University of Virginia Library

APPROVAL OF LEAVE POLICY FOR GENERAL FACULTY

• The following resolution was adopted:
  RESOLVED that the following leave policy for members of the General Faculty be and it is hereby approved effective July 1, 1987:

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• Annual Leave: Annual leave is available to all members of the general faculty who hold full-time positions on a twelve month basis with appointments of twelve months or longer. These individuals are entitled to twenty-two working days of annual leave. All unused leave lapses at the end of each fiscal year.
• Faculty who hold appointments on a nine month basis are entitled to observe University holidays and to determine their own hours during semester breaks scheduled in the academic calendar. Nine month faculty do not have specific University responsibilities or duties during the summer apart from those associated with the preparation of materials for the academic year.
• Part-time members of the general faculty appointed on a twelve month basis are entitled to annual leave in proportion to their working time.
• There is no compensation made for any unused leave at the time of separation from University employment or transfer to the classified system. Responsibility for record-keeping of annual leave for members of the general faculty lies with the departments.

Temporary Disability Leave (Sick Leave)

Temporary disability leave (sick leave) with salary and fringe benefits is available to members of the general faculty for the period of temporary disability (up to six months) caused by accident, ill health, pregnancy, or childbirth and the recovery therefrom. At the discretion of the supervisor, a physician's verification of temporary disability may be required.

Part-time members of the general faculty appointed on a twelve month basis are entitled to disability leave, up to six months, at their current salaried rate.

There is no compensation made for any unused leave at the time of separation from University employment or transfer to the classified system.

• Holiday Leave: same as University Holiday Schedule published annually by the Department of Personnel Administration.
• Religious Holidays: When a religious holiday falls during a normal work period, a member of the general faculty may request permission to observe the holiday. Reasonable efforts to accommodate the employee's needs by allowing time off are to be made. Where undue hardship on the conduct of the department's operation would result, the request can be denied. The holiday will be charged to annual leave.
• Civil Leave: Civil leave with full pay is granted to any member of the general faculty for absence to serve on a jury or attend court as a witness under subpoena.
• Military Leave: Military leave with full pay is granted for a maximum of fifteen work days for required annual Limited Training per federal fiscal year, regardless of whether the training is fragmented.