And after providing for the payment of $6284.86 on account of commissions to
the Executors and Trustees, and an attorneys' fee of $185.30 to messrs. Plante, Edwards
& Abrahams, Attorneys for the Trustees, said decree proceeds with a statement in detail
of the respective interests of the several legatees under the will of said Conrad
Hubert in and to said fund. The interest of the University of Virginia therein being
stated by said decree to be as follows:

• (1) An undivided participation three-eightieths (380) interest in the
  note of $30,208.43 of Temple Terrace Assets Co., Inc., dated June 13, 1928, due
  June 13, 1933, @ 7% and in the note of $26,912.45 of Temple Terrace Assets Co.,
  dated June 13, 1928, due June 13, 1933, @ 8%;

• (2) 3¾ shares of capital stock of Glenalla Realty Corporation;

• (3) 93¾ shares of common stock and 93¾ shares of 8% preferred stock
  of Orange Belt Realty Corporation.

And said decree provides that the institutions named therein, one of which is
University of Virginia, may within thirty days after date of said decree (that is, on or
before April 14, 1939) file the consent provided for by said decree to distribution of
said assets in kind.

The proposal is made, however, that in accepting distribution of said assets
in kind, the institutions interested therein shall direct said Trustees to issue and deliver
to Ernest E. Quantrell, Bernard Reswick, and David Weinstein, as Voting Trustees, under and
pursuant to the terms and provisions of a proposed Voting Trust Agreement, dated March 24, 1939,
their respective interests in said notes of Temple Terrace Assets Company, Inc., and the
shares of stock above described.

Said Voting Trustees will then issue and deliver to each of the beneficiaries,
or to their respective nominee or nominees, certificates for the number of shares of said
corporation transferred by said beneficiaries, respectively, to said Voting Trustees, it
being comtemplated that said beneficiaries are to direct said Voting Trustees upon receiving
the several interests of said beneficiaries in and to the notes aforesaid to
transfer said notes either to Glenalla Realty Corporation or Orange Belt Realty Corporation
as an additional contribution to the capital of the Corporation, to which said interests
in said notes are transferred. Thus, the delivery of the certificates for the number of
shares respectively transferred by the different beneficiaries will reflect the respective
interests of said beneficiaries not only in the shares of stock but in said notes.

There is presented herewith a form fo consent to distribution by the Executors
and Trustees of said Conrad Hubert, deceased, of said notes and of said stock.

There is also submitted herewith a form of agreement for execution by all of the
remaining individual and corporate beneficiaries under said will. Said agreement sets out
in detail the conditions under which the assignments to said Voting Trustees above referred
to are to be made, defines the duties and obligations of said Voting Trustees,
and provides in detail for the management of said trusts for the term of three years
beginning as of the date of the execution of said agreement, and ending on the 24th day of
March, 1942, the purpose of said Trust Agreement being to turn over to said Voting Trustees
all of the assets which are now subject to distrivution and which consist of the interest
in the two notes above referred to and the assets of said two corporations, which assets
consist mainly of large tracts of land, some improved but the greater portion unimproved,
situated in Florida, and about which we are not accurately advised.

The question presented to the board is whether it is wiser for the University to
consent to the transfer of its interests as above set out to said Voting Trustees, or
whether we should refuse to agree to such transfer and insist upon immediate sale of the
University's interest in said estate and a settlement for such amount of cash as such
sale will produce.

After full consideration of the whole subject, the following resolution was adopted:

And be it further

REPORT OF THE NEW BUILDINGS COMMITTEE ON CONTRACTS FOR EQUIPMENT FOR NEUROPSYCHIATRIC ADDITION TO THE UNIVERSITY HOSPITAL, DOCKET VA. 1101-F.

Whereas, pursuant to advertisement, bids for the equipment of the Neuropsychiatric
addition to the University Hospital, University of Virginia, Docket Va.
1101-F, have been filed by the following bidders; Flowers School Equipment Co.,
Powers and Anderson, Ritchie Electric Co., Colson-Meriam Co., Walter Lears & Son,
The Hill-Rom Co., W. and J. Sloane, Anderson Bros., The John Van Range Co., Scanlen Co.,
John G. Kolbe, The Straus Co., S. Blickman, Inc., Ezekial and Wellman, Southern
Equipment Co., Thalhimers, American Sterilizer Co., Charlottesville Hardware Co.,
F. O. Schoedinger, Barker-Jennings Hardware Corp., Max Wocher & Co., American Hospital
Supply Co., Gilmore, Hamm and Snyder, Omohundro Electric Co., Westinghouse Electric
Supply Corp., and City of Charlottesville Gas Department; that said bids had been
duly received, opened and publicly read: NOW THEREFORE, BE IT RESOLVED, That the bids
listed in the preamble hereof be filed and presented to Frank E. Hartman, Superintendent
of Buildings and Grounds of the University of Virginia, and that said Frank E. Hartman
is directed to forthwith tabulate said bids, and at the earliest practicable moment,
report to this New Buildings Committee of the Rector and Visitors of the University of
Virginia his findings as to the lowest and best bidders.

Passed this 16th day of February, 1939.

NEUROPSYCHIATRIC ADDITION, UNIVERSITY OF VIRGINIA HOSPITAL, DOCKET VA. 1101-F.

Whereas, Frank E. Hartman, Superintendent of Grounds & Buildings, pursuant to
a resolution heretofore adopted, has tabulated and considered all bids heretofore received
for the furnishing of equipment for the said Neuropsychiatric Building, Docket,

Va. 1101-F, and has duly made his recommendations to this New Buildings Committee of
the Rector and Visitors of the University of Virginia, and it appearing from said
recommendations and Report that

                                                           

Contract No. 4 - Lighting Fixtures, Fans, etc.
Ritchie Electric Company, Charlottesville, Virginia	$1,292.40
Contract No. 5 - Steel & Wood Furniture
Gilmore, Hamm & Snyder, Charlottesville, Virginia	1,269.36
Contract No. 6 - Wood Furniture & Equipment
The Hill-Rom Company, Batesville, Indiana	1,527.35
Contract No. 7 - Hospital Beds, Mattresses, Beds, etc.
Walter Lears & Sons, 934 W. Baltimore Street, Baltimore, Maryland	2,379.87
Contract No. 8 - Food Conveyors
Colson-Merriam Company, 6 W. Preston St., Baltimore, Maryland	397.06
Contract No. 9 - China
John G. Kolbe, 309-A Main St., Richmond, Virginia	101.05
Contract No. 10 - Sheets, Blankets, Etc.
Flowers School Equipment Company 1207 E. Main Street, Richmond, Virginia	1,691.20
Contract No. 11 - Utensils
Barker-Jennings Hardware Corp., 1000 Commerce Street, Lynchburg, Virginia	822.11
Contract No. 12 - Sterilizers
Powers and Anderson, 2 So. 5th St., Richmond, Virginia	634.92
Contract No. 13 - Electric Refrigerators
Omohundro Electric Company, Charlottesville, Virginia	259.00
Contract No. 14 - Gas Ranges
Charlottesville Hardware Company, Charlottesville, Va.	123.00
Contract No. 15 - Kitchen Equipment
The John Van Range Company 5th & Butler Streets, Cincinnati, Ohio	1,187.20
Contract No. 16 - Dining Room Furniture
Gilmore, Hamm & Snyder, Charlottesville, Virginia	395.25
Contract No. 17 - Wheel Chairs, Stretchers, etc.
Max Wocher & Sons Co., 29-31 W. 6th Street, Cincinnati, Ohio	733.00
Contract No. 18- Furniture for Solariums and Roof Garden, Draperies & Shades
Gilmore, Hamm - Snyder, Charlottesville, Virginia	1,806.60

are the lowest and best bids,

The foregoing report was approved.

ROTUNDA RESTORATION CONTRACTS:

A list of contracts on P. W. A. Docket Va. 1312-F, Restoration of Rotunda,
ranging from $100.00 to $1,000.00 was presented to the Board. All of these contracts
have been approved for award by the Regional Director of P. W. A. in Atlanta.

Heretofore it has been the understanding that on all contracts involving
amounts under $1,000.00 no formal resolution of award by The Board of Visitors was
necessary. Instructions have just been received, however, from the Regional Director
that this rule applies only to contracts involving amounts less than $100.00. It is
necessary, therefore, that a formal resolution of award be adopted with reference
to all of the contracts upon which prices range from $100.00 to $1,000.00 heretofore
approved by the Regional Director and which are included upon the list referred to.
It was thereupon resolved that award be and is hereby made to each of the contractors
whose names appear upon said list and whose bids in the amounts set opposite their
names respectively were the best and lowest bids received in each case for furnishing
the material described on the work to be done as shown under the heading
"Description" upon said list and a copy of said list is ordered to be spread as a
part of the minutes of this meeting.

And it was further RESOLVED that any and all action heretofore taken by the
University of Virginia, its officers, or agents with reference to any one or more of
said Contracts be and is hereby approved, ratified and confirmed, and Frank E. Hartman

Superintendent of Buildings and Grounds of the University of Virginia, is hereby directed,
authorized and empowered to execute any and all said contracts as enumerated upon said
list in the name and on behalf of The Rector and Visitors of the University of Virginia,
and the Secretary is hereby authorized to affix the seal of the University and attest the
same.

LIST OF CONTRACTS, ETC. ON P.W.A. DOCKET VA. 1312-F, RESTORATION OF ROTUNDA, FROM $100.00
to $1,000.00 APPROVED FOR AWARD BY THE REGIONAL DIRECTOR OF PWA, FOR WHICH RESOLUTION OF
THE BOARD IS REQUESTED.

                                               

Conract No.	To	Amount	Description
1	Hull Coal Company, Charlottesville, Va.	$ 767.50	Est. Cement Requirements
2	Barnes Lumber Corp., Charlottesville, Va.	133.60	Est. Masonry Cement
3	Charlottesville Stone Corp. Charlottesville, Va.	630.00	Est. Crushed Rock requirements
4	Gwathmey Sand Company, Richmond, Va.	189.60	Est. Washed Sand requirements
6	E. T. Mankin, Inc., Richmond, Va.	594.00	Est. Face & Arch Brick requirements
7	Barnes Lumber Corp., Charlottesville, Va.	210.00	Est. Common Brick requirements
8	Noland Company, Inc., Richmond, Va.	151.90	Est. Galv. Wrought Iron Pipe for Water Lines
9	C. B. Anderson, Profitt, Va.	325.00	Est. Concrete and Rotar Sand requirements
10	Virginia Steel Co., Richmond, Va.	105.00	Reinforcing Steel for North Steps
11	Charlottesville Hdwe. Co., Charlottesville, Va.	254.00	Reinforcing Mesh
12	Dietrich Brothers, Baltimore, Md.	216.00	Reinforcing Steel for Slabs
13	Hajoca Corporation, Staunton, Va.	575.00	Pipe and Fittings for Heating
14	Massey Blder's Supply Co., Richmond, Va.	185.47	Sewer Pipe
19	General Elec. Supply Co., Richmond, Va.	865.25	Electric Conduit and Fittings
24	Richmond Struc. Steel Co., Richmond, Va.	290.00	Built-up Steel Beams for Colonnades
26	Charlottesville Lbr. Co., Charlottesville, Va.	620.00	Est. Plaster and Lime Requirements
27	Cinder Block Company, Richmond, Va.	353.40	Cinder block for Partitions and back up
28	Bowker & Roden, Richmond, Va.	182.50	Cork Expansion Joint
29	Charlottesville Lumber Co. Charlottesville, Va.	655.42	Est. Lath and Furring Channel requirements
30	Tomlinson Co., Inc., Richmond, Va.	842.80	Galv. Wrought Iron & C.I. Pipe for Drainage
31	Richmond Struc. Steel Co., Richmond, Va.	285.00	3″ Channels for supporting Furring Channels in the 4 basement wings
32	Dyke Dean, Elkton, Va.	216.53	Scaffolding Lumber
33	Harris Hdwe. Co., Charlottesville, Va.	104.57	Plaster Bond & Waterproofing

VIRGINIA WOOGLIN SOCIETY LOAN REFINANCED:

A loan to the Society of $20,000, dated June 15, 1934, payable five years after
date, with interest @ 6% per annum, payable semi-annually, was extended for ten years from
June 15, 1939 with interest at 5%, payable semi-annually, with the stipulation that at
least $500.00 be paid each year on the principal.

R. S. COLE MOTOR CO. BONDS:

This corporation advised the University that it was preparing to refinance an
issue of $19,000 1st mortgage bonds, and $14,000 2nd mortgage bonds, dated January 23, 1934,
payable November 25, 1938, with interest @ 6%, secured upon its property on West Main Street,
by new issue @ 5%, dated from May 25, 1939, and that the bonds of these issues now held by
the University, $16,500 of the 1st mortgage issue and $5,000 of the second mortgage issue
(the latter bond being personally endorsed by Mr. Hollis Rinehart) would be either taken
up, or, exchanged for bonds of the new issue as the University may desire. On motion it was

NOTES OF THE UNIVERSITY OF VIRGINIA ISSUED TO THE AMERICAN TYPE FOUNDERS SALES CORPORATION
AND TO THE MERGENTHALER LINOTYPE CORPORATION

The President reported that the University had issued its notes to the
above corporations for the purchase of equipment for the University Press, and that
there were now outstanding the following notes:

• To the American Type Founders Corporation

  • 32 notes of $41.64 including interest @ 6%

  • 16 notes of $84.12 including interest @ 6%, and

• To the Mergenthaler Linotype Corporation

  • 28 notes of $185.00 plus interest @ 6%,

that authority had been given by the Attorney General for the purchase of these notes
from the endowment funds of the University, and that the Alumni Board of Trustees of the
University of Virginia Endowment Fund desired to take over the said notes. This action
was approved by the Board.

The meeting then adjourned.