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|
 | Board of Visitors minutes June 12, 1953 |  |
The annual meeting of the Board of Visitors of The Rector and Visitors of the University
of Virginia was held on this date in the Office of the President of the University of Virginia,
Charlottesville, Virginia, with the following present. The Rector, Barron F. Black, President
Colgate W. Darden, Jr., of the University of Virginia, Visitors Barksdale, Carrington, Coxe, Emmett,
Gay, Gravatt, Howard, Mears, Mrs. Smith, Mr. Smith, and Wailes. Absent: Dr. M. L. Combs, President,
Mary Washington College, Visitors. Talbott and Wheeler.
The minutes of the meeting of May 8, 1953, which had been copied and mailed to the members,
were approved
APPOINTMENT OF COMMITTEES
The Rector reappointed the following standing committees
| Finance Committee | Mr. Gay, Chairman |
| Mr. Mears | |
| Mr. Talbott | |
| Buildings and Grounds Committee |
Mrs. Smith, Chairman |
| Mr. Carrington | |
| Mrs. Wailes | |
| Mary Washington College Committee |
Mrs. Wailes, Chairman |
| Mrs. Smith | |
| Miss Wheeler | |
| Mr. Howard | |
| Athletic Committee | Mr. Talbott, Chairman |
| Mr. Gay | |
| Mr. Coxe | |
| Mr. Mears | |
| Medical Committee | Dr. Emmett, Chairman |
| Mr. Smith | |
| Mr. Coxe | |
| Mrs. Smith | |
| Student Activities Committee | Mr. Gravatt, Chairman |
| Mr. Carrington | |
| Judge Barksdale |
The Board re-elected the Executive Committee as follows: The Rector, Mr. Black, Chairman,
Mr. Gay, Mr. Carrington, and Mr. Mears.
GIFTS
The President reported receipt of the following gifts and grants.
| From the Seven Society, for the President's Discretionary Fund. | $ 77.00 |
| From Professor Atcheson L. Hench, collection of nine thousand papers to the Alderman Library, valued at |
880.00 |
| From various sources, contributions to the Institute of Public Affairs |
3,048.73 |
| From the estate of the late L. J. McCormick, for the Observatory | 2,500.00 |
| From the Eli Lilly Company, for a graduate student fellowship in the Department of Physiology, for one year |
2,700.00 |
| From various sources, contributions to the John C. Metcalf Memorial Fund |
1,746.00 |
| From the Department of the Navy, for continued research in astronomy by Dr. H. L. Alden |
2,420.00 |
| From the Department of the Army, for research in chemistry under Professor Thomas Crowell, for one year beginning June 15, 1953 |
3,897.23 |
RETIREMENTS
The following are retiring at the end of the session of 1952-53
Dr. Ivey F. Lewis, Dean of the University since 1934, Dean of the College since 1946,
and Professor of Biology since 1915. The Rector was asked to prepare an appropriate resolution
on Dean Lewis' retirement.
Dr. F. K. Mohr, Associate Professor of Germanic Languages, who has been on the staff
of the University since 1926.
DEATH OF DR. GORDON AND DR. CARTER
Dr. Armistead C. Gordon, Jr., Professor of English, died May 13, 1953. He had been on
the staff of the University since 1919
Dr. Gardner L. Carter, former Professor of Chemistry, who had resigned his position at
the end of the session of 1951-52, because of ill health, died May 12, 1953. He had been on the
staff of the University since 1918
LEAVES OF ABSENCE
The following resolutions were adopted by the Board
RESOLVED by the Board of Visitors of The Rector and Visitors of the University of
Virginia that Mr. John F. Gange, Professor of Foreign Affairs, be and he is hereby granted part-time
leave of absence for the session of 1953-54, to become Executive Director of the American
Political Science Association. He will receive a salary of $2,000 from the University for the
session.
RESOLVED by the Board of Visitors of The Rector and Visitors of the University of
Virginia that the following faculty members be and they are hereby granted leave of absence without
pay
Mr. Thomas T. Hammond, Assistant Professor of History, for the first semester of the
session of 1953-54, to go abroad
Dr. Douglas Bragdon, Assistant Professor of Anatomy, for military duty, effective June 30,
1953.
