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University of Virginia Library

Board of Visitors minutes
March 25, 1983

THE RECTOR AND VISITORS OF THE UNIVERSITY OF VIRGINIA March 25, 1983

INTRODUCTION OF NEW BOARD MEMBERS

EXPRESSIONS OF APPRECIATION TO RETIRING VISITORS

ELECTION OF JOHN S. BATTLE, JR. TO FILL VACANCY ON THE EXECUTIVE COMMITTEE

APPOINTMENT OF STANDING COMMITTEES

SCHEDULE OF MEETING DATES FOR 1984

MOTIONS FOR EXECUTIVE SESSIONS

ELECTION OF PART-TIME FACULTY

ELECTION OF NON-SALARIED FACULTY

ELECTION OF CLINICAL FACULTY

ACTIONS RELATING TO CHAIRHOLDERS

LEAVES OF ABSENCE

CHANGES OF TITLE

ELECTION OF PROFESSORS EMERITI

RE-APPOINTMENTS

ESTABLISHMENT OF THE JULIAN RUFFIN BECKWITH PROFESSORSHIP IN MEDICINE

ESTABLISHMENT OF THE ANDREW D. HART PROFESSORSHIP IN INTERNAL MEDICINE

ESTABLISHMENT OF THE WILLIAM F. O'DELL PROFESSORSHIP IN COMMERCE

CHANGE IN THE NAME OF THE ALICE M. AND GUY A. WILSON PROFESSORSHIP

APPROVAL OF THE FIRM OF TORRENCE, DREELIN, FARTHING & BUFORD FOR ENGINEERING DESIGN FOR HEATING, VENTILATION, AND AIR CONDITIONING UPDATE AT THE UNIVERSITY MEDICAL CENTER FOR FIRE AND LIFE SAFETY CODE COMPLIANCE

APPROVAL OF THE FIRM OF H. C. YU AND ASSOCIATES FOR PERFORMANCE OF ENGINEERING DESIGN WORK FOR RENOVATIONS FOR ENERGY CONSERVATION, PHASE III

APPROVAL OF THE FIRM OF ROACHE, MERCER & FAISON, INC., FOR ENGINEERING PREPLANNING STUDY FOR THE RENOVATION OF MONROE HILL RESIDENCE HALLS AND RENOVATION OF MCCORMICK ROAD RESIDENCE HALLS

APPROVAL OF MMM DESIGN GROUP AS ENGINEERS FOR PREPLANNING STUDY FOR THE PRESERVATION OF LIBRARY RESOURCES FOR ALDERMAN LIBRARY

APPROVAL OF THE FIRM OF H. C. YU AND ASSOCIATES FOR ENGINEERING PREPLANNING STUDY FOR THE RENOVATION OF FACILITIES TO CONSERVE ENERGY, PHASE IV

APPROVAL OF THE FIRM OF MASTER ENGINEERS AND DESIGNERS FOR ENGINEERING DESIGN FOR THE REPLACEMENT/REPAIR OF DOMESTIC HOT WATER DISTRIBUTION LINES AND HOT WATER HEATING DISTRIBUTION SYSTEM

AUTHORIZATION FOR PURCHASE OF PROPERTY AT 231 - 12th STREET, S.W.

AUTHORIZATION FOR PURCHASE OF PROPERTY AT 229 - 12th STREET, S.W.

APPROVAL OF RESOLUTION TO ADD A NON-VOTING STUDENT TO THE BOARD OF VISITORS

DISCUSSION OF ACADEMIC ATTIRE FOR THE BOARD

REPORT ON CONSTRUCTION

REPORT OF THE HOSPITAL ACCOUNTS COMMITTEE

REPORT BY THE RECTOR ON THE ACTION OF THE EXECUTIVE COMMITTEE REGARDING APPROVAL OF THE 1983 AMENDMENTS TO THE VIRGINIA PLAN FOR EQUAL OPPORTUNITY IN STATE-SUPPORTED INSTITUTIONS OF HIGHER EDUCATION

INCREASE IN APPLICATION FEES FOR THE UNIVERSITY DIVISION

INCREASE IN FEE FOR LATE PAYMENT OF TUITION AND REQUIRED FEES

INCREASE IN RESIDENTIAL HOUSING RATES FOR 1983-1984

INCREASE IN CONTRACT RATES FOR FOOD SERVICE, 1983-1984

INCREASE IN TUITION AND REQUIRED FEES AND OTHER CHARGES FOR THE UNIVERSITY DIVISION

INCREASE IN TUITION AND REQUIRED FEES AND OTHER CHARGES FOR THE DIVISION OF CONTINUING EDUCATION

INCREASE IN TUITION AND REQUIRED FEES AND OTHER CHARGES FOR CLINCH VALLEY COLLEGE

ALLOCATION OF REQUIRED FEES

INCREASE IN CLINICAL FACULTY SALARY CEILINGS: SCHOOL OF MEDICINE

INCREASE IN THE FACULTY SALARY SCALE FOR THE UNIVERSITY

INCREASE IN FACULTY SALARY SCALE FOR THE DIVISION OF CONTINUING EDUCATION

INCREASE IN FACULTY SALARY SCALE FOR CLINCH VALLEY COLLEGE

GIFTS, GRANTS AND CONTRACTS

REPORT ON THE CAPITAL CAMPAIGN

REPORT ON THE ACTION OF THE EXECUTIVE COMMITTEE REGARDING THE APPROVAL OF ARCHITECTS FOR ATHLETIC OFFICES, MEETING ROOMS, AND IMPROVED PRACTICE FACILITY (PRE-PLANNING) AND OBSERVATORY HILL DINING FACILITY RENOVATION

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APPROVAL OF THE SMS SYSTEMS CORPORATION CONTRACT FOR THE UNIVERSITY HOSPITALS FINANCIAL MANAGEMENT SYSTEM

BACKGROUND LEADING TO SMS SYSTEMS CORPORATION CONTRACT

APPROVAL OF THE PARTICIPATION OF THE UNIVERSITY OF VIRGINIA IN THE VIRGINIA HIGHER EDUCATIONAL INSTITUTIONS BOND ACT OF 1983 FOR THE STUDENT UNION AT CLINCH VALLEY COLLEGE, THE ADDITION TO NEWCOMB HALL, AND HOUSING FOR APPROXIMATELY 300 STUDENTS IN THE TOTAL AMOUNT OF $10,358,542

CLINCH VALLEY COLLEGE MATTER

Exhibit A CLINCH VALLEY COLLEGE OF THE UNIVERSITY OF VIRGINIA Feasibility Study for Student Union Building Prepared by the University Budget Office in conjunction with Clinch Valley College of The University of Virginia March 10, 1983

CLINCH VALLEY COLLEGE OF THE UNIVERSITY OF VIRGINIA STUDENT UNION BUILDING PROJECT DESCRIPTION

Student Union Building Estimated Net Revenue Available for Debt Service for $585,000 General Obligation Bonds

UNIVERSITY OF VIRGINIA DEBT SERVICE SCHEDULE CVC - STUDENT UNION BUILDING INTEREST RATE 8.5 %

Exhibit B UNIVERSITY OF VIRGINIA Feasibility Study for Addition to Newcomb Hall Prepared by the University Budget Office in conjunction with the Vice President for Student Affairs and the Director of Business and Auxiliary Services University of Virginia March 10, 1983

UNIVERSITY OF VIRGINIA Addition to Newcomb Hall Project Description

UNIVERSITY OF VIRGINIA Addition to Newcomb Hall Estimated Net Revenue Available for Debt Service for $2,800,000 Revenue Bonds

UNIVERSITY OF VIRGINIA DEBT SERVICE SCHEDULE NEWCOMB HALL ADDITION INTEREST RATE 8.5 %

Exhibit C UNIVERSITY OF VIRGINIA Preliminary Feasibility Study for Housing for Approximately 300 Students Prepared by The University of Virginia Budget Office In Consultation with the Director of Business Operations March 10, 1983

UNIVERSITY OF VIRGINIA Housing for Approximately 300 Students Project Description

UNIVERSITY OF VIRGINIA Housing for Approximately 300 Students Estimated Net Revenue Available for Debt Service for $5,000,000 Bond Issue

UNIVERSITY OF VIRGINIA DEBT SERVICE SCHEDULE HOUSING FOR 300 STUDENTS INTEREST RATE 8.5 %

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APPROVAL OF THE SMS SYSTEMS CORPORATION CONTRACT FOR THE UNIVERSITY
HOSPITALS FINANCIAL MANAGEMENT SYSTEM

The following resolution was adopted:

RESOLVED that the contract with SMS Systems Corporation for development and implementation of the University of Virginia Hospitals Financial Management System as described on the following page be and it is hereby approved:

2357

BACKGROUND LEADING TO SMS SYSTEMS CORPORATION CONTRACT

The contract with SMS Systems Corporation for a Financial Management System represents a concrete commitment of funds and other resources to a plan that has been in formulation over the past five years. With the execution of this contract, the University of Virginia Hospitals will take a significant step toward the implementation of a total Hospital Information System (HIS) to upgrade and expand the application of computer technology to meet current and growing financial, statistical, health care and reporting requirements.

The HIS planning effort began in 1978 when Price Waterhouse and Company recommended improvements in information gathering, control and reporting. Further recommendations by the Joint Legislative Audit and Review Commission (JLARC) to the 1979 Virginia General Assembly reinforced the need for information systems, especially in the financial areas of the UVa Hospitals.

During the next two years, detailed information system requirements were developed by all major areas of the Hospitals, and on August 17, 1981, a Request for Proposal for a Hospital Information System for the University of Virginia Hospitals was released to vendors. Six major HIS vendors responded in October, and proposal evaluation and vendor selection was concluded in October, 1982. SMS Systems Corporation was selected to provide the financial and statistical subsystems, and Technicon Data Systems Corporation was selected to provide the health care subsystems of the HIS. During 1982, The State Health Commissioner granted the Certificate of Public Need and the Department of Management Analysis and Systems Development approved the Agency Procurement Request submitted for the Hospital Information System, which, over its seven-year life span is expected to cost approximately $12.5 million.

The SMS Systems Corporation contract provides comprehensive computer systems in the following areas:

Census/Inpatient Billing

Accounts Receivable/Bad Debts

Outpatient Billing

General Ledger

Accounts Payable

Inventory

Payroll/Personnel

Fixed Assets

The contract specifies costs for these systems as follows:

Purchase Cost of Computer Hardware	$ 227,168
Delivery and Installation Costs (approx)	325,000
Costs for Shared Services and Maintenance (approx)	60,000/month

Immediate and substantial revenue and informational benefits are exted with the July 1, 1983 implementation of the SMS Systems Corporation Financial Management System.