University of Virginia Library

A special meeting of the Board of Visitors was held on this date at 10:30
o'clock at the office of the President, with the following members present: The Rector,
Fred. W. Scott, Visitors James H. Corbitt, Christopher B. Garnett, C. O'Conor Goolrick,
Hollis Rinehart, Rt. Rev. Beverley D. Tucker, Jr., Lewis C. Williams, and President Newcomb.

The President announced the following gifts and bequests.

                   

From the General Education Board, for the construction of a laboratory building and certain alterations at the Mountain Lake Biological Station, to be paid to the University on architects' certificates of actual cost, not to exceed	$55,000.00
The Estate of Walter D. Coles of St. Louis, to be held in trust and the income to be perpetually devoted to endowing and maintaining a special collection of books and documents relating to the State of Virginia, this is a memorial to a deceased aunt of Judge Coles and is to be designated "THE ELIZABETH COCKE COLES COLLECTION OF BOOKS, ABOUT VIRGINIA"	50,000.00
Less inheritance tax of $2,384.00.
Distribution from the Estate of Conrad Hubert	5,858.86
Mr. Robert C. Taylor, of New York, for the purchase of certain of Jefferson-Cabell Letters for the Rare Book and Manuscript Collection	3,750.00
The Rockefeller Foundation, to provide the salary of a technical assistant and to purchase equipment and supplies for Dr. J. W. Beams of the Physics Dept., in connection with the development of an electrically driven magnetically supported vacuum type ultra-centrifuge	2,500.00
The John and Mary R. Markel Foundation in support of certain investigations of pressor substances in the Department of Biochemistry	2,500.00
The Memorial Welfare Foundation Inc., to be used solely for the benefit of the Law Library	1,000.00
Mrs. Howard Nuckols for a scholarship for the Session 1938-39 as a memorial to her son, Howard Stiles Nuckols	300.00
	$120,908.86

Upon the recommendation of the President the following resignation, elections and
promotion were approved:

Resignation:

Elections:

• - Mr. Geo. B. Zehmer, Director of Extension, elected Dean of the Summer Quarter
  and Director of Extension, the combined salary to be $6,000.

• - Mr. Hardy Cross Dillard, Professor of Law, elected Director of the Institute
  of Public Affairs for the 1939 session at a salary of $1,000, incumbency to
  begin February 1, 1939.

• - Dr. S. Vernon McCasland, elected professor of Biblical History and Literature,
  at a salary of $5,000, incumbency to begin September 15, 1939.

• - Dr. Gustav Arnold Hedlund, elected Professor of Mathematics, at a salary of
  $4,500 per session, incumbency to begin Sept. 15, 1939.

• - Dr. Floyd Boys, elected Assistant Professor of Surgery, at a salary of $3,500
  a year, This salary is to be paid from the earnings of the professional fees
  of the clinical members of the Department of Surgery and will not be a drain on
  either the State Budget or the budget of the University's income from private
  endowment.

• - Mr. Monroe Couper, elected Instructor in Chemistry for the remainder of the
  session of 1938-39, at a rate of $2,000 for nine months, replacing Dr. R. H.
  Kean, resigned as of October 31, 1938.

• - Dr. Charles W. Latchem elected assistant in the Department of Student Health, at
  a salary of $150 per month, incumbency beginning January 1, 1939.

• - Dr. F. J. Crigler, elected Instructor in Opthalmology, without salary.

Promotion:

• - Dr. Frank Wm. Foote, Jr., for Acting Assistant Professor of Pathology to
  Assistant Professor of Pathology, at a salary of $2,800.

Budget for Department of Urology and Proctology.

From the receipts of the Department of Urology and Proctology for the session
of 1938-39:

• Dr. E. W. Kirby, $2700 per year, effective December 1, 1938
  (an increase of $500)

• Dr. N. M. Goodloe, $300 per year, effective December 1, 1938.

• University Hospital for part-time secretarial service at the rate
  of $180 per year, effective January 1, 1939.

Change in awarding the John Shelton Horsley Memorial Prize.

The following change was voted:

At the request of Dr. Horsley the agreement establishing the John Shelton
Horsley Memorial Prize for an outstanding article in the field of surgery, contributed
by any graduate of the University of Virginia Medical School of standing
not to exceed twelve years, be and the same is hereby broadened to include the
interns of St. Elizabeth's Hospital, under the same conditions imposed upon our
graduates.

RESOLVED, by The Rector and Visitors of the University of Virginia. That
the ex-interns of St. Elizabeth's Hospital be accorded the same privileges and
conditions for the John Shelton Horsley Memorial Prize as are low accorded the
graduates of the Medical School of the University of Virginia.

Special appropriation for Filmosound Projector.

The following was voted:

RESOLVED, by The Rector and Visitors of the University of Virginia that
they approve the purchase of the Filmosound Projector and its installation at
a cost not to exceed $600.00, from funds of the Summer quarter.

JOHN HARTWELL COCKE HALL.

Upon the recommendation of the President the following motion was adopted

RESOLVED, by The Rector and Visitors of the University of Virginia that
the old Engineering Building, formerly called the Mechanical Laboratory, which
faces the Rouss Physical Laboratory and is located at the end of West Lawn be
and the same is hereby designated

THE JOHN HARTWELL COCKE HALL

in memory of the distinguished service of General Cocke as a member of the
Governing Board of the University during its early history, it appearing to the
Board that it is fitting to recognize his service by an important memorial on
our grounds.

Transfer of .19 acre of land of Seward property to State Highway Department.

The following was voted:

RESOLVED, by The Rector and Visitors of the University of Virginia that
they approve of the transfer to the State Highway Department of .19 acre of land
owned by the University of Virginia in Brunswick County, for the widening and
relocation of a public highway running by this property, as shown on the blue
print presented to this meeting from the State Highway Department.

RESOLVED, FURTHER, That the Rector of the University be and he is hereby
authorized and empowered to sign a properly executed deed for the transfer of this
property to the State Highway Department, and the Secretary of the Board is
authorized and directed to affix the seal of the University and attest the same.

Change in Craig Woodrow McDonald Fellowship Award.

The following was voted:

RESOLVED, by The Rector and Visitors of the University of Virginia. That
the following sentence be added to the catalogue statement of the Captain Craig
Woodrow McDonald Memorial Fellowship published in the annual catalogue of the
University of Virginia:

Transfer of $3,000 from Operating Account of the Tumor Clinic to Endowment Fund for said clinic:

The following was voted:

RESOLVED, by the Rector and Visitors of the University of Virginia. That
the Bursar be and he is hereby authorized to transfer the sum of $3,000 from the balance
to the credit of the Operation Account of the Tumor Clinic as of July 1, 1938 to the
endowment fund of said clinic.

Approval of certain PWA wage classifications:

The following was voted:

RESOLVED, by the Rector and Visitors of the University of Virginia that
the following minimum labor rates for Docket Va. 1101-F be and the same are hereby
approved

     

Shovel, Crane, Clamshell and Pile Driver operators,	$1.00 per hr.
Mosaic and Terazzo Layer	1.00 per hr.
Terazzo Grinder	.60 per hr.

Offer of Miss Carrie Preston Davis in re certain property.

The President read to the Board a letter of David J. Wood, Attorney for Miss Davis,
addressed to Mr. Hollis Rinehart, Chairman of the Buildings & Grounds Committee,
under date of November 2, 1938, in which Miss Davis offered to sell the property
she owns on Route #29, just west of the University Athletic Field, except the
lot occupied by the filling station, to the University on an annuity basis for the
sum of $840.00 per year, payable annually to be paid to her estate until the
death of Miss Davis and her five sisters.

During a discussion of the matter it developed that the above proposal
was not agreeable to the Board, but that the University would be willing to purchase
the property aforesaid in consideration of a monthly payment of $60.00, payable semiannually
to Miss Davis during her lifetime, and if either or both of her two older
sisters survive her the same sum to be paid to the survivor, or divided equally
between them during their lives.

Deed to Miss Carrie Preston Davis for small parcel of land:

On motion the following was adopted:

Report of New Buildings Committee on Rotunda Restoration contracts:

The New Buildings Committee met on this date at 11 o'clock to receive bids
for construction of marble work, terrace paving, roofing and sheet metal work
on the Rotunda Restoration.

There were present Hollis Rinehart, Chairman, Lewis C. Williams and C.
O'Conor Goolrick, Also President Newcomb, S. J. Makielski, Consulting Architect
and G. B. Hazelgrove, Resident Engineer.

The following preamble and resolutions were adopted:

WHEREAS, pursuant to advertisement, bids for the construction of
Marble work, Terrace paving, Roofing and Sheet metal work have been filed by
the following bidders: Vermont Marble Company, Georgia Marble Company,
Marsteller Corporation, Vickery Stone Company of Indiana, Bailey Plumbing &
Heating Company, Brown and Taylor and N. W. Martin & Bro.

and that said bids have been duly received, opened and publicly read:

NOW THEREFORE BE IT RESOLVED, That the bids listed in the preamble hereof be
filed and presented to S. J. Makielski, Consulting Architect, and that the
said S. J. Makielski is hereby directed forthwith to tabulate said bids, and at
the earliest practicable moment, report to this New Buildings Committee of the
Rector and Visitors of the University of Virginia his findings as to the lowest
and best bids.

Report of Consulting Architect:

On motion, duly made and seconded, it was

RESOLVED, That the awards as above recommended be approved.

On motion, duly made seconded it was

On motion, the foregoing report of the New Buildings Committee was ratified
and confirmed, and J. L. Newcomb, President, was authorized and directed to execute said
contracts in the name and for and on behalf of the Rector and Visitors of the University
of Virginia.

William Alexander will:

Mr. perkins then stated to the Board that under the will of William
Alexander, of New York City, a bequest had been made to the University of
Virginia of a one-sixth interest in remainder of the whole residue of Mr.
Alexander's estate, after the death of the daughter of the testator, Mrs.
Francis Alexander Wellman.

Mr. Alexander's will was recently admitted to probate in the Rurrogate's
Court of the County of New York, and in the settlement of the estate we have
been advised that Miss Miriam Sachs, a former Secretary of Mr. Alexander had made
a claim against the estate of $58,677.35, based upon an alleged agreement which she
claimed Mr. Alexander had made with her in the year 1927 to make adequate provisions
so that her income of approximately $4200.00 per year would be maintained
during her life, the figure of $58,677.35 being arrived at upon the basis of Miss
Sachs' expectancy.

We have been further advised by Messrs. Alexander & Keenen, representing
the Exucotors of Mr. Alexander's estate, that an agreement has been reached with
Miss Sachs whereby she will accept the sum of $6500.00 in full compromise of all
claims she may have against Mr. Alexander's estate and the compromise agreement
has been presented to us for execution by the University. We are advised that
Hampden-Sydney College, one of the other residuary legatees under Mr. Alexander's

will, has already executed this same form of consent to settlement and the Endowment
Fund of the Century Association, the third devisee, has assured the Attorneys that it
will also consent thereto. The form of consent which we are requested to sign is presented
herewith, and it is suggested that a copy of this form be filed with the
minutes of this meeting. This consent reads as follows:

(Here Mr. Perkins read the consent.)

It was, thereupon,

The Hopkins Society of the Sigma Nu Fraternity, Inc., loan agreement:

Mr. Perkins presented to the Board a proposed agreement between the University
and The Hopkins Society of Sigma Nu Fraternity, Inc., by which the method of payments
by said Fraternity upon its present indebtedness of $29,900.00 to the University is
placed upon an installment basis of $211.32 to be paid on the first days of each month of
the college session, beginning October 1, 1938, and continuing through June 1, 1968,
interest upon the obligation of the Fraternith being reduced from 6% to 5%, and the
Grand Chapter of Sigma Nu Fraternity, holder of a third lien of $12,000.00 upon the property
of said Fraternity, acknowledging notice of the change in method of payment, and approving
same, pursuant to resolution adopted by the Board of Trustees of said Grand Chapter on
December 15, 1938.

The new agreement was then read to the Board by Mr. Perkins, and, after some
discussion thereof, the following resolution was adopted-

Whitmell T. Taliaferro Estate; Re. Alfred D. Cooper bond and property transfer:

Mr. Perkins made the following report with reference to the whitmell T.
Taliaferro Estate-

The Board will recall that among other assets which came into your hands under
the will of Whitmell T. Taliaferro, deceased, was a bond of Alfred D. Cooper for $8000.00,
secured by mortgage constituting a first lien on the premises known as 328 Ridgewood
Avenue, Glen Ridge, New Jersey. You will also recall that from time to time reports have
been made showing that Mr. Cooper has been unable to meet his interest payments on this
mortgage and payments of insurance premiums and necessary maintenance charges upon the
premises.

By an agreement into, under date of October 18, 1938, between said Alfred D.
Cooper and Mres. Edna W. Cooper and the University, these parties agreed to convey this
property to the University in extinghishment of the mortgage debt, and to lease the
property from the University for the rental of $100 per month from the date of said
contract to the 31st day of May, 1939, The University to have the right, at any time,
to sell the premises and deliver posession upon giving the said Cooper and wife thirty
days written notice of such sale, the University to retain all amounts derived from such
sale up to the full amount of the total indebtedness of Mr. Cooper as of the date of sale,
including all costs and expenses of sale, and said Cooper to receive any amounts derived
from such sale over and above the sums due the University.

The total debt as of January 1, 1939, amounts to $11,400.15. It is deemed
advisable to place this property in the hands of real estate agents for sale and the
best advice we have been able to obtain would seem to indicate that a price of $12,000.00
for said property will be a fair price. Messrs. Pitney, hardin & Skinner, our attornyes
in Newark, wish us to fix a price at which we will be willing to sell the property and
at which we will authorize them to list the the property for sale with real estate
agents who may be able to dispose of it. After a full discussion the following resolution
was adopted-

RESOLVED that the Attorney for the University be and he is hereby authorized
to advise Messrs. Pitney, Hardin & Skinner, Attorneys, of Newark, New Jersey, that
the University is willing to sell the premises, 328 Ridgewood Avenue, Glen Ridge, New
Jersey, for the sum of $12,000.00, upon such terms as may be hereafter agreed upon by our
Finance Committee. And if sale is made at said price, the Rector is hereby authorized to
execute and acknowledge, in the name and on behalf of The Rector and Visitors of the
University of Virginia, a deed conveying said property to the unaser Mr. E. I.
Carruthers, the Secretary, is authorized to affix and attest the corporate seal to such
deed.

And be it further RESOLVED that the Finance Committee of this Board be
and is hereby given full authority to act in the matter of this sale, and in the
opinion of the said Committee, it is advisable to sell said property for some amount less
than $12,000.00, said Committee is hereby authorized to negotiate and conclude such sale.

Lease of "Brown Farm" in Dinwiddie County - part of Seward Estate:

Mr. Perkins presented to the meeting a contract of lease of the "Brown Farm",
in Dinwiddie County, for the year ending December 31st, 1939, to Charlie Jones, the
cenant who has occupied the place for a number of years, and the following resolution
was adopted-

Paul Goodloe McIntire Trust Agreement:

At meeting of the Board of Visitors held on the 28th day January, 1938,
the President explained the situation with reference to certain trusts heretofore created

by Mr. Paul Goodloe McIntire, under which his daughter, Miss Charlotte V. McIntire,
is to receive certain income during her lifetime, and at her death this income is
to pass to the University for the purpose of creating certain scholarships, as
defined in the Trust Agreement. The President further stated that at his request
Mr. McIntire had consented that the remainder under said trusts might be used by
the University ofr its general purposes and not be confined to use for scholarships.
A resolution was thereupon adopted by this Board authorizing the Attorney for the
University with the consent and approval of Mr. McIntire to prepare and file in the
Circuit Court of Albemalre County such petition as might be necessary to obtain the
consent of the Court to the change in application of the remainder under said trusts,
Dr. J. L. Newcomb, President, being authorized by said resolution to execute and
file an answer to said petition in the name and on behalf of The Rector and Visitors
of the University of Virginia. Mr. Perkins, as Attorney for the University, reported
that pursuant to this resolution, proper petition was prepared and filed in
the Circuit Court of Albemarle County, on behalf of Mr. McIntire; that answer was
prepared, executed, and filed by Dr. Newcomb as President of the University; and that
by decree of said Court, entered October 18, 1938, the University is authorized to
use the funds which are ultimately to be paid to it under these trusts for such
purposes as its constituted authorities may desire, instead of being restricted to
scholarships, fellowships and loan funds, as set out in the original trust indentures.

Application of Zeta Psi Fraternity for reduction of interest rate on its loan from
the University from 6% to 5% was referred to the Finance Committee for report
together with report on all other loans to fraternities.

Chi Phi Fraternity loan installment deferred:

The President stated that he had received request from the Alpha Chapter
of Chi Phi for deferral of its $500 installment on loan, due October 18, 1938, for one
year. Same was granted.

Special Committee on Miller Property:

The President read to the Board letter received from Mr. R. Gray Williams,
Chairman of the Committee, in re: cost of necessary lumber, etc., needed for repairs
to the buildings and fences and, also a letter from Frank E. Hartman, Sup't. of
Buildings and Grounds, who, at his direction, had visited the property and made an
estimate of cost of the required lumber and fencing, and necessary labor for repairs,
a total of $858.40. During a general discussion of the matter, the question arose
as to the advisability of the University selling its interest in the property. The
question was disposed of in the following resolution adopted:

Equipment for Rotunda Restoration:

On motion the following resolution was adopted:

On motion the meeting then adjourned.