Dr. A. A. Hill, Professor of the English Language, which leave was granted for the
session of 1952-53, be and it is hereby continued for the session of 1953-54.
Mr. Truman A. Botts, Assistant Professor of Mathematics, for the academic year 1953-54,
to accept a Ford Foundation grant
RESIGNATIONS
The following resolution was adopted by the Board.
RESOLVED by the Board of Visitors of The Rector and Visitors of the University of
Virginia that the resignations of the following staff members be and they are hereby accepted.
We wish for them the highest success in their new undertakings.
Dr. Victor L. Klee, Assistant Professor of Mathematics, as of August 15, 1953.
Mr. Paul L. Weis, Acting Assistant Professor of Geology, as of the end of the session of
1952-53, to work for the U. S. Geological Survey.
Miss Sue Craig, Acting Assistant Professor of Speech and Drama, effective July 1, 1953,
to accept a position at Paine College, Augusta, Georgia.
Mr. Norman C. Small, Assistant Professor of Applied Mechanics, as of the end of the
session of 1952-53, to resume work toward the Ph.D. degree at Brown University.
Miss Naomi M. Coffman, Instructor in Nursing, as of September 1, 1952.
Miss Mary Francis Fulton, Instructor in Nursing, as of June 15, 1953.
Miss Mary Jane Morris, Instructor in Nursing, as of October 15, 1953.
Mrs. Mary J. K. Wilhoit, Assistant Professor of Nursing, as of January 1, 1953.
Miss Suzanne J. Glass, Instructor in Nursing, as of September 1, 1952.
Mrs. Barbara S. Ford, Instructor in Nursing, as of August 1, 1952.
Mrs. Belle M. Woodson, Instructor in Nursing, as of December 7, 1952.
ELECTIONS
The Board adopted the following resolution
RESOLVED by the Board of Visitors of The Rector and Visitors of the University of
Virginia that the following persons be and they are hereby elected to the faculty
Dr. Eugene D. Brand, as Assistant Professor of Pharmacology, as of September 1, 1953, at
a salary of $4,600.
Dr. John S. Plaskett, as Visiting Assistant Professor of Physics for the session of
1953-54, at a salary of $5,000.
Miss Santina Ciatto, as Instructor in Nursing, as of June 10, 1953, at an annual salary
of $3,092.
Miss Amelia Lipchak, as Assistant Professor of Nursing, as of July 1, 1953, at an annual
salary of $3,536.
Mr. Almand R. Coleman, as Lecturer in the School of Business Administration, for the
session of 1953-54, at a salary of $1,500.
Mr. Asa Alan Humphries, Jr., as Instructor in Anatomy, as of September 1, 1953, at a
salary of $4,000.
Dr. Raymond Herbert Stokes, as Instructor in Clinical Pathology, as of July 1, 1953, at a
salary of $3,600.
Dr. Leroy F. Meyers, as Acting Assistant Professor of Mathematics for the session of
1953-54, at a salary of $3,800.
Mr. Walter Gordon Marigold, as Acting Assistant Professor of German for the session of
1953-54, at a salary of $3,800.
Mr. Thaddeus Constantine Lockard, Jr., as Instructor in English, effective at the beginning
of the session of 1953-54, at a salary of $3,000.
Mr. Ernest C. Mead, Jr., as Instructor in Music as of the beginning of the session of
1953-54, at a salary of $3,600.
Dr. Warren L. Smith, as Assistant Professor of Money and Banking, at a salary of $4,050,
as of September, 1953
PROMOTIONS
The following resolution was adopted by the Board.
RESOLVED by the Board of Visitors of The Rector and Visitors of the University of
Virginia that the following promotions be and they are hereby made:
Dr. B. J. Ball, Acting Assistant Professor of Mathematics to Assistant Professor of
Mathematics, effective at the beginning of the session of 1953-54.
Dr. Nicolas Cabrera, Visiting Associate Professor to Associate Professor of Physics,
effective at the beginning of the session of 1953-54.
Mr. Lionel Weiss, Assistant Professor to Associate Professor of Statistics, effective
at the beginning of the session of 1953-54.
Dr. John W. Eldridge, Assistant Professor to Associate Professor of Chemical Engineering,
effective at the beginning of the session of 1953-54.
Dr. Clifford M. Siegel, Assistant Professor to Associate Professor of Electrical
Engineering, effective at the beginning of the session of 1953-54
VILLANO LAMBETH
Mrs. W. A. Lambeth appeared before the Board and offered to substitute for her husband's
bequest of his residence, a gift to the University of $30,000. Mr. Thomas Wyllie read a statement
for Mrs. Lambeth, which was filed with the secretary.
Action on this matter was deferred.
CONSOLIDATED ENDOWMENT FUND
Mr. Harvey Wilkerson and Mr. L. B. Gunn of the State Planter's Bank, appeared before the
Board to review the Bank's handling of the Consolidated Endowment Fund during the year ending
January 25, 1953.
Mr. Gunn pointed out the highlights of the year as summarized in the report of the Finance
Committee. Mr. Wilkerson pointed out that in the present state of the money market, they would not
recommend that we increase our holdings of common stocks. They believe that we could purchase bonds
at the present at very advantageous rates.
Upon completion of their comments, the Board adopted a resolution accepting the report of
the Finance Committee, as set forth below.
THE UNIVERSITY OF VIRGINIA
There is submitted herewith a copy of a report and summary of the Consolidated Endowment
Funds, submitted by the State Planters Bank and Trust Company, for the period January 25, 1952, to
January 25, 1953. It will be noted that the Fund had a book value as of January 25, 1952, of
$5,775,187.36, that cash and security values added during the year have increased the book value
of the Fund to $6,157,034.95 as of January 25, 1953.
There have been sales, redemptions, etc., of securities during the year in the amount of
$486,940.50, while investments and/or reinvestments through purchases, conversions and subscriptions
amount to $810,864.73.
The gross adjusted income for the 12-month period amounted to $285,859.55 which, when
related to the average book value during the year 1952 (weighted average by months) represented a
yield of 4.87. This rate compares with an average yield of 4.61 for 1951 and 4.77 for 1950. The
Bank points out that this improved yield for 1952 was due partly to the increased dividends received
on oil, banking and utility common stocks, and partly to the fact that many of the lower yielding
bonds were not purchased until late in the year. It is estimated that the current yield on the
investments which now constitute the Fund is approximately 4.69% of the present book value of
$6,157,034.95, or 3.99% of the current market value of $7,232,766.97.
It is also to be noted that the Bank turned over to the Bursar during the course of the
year an aggregate of $273,708.75 net income after all deductions and expenses which (with those
accruing in respect to the three subsidiary accounts) was approximately 2/100 of 1% of the average
book value, and included the services of custody, collection of income, monthly statements of the
Bursar and the Finance Committee, as well as general financial supervision and review.
There appears on page 4, a statement showing the diversification of securities in which
the Funds are invested which appears to your Committee to be conservative and in line with prudent
investment practices
Finance Committee of the
Board of Visitors
| January 25, 1952 | January 25, 1953 | |||
| Bonds | $2,519,552.47 | 43.6% | $2,705,155.47 | 43.9% |
| Preferred Stocks | 887,754.81 | 15.4% | 826,763.65 | 13.4% |
| Common Stocks | 2,367,673.89 | 41.0% | 2,580,861.02 | 41.9% |
| Sundry Assets | 16,424.80 | .3% | ||
| Cash | 206.19 | 27,830.01 | .5% | |
| $5,775,187.36 | 100.0% | $6,157,034.95 | 100.0% | |
UNCOLLECTIBLE HOSPITAL ACCOUNTS
The following resolution was adopted by the Board:
RESOLVED by the Board of Visitors of The Rector and Visitors of the University of
Virginia that the Hospital Accounts Committee be and it is hereby authorized to charge off as
uncollectible accounts Schedules 363, 366, and 367, aggregating $64,494.85, recommended by them
for cancellation.
President Darden reported that the finances of the hospital were in much better shape
than had been anticipated earlier in the year. He pointed out that the original budget projected
a deficit of $318,000. The Governor was quite concerned and, after a study had been completed by
the State Auditor, a revised budget was prepared with a deficit of $189,000, which the Governor
authorized. Now we believe we will finish the year without any deficit. This has been accomplished
by a tough admissions and collection program, and by tight control of expenditures.
The President also pointed out that a committee set up by the State Legislature to study
indigent care has completed its report and he believes that the hospitals will receive more help
from the Legislature and the counties, through proposed legislation.
FACULTY INSURANCE PROPOSAL
The President presented the following proposal from the Committee on Contractual Relations
which was approved by the Board as submitted:
"The Committee on Contractual Relations proposes that a plan be adopted to cover the
lives of all full-time teaching personnel and administrative and research personnel Grade 8 and
above who are age 65 and under. The insurance coverage after age 65 does not seem worthwhile,
and a substantial death benefit will have been built up in the annuity contract. While participation
in the insurance plan is optional for present staff members who are eligible, once the
plan is established, all those who subsequently become members of the eligible class must take
the insurance, and it is felt that most of those over 65 will not prefer to pay for the relatively
small coverage afforded by the group insurance.
It is proposed that the amount of coverage be as follows
| Age | Number of "Units of Insurance |
| 35 and under | 2 |
| 36 through 50 | 2½ |
| 51 through 65 | 3 |
For selected ages, this would provide the following insurance coverage
| Age | Guaranteed Insurance |
Additional Insurance at the 1951 Dividend Rate (Not Guaranteed) |
Total Coverage if 1951 Dividend Paid |
| 25 | $ 6,740 | 3,370 | $ 10,110 |
| 35 | 4,400 | 2,200 | 6,600 |
| 36 | 5,225 | 2,612 | 7,837 |
| 45 | 3,025 | 1,512 | 4,537 |
| 50 | 2,150 | 1,075 | 3,225 |
| 51 | 2,400 | 1,200 | 3,600 |
| 60 | 1,260 | 630 | 1,890 |
| 65 | 840 | 420 | 1,260 |
An estimate of the annual cost of the proposed plan is shown below
| Age | Number Eligible |
Coverage | Total Annual Cost for 100% Participation |
| 35 and under | 104 | 2 units | $ 2,496 |
| 36 through 50 | 147 | 2½ units | 4,410 |
| 51 through 65 | 105 | 3 units | 3,780 |
| Total | 356 | $11,086 |
One-half of the cost is borne by the insured staff-member, who would pay 50 cents per
month per "unit" of coverage.
The cost to the University would depend upon the age distribution of those who elect to
come into the plan. The University's share of the annual cost would be.
| For 100% participation | $5,543 |
| For 75% participation | 4,157 |
The University's share may be reduced by prepayment of premium to.
| For 100% participation | $4,631 |
| For 75% participation | 3,473 |
To conform to requirements of the Teachers' Insurance and Annuity Association, a formal
resolution will be submitted to the Board at a later date.
BLUE CROSS
The President reported that the Virginia Hospital Service Association was offering a revision
in its contract, effective July 1, 1953, which would enable a member hospital to receive 100%
of its reimbursable costs provided they did not exceed 110% of the average cost of member hospitals
and, in addition, the hospital could retain the difference between the average semi-private room
charge and the amount charged each Blue Cross patient electing a private room.
THETA CHI FRATERNITY REQUEST
Mrs. Smith, Chairman of the Buildings and Grounds Committee, presented a request of the
Theta Chi Fraternity for an amendment to their present lease of University land, to increase the
area by 40 feet on the south side of the house to make it possible for them to construct an
addition. A resolution was adopted approving the request under the same conditions as the original
grant, subject to proper preparation of the lease by the University Attorney.
STUDENT AFFILIATION FEE
President Darden pointed out to the Board that at the July, 1952 meeting, the Board
approved the imposition of a $5.00 student affiliation fee which was designed to cover all expenses
of graduation. Included in the amount collected was to be the first year's dues in the Alumni
Association. The proposal for this fee had been submitted by the officers of the Class of 1952,
and approved by the Managers of the Alumni Association.
The Board of Managers of the Alumni Association has found that this resolution is contrary
to its by-laws and has requested the University to discontinue collecting that part of the
student affiliation fee to be used for first year membership in the Alumni Association. A resolution
was adopted reducing the student affiliation fee from $5.00 to $4.00, with the stipulation
that the payment to the Alumni Association of a student's dues for the first year be discontinued
from the fee collected.
MILLER SCHOOL - LEASE OF BOILER
President Darden pointed out that the University several years ago had secured a boiler
through war surplus from the Federal Government, which had been used to heat the men's dormitories
during the session 1950-51 before the heating tunnels could be completed from the power plant to
these dormitories. This boiler was no longer needed and the Miller School was most desirous of
securing it for a gymnasium which it now has under construction. Because of the difficulty of
selling war surplus, the President recommended that we lease it to them at $1.00 per year, with
the stipulation that they return it upon demand. This recommendation was approved by the Board.
COLLEGE COMMITTEE ON REORGANIZATION
The President stated that with the retirement of Dean Lewis he thought it an appropriate
time to study the curriculum of the College. Several months ago he appointed the following committee
to make such a study, and also to recommend a successor to the Dean. Professor Geldard, Chairman,
Professors Gooch, Shepperson, Stevenson, Runk, and Weedon. He said he believed the committee
would bring in its recommendations sometime next fall but, in the meantime, it would be necessary
to appoint an acting dean as in all likelihood the new dean could not assume office prior to the
1954-55 session. The Board approved a resolution authorizing the President to appoint an acting
dean of the College to serve until a permanent dean has been chosen.
UNIVERSITY BUDGET
Mr. Gay, Chairman of the Finance Committee, presented the budget of the University for
the fiscal year 1953-54, which was approved by the Board. Total revenues are estimated at
$5,569,635, and expenditures at $5,537,535, leaving a surplus of $32,100
UNIVERSITY HOSPITAL BUDGET
Mr. Gay presented the hospital budget, which was approved by the Board. Total budgeted
revenues from all sources, and projected expenditures amount to $3,124,230
ENDOWMENT FUND
At the April meeting of the Board, a letter from Mr. Bradford, Director of the Budget,
had been referred to the Finance Committee for recommendation to the Board. After discussion of
the matter, Mr. Gay was asked to confer with the members of the Board of Visitors of the Medical
College of Virginia, and to advise the Board at its next meeting.
ATHLETIC GRANTS-IN-AID
The Board had before it the tentative report of the Athletic Committee, submitted April 10,
1953, together with an amendment to provision no. 4 of the proposal of the Student Aid Foundation,
as drawn up by Mr. Frank Rogers of the Student Aid Foundation. This suggestion of the Student Aid
Foundation is as follows
"(4) All grants shall be conditioned upon the beneficiary's doing all within his power
as a student at the University to promote its welfare, to comply with its regulations and traditions
and to participate in any form of collegiate activity for which, in the opinion of the
official in charge of such activity, he may possess special aptitude. Failure to win a position
on an athletic team or in any other student activity shall not be considered a breach of the condition
of the award, provided the beneficiary has done his best to make good in the activity in
which he has been requested to participate. This provision does contemplate that the beneficiary
of the grant will preserve his eligibility, scholastic and otherwise, to compete in intercollegiate
or other events for which he may possess special aptitude, but incapacity because of physical
injury or other disability shall not affect the grant. No grant may be revoked, suspended or
reduced in amount without notice to the beneficiary and an opportunity to present to the Bursar
evidence in his own behalf. From any adverse decision of the Bursar, the beneficiary may appeal
to the Board or to any committee of the Board designated by it to finally pass upon such appeals."
Mr. Tebell, Director of Athletics, was invited to join the Board and comment on this
proposed amendment. He stated that he objected to two items in this section. His first objection
was to the provision that stipulated that a coach can require a student to participate in a sport,
and second, he objected to the provision which stated that a grant could be taken away from a boy
if he is not doing his best in the eyes of the coach.
Mr. Tebell stated that he had consulted Mr. Clarence P. Miles, Regional Representative
of the NCAA, concerning this amendment. Mr. Miles had stated that he did not believe that this
proposed amendment would conform to the regulations of the NCAA. It was his belief that such
matters should be covered in a student's application for a grant.
After further discussion, the report of the Athletic Committee of April 10, 1953, was
adopted, as set forth below
The undersigned committee recommends that the following be stated as the policy of the
University concerning grants-in-aid to students from funds supplied by the University of Virginia
Alumni Association or the Virginia Student Aid Foundation:
1. The purpose of the named organizations to provide funds for the education of
qualified students is recognized and considered to be desirable.
2. Funds or securities provided for such grants-in-aid shall be deposited with the
Bursar of the University, and after acceptance as hereinafter provided, shall be applied by him
toward payment of University fees and the reasonable cost of board, room, laundry and books
incurred by students to whom award shall be made
3. The Committee on Scholarships, Loans, and Employment will have responsibility to
make all such awards upon nominations of the donors, respectively. If any nominee is rejected
by the Committee, it may not make an award to another not so nominated.
4. Funds deposited with the Bursar unexpended and uncommitted for grants-in-aid shall
be refunded to the donor by the Bursar, on written request therefor.
5. Awards shall be available only to students in good academic standing and prospective
students, but conditioned as to the latter upon their meeting established entrance requirements.
6. Such grants-in-aid shall be awarded and administered in strict compliance with the
rules and regulations of the National Collegiate Athletic Association.
7. The Board of Visitors will, by resolution, accept funds or securities deposited
with the Bursar, by the donors respectively, for disposition under the conditions here specified.
ATLANTIC ATHLETIC CONFERENCE
Mr. Tebell stated that the University had been invited to join a new athletic conference
composed of seven schools - North Carolina, North Carolina State, Duke, Wake Forest, Maryland,
South Carolina, and Clemson. Mr. Tebell recommended that the University join this new conference
for the following reasons
1. We have been a "lone wolf" too long.
2. Scheduling is getting more difficult.
3. Students prefer a conference school.
4. If we join now, we can participate in setting up rules which we could all live by.
5. For economic reasons, we need football games which will draw crowds to support all
of our athletic program.6. The publicity and prestige for the players which conference membership would bring.
After further discussion, the Rector thanked Mr. Tebell, who left the meeting.
The President was asked to comment on the proposed conference. He stated that the
Advisory Council on Athletics has recommended that we join. He has talked on the telephone with
President Gordon Gray of the University of North Carolina, and President Hollis Edens of Duke.
They would both like to see Virginia a member of the conference. The President recommended that
the Board authorize him to work with the Presidents of the seven institutions mentioned above in an
effort to establish a new conference and to draw up appropriate rules and regulations to govern it,
with the stipulation, however, that before the University could enter, such rules and regulations
must be submitted to the Board of Visitors.
A resolution was adopted authorizing the President to carry out his recommendations, and
The Rector was requested to call a special meeting of the Board to consider the matter, should this
be necessary.
JULY MEETING OF THE BOARD
Because of the strong possibility of a special meeting, a resolution was adopted dispensing
with the regular meeting of the Board in July.
EMERGENCY APPOINTMENTS TO THE FACULTY
The President was authorized, by appropriate resolution, to make such emergency appointments
during the summer months as were necessary, which appointments would be reported to the
Board at its September meeting.
MARY WASHINGTON COLLEGE MATTERS
MARY WASHINGTON COLLEGE BUDGET
Mr. Gay, Chairman of the Finance Committee, presented the Mary Washington College budget,
which was approved by the Board.
In recommending approval to the Board, Mr. Gay stated that he thought he should point out
that he did not feel the salary scale at Mary Washington College was adequate. He would like to see
the salary scale at Mary Washington more closely approximate the University salary scale, where the
teaching is comparable.
Mrs. Wailes, Chairman of the Mary Washington Committee, stated that her committee was
studying this matter, but that the present scale is fixed by the State.
On motion the meeting was then adjourned.
Rector
Secretary
| Board of Visitors minutes June 12, 1953 | |