University of Virginia Library

REGULATIONS

(1) Definition of a Course.—An academic course is the work covered in
an organized, scheduled class, meeting at least three hours a week throughout
the session. Beginners' courses in foreign languages and certain first-year
courses in mathematics may meet four or five hours weekly. Science courses
with three hours of class work and six hours of laboratory work weekly are
designated double-courses and are counted as two courses.

(2) Maximum and Minimum Number of Courses to be Carried.—Each
student is required to carry five courses except under the conditions stated
hereafter:

1. A student on probation may carry only four courses.

2. Special permission to carry a reduced number of courses may be
granted by the Dean for adequate reason, such as outside remunerative work,
ill health, etc.

3. A student who has passed all of his courses in any term may carry
an additional course in the succeeding term.

4. A student may carry an additional course if he is in his graduating
year and needs for his degree only one course in excess of the number for
which he is otherwise eligible.

(3) Grade.—The grade of a college student in any course, either for a
term or for the session, is determined by his class standing and his examination
grade, combined in such proportion as the professor in charge of the
course in question may decide. Class standing in any course is determined
by the regularity of the student's attendance upon the lectures (and laboratory
or other similar exercise) of the course, and by the quality of his work,
as indicated by his recitation grades, written tests, laboratory work, etc. For
passing in any course in the college a grade of 75 per cent. is required.

(4) Exclusion from Courses, Probation and Suspension:

(I) Exclusion from Courses:

1. A student who is evidently making no real progress in a course, may,
at any time during the session, be excluded from the course by the Dean
upon recommendation of the instructor concerned.

2. A student whose term grade in a course is less than 50 per cent., or
who discontinues the course without permission of the Dean, or who is absent
without excuse from the term examination, will be excluded from the course.

(II) Probation and Suspension:

1. Probation is a state of warning, involving withdrawal from the student
of certain privileges enumerated below. Suspension means enforced
withdrawal from the Department.

2. A student will be placed on probation if, in any term, he does not pass
at least two courses, and, if he shall be excluded from a course or courses, he
must, in order to avoid probation, pass at least two courses in excess of the
number from which he is excluded.

A student will be suspended if, in any term, he does not pass at least
one course, and, if he shall be excluded from a course or courses, he must, in
order to escape suspension, pass at least one course in excess of the number
from which he is excluded.

3. A student on probation must carry at least four courses or be suspended.
A student not on probation must carry at least five courses or be
placed on probation. (But see (2) above.)

4. No student may remain on probation for more than two terms in his
entire college course. If his record is such as to invoke probation a third
time, he will be suspended. No student suspended a second time may reenter
the Department.

5. No student on probation may be a member of any student organization
which publicