University of Virginia Library

ADOPTION OF UNIVERSITY REGULATIONS CONCERNING STUDENTS

The President presented for the Board's consideration a set of University regulations which
would apply to all students in the schools at Charlottesville and would be published each year
in the catalogues of these schools. He stated that the principal purpose was to make clear the
authority of the University in certain respects and to eliminate any ambiguities which had
developed over the years.

After full discussion, the following resolution was adopted

RESOLVED by the Board of Visitors of The Rector and Visitors of the University of Virginia
that, effective 1 September 1962, the following University Regulations shall apply to all students
in the schools at Charlottesville and shall be published each year in the catalogues of these
schools

UNIVERSITY REGULATIONS

NATURE OF ANNOUNCEMENTS

The information contained herein and any other information conveyed to students or to prospective
students is subject to change at any time by the appropriate authority

REGISTRATION

Registration - Applicants seeking membership in the University, having been accepted for
admission by proper admitting authority, should present themselves to the Dean or his representative
of the school to which matriculation is sought, on the date specified in the Announcements
of that School

Delayed Registration - Any student who fails to present himself at the times specified for
registration will not be permitted to matriculate unless he can explain his delay to the satisfaction
of the Dean of his School. If admitted after explanation, the student will be charged
a delayed registration fee of fifteen dollars, ten dollars of which may be waived by the Dean of
the School for proper cause

Health Regulations - Transfer and graduate students must furnish a health transcript from their
former college prior to acceptance. Entering students are required to furnish statements of
recent immunization against smallpox and tetanus as part of their applications. Physical examinations
given at the University are required of all students enrolling in the regular session
for the first time.

Withholding Academic Credit - Grades and transcripts will be withheld for students and former
students who have failed to meet their official financial obligations.

SUSPENSION, ENFORCED WITHDRAWAL,
EXPULSION, OR DISMISSAL

The University reserves the right to suspend, enforce the withdrawal of, or expel a student
whose academic standing or conduct is in its judgment unsatisfactory

The University further automatically will enforce the dismissal of a student certified to be
guilty of a breach of the Honor System by the Honor Committee.

RESIDENCE AND ATTENDANCE

Attendance - Students are required to attend classes throughout the session, with the exception
of University holidays, and of absences authorized by the Student Health Service for illness or
injury, unless permission to be absent temporarily or to withdraw has been first granted by the
Dean of the School concerned. While in residence, students are required to attend lectures and
other prescribed exercises of the courses for which they are registered, subject to penalties which
the various Schools may impose for non-attendance.

Change of Address - Each student is required to notify the University Registrar of any change of
home address, change of the name or address of parent or guardian, or change of his or her legal name.
When a student's legal name is changed, the student must provide the Registrar with a certified copy
of applicable documents authorizing such change.

All students not living in University Housing are required to notify the Registrar of any change
of local address within 48 hours of such change.

Voluntary Withdrawal - An official application to withdraw must be obtained from the Dean of the School
in which the student is registered, and must be approved in writing by the Dean, with a statement of
the reason for the withdrawal. A student under 21 years of age must have parental approval for such
withdrawal. To clear the student's record, the application must then be endorsed by the Dean of the
University, the University Librarian, the Bursar, the Student Health Service, the Housing Division
(if living in University Housing), and a representative of the Honor Committee and the Judiciary Committee.
A woman student must further obtain the endorsement of the Dean of Women. When complete, the
withdrawal form must be deposited with the University Registrar. Student identification cards are to
be deposited with the Registrar at the time of withdrawal.

A student who withdraws from the University for reasons of ill health must obtain permission from
the Department of Student Health, and subsequent medical clearance from the Department of Student
Health is among the requirements for re-admission of all students.

Failure to comply with the above regulations will subject the student to suspension from the University
by the Dean of the University.

Enforced Withdrawal - The several faculties of the Schools may impose enforced withdrawal as a
penalty for habitual delinquency in class, habitual idleness, or any other fault which prevents the
student from fulfilling the purposes implied by registration in the University.

Enforced withdrawal may also be imposed for failure to take the physical examination of the University
Student Health Service (required of all entering students), for failure to comply with the University's
Tuberculosis Control Program, for failure to obtain Medical Leave or Medical Withdrawal from
the Health Service in the case of repeated or prolonged absence from class, as a result of illness.

CONDUCT

Students of the University are expected to conduct themselves as ladies and gentlemen, both within
the University and elsewhere. For student conduct which is outside the jurisdiction of the Honor Committee
but which tends to discredit or injure the University, the President is authorized by the Board
of Visitors to impose such penalty as he may deem appropriate, including expulsion from the University.
This authority has been delegated by the President to the Student Judiciary Committee, subject to review
by the President or his delegated representative. When the penalty for bad conduct is expulsion, the
student may appeal the decision to the Board of Visitors.

MOTOR VEHICLES

Motor vehicle regulations of the University apply to any vehicle which requires a state license.
Any student who maintains or operates a motor vehicle and is not eligible to have motor vehicle privileges
becomes subject to suspension.

No first-year student in the undergraduate schools of the University shall be permitted to maintain
or operate a motor vehicle at any time. Other students should write the Traffic Control Office,
University of Virginia, for detailed information regarding motor vehicle privileges.

Holders of University Scholarships are not permitted to own or operate motor-driven vehicles
without consent of the Committee on Scholarships.

FIREARMS

The possission, storage, and use of any kind of ammunition, firearms, fireworks, explosives, air
rifles, and air pistols is prohibited on University property, in fraternity houses, and on fraternity
property.

HOUSING REGULATIONS

The University reserves the right to approve the housing arrangements of all students.

All students entering one of the undergraduate schools directly from high or preparatory school,
or as transfers from other colleges, are required to live in one of the Residence Houses during their
first two regular semesters at the University and may be required to live in University accommodations
during one additional session thereafter, prior to graduation. Other students may live in University
accommodations on the Grounds, or in approved fraternity or rooming houses.

The Director of Housing, upon request to him in writing, may authorize exceptions to these residence
requirements in cases of those students who will live at home with their families. Married
students who will establish their homes at the University do not require special permission.

All rooms in University facilities are rented subject to the University Housing Terms and Conditions
of Occupancy.

All women students, regardless of school or status, are required to secure the approval for their
living accommodations from the Dean of Women, and all correspondence about housing for women should
be directed to that office

SOCIAL EVENTS AND PUBLICATIONS

An active social program is conducted by the University Union, the Y.M.C.A., and other organizations
approved by the University. Organizations or groups of students wishing to present
a dance or other public social event must, however, obtain the permission of the Dean of the
University. The names of the chaperones and members of the Floor Committee or Committee in
Charge must be approved by the Dean of the University.

Students who wish to publish, distribute, or sell any publication must first obtain the
approval of the Student Council. The issuance, distribution, or sale of anonymous publications
is forbidden, and is punishable by expulsion from the University.

SOLICITORS AND SALESMEN

Solicitors and salesmen, except those on official business with the University, are not permitted
on the Grounds of the University without permission of the Director of Housing and the
Director of Student Aid and Placement.

PAYMENT OF FEES

Classification as a Virginia Student - In order to be considered a Virginia student for any
given semester, it is necessary that the applicant shall have been domiciled in the State of
Virginia for at least one year immediately preceding the beginning of that semester, and the
applicant or his parents must have been bona fide taxpayers to the State of Virginia for the
calendar year immediately preceding the calendar year of registration.

Residence in the State for the purpose of securing an education does not qualify an individual
for classification as a Virginia student.

Payment of Fees - All fees and room rent are payable at the office of the Bursar. No student
is permitted to complete registration or to attend classes until all fees are paid. Fees for
each semester are due and payable at the time of registration.

In exceptional cases, the student may sign a contract for semester charges permitting payments
as follows

A student who fails to meet payments when due, but who pays his fees on or before the fifteenth
of the month in which payment is due, is charged a service fee of $1.00. A student who
fails to meet payments by the fifteenth of the month in which payment is due will be automatically
suspended and may not attend classes until he has been officially reinstated and has paid all
accrued fees and a reinstatement fee of $5.00.

A student suspended for failure to meet payments when due may not be reinstated for the
semester after two weeks from the date of suspension. Applications for reinstatement are to be
made at the office of the Bursar.

Return of Fees - A student withdrawing within five days after registration shall have his
tuition and fees refunded in full except for the medical fee, which is not refundable, and the
sum of $10 to cover cost of registration. If he withdraws voluntarily after the fifth day of
the semester and before the middle thereof, his fees other than the medical fee shall be refunded
pro rata. No refund of room rent shall be made. If the student is required to withdraw from
the University at any time during the semester, or if he withdraws voluntarily after the middle
thereof, no refund of tuition and fees for that semester shall be made.

Part-time Fees - Students taking only one subject pay one-third of the regular tuition fee,
plus the library building, medical, University Union, and student activities fees. Students
taking only two subjects pay one-half of the regular tuition fee, plus all additional fees.
Students taking more than two courses are considered full-time students and pay all tuition and
auxiliary fees

Students not in residence at the University who wish to return to take an examination or
receive a degree pay a $5.00 tuition fee for that semester and are exempt from all other fees.

Transcript Fee - A fee of $1.00 is charged for each transcript of record.

ROTC Deposit and Fee - Students enrolled in Army and Air Force ROTC programs are required to
make a deposit of $20 on their uniforms and textbooks. At the end of each session, when uniforms
and books are returned to the Supply Room, the deposit will be refunded if all items are turned
in.

A ROTC Unit Student Activity Fee not exceeding $5.00 may be collected at the discretion of
the Unit Commander.

Replacement of Diploma - Candidates for degrees who fail to complete requirements at the
specified time and for whom a new diploma must be engrossed for a later graduation will pay a fee
of $10 for such diploma.

The cost of replacing a lost or destroyed diploma is $10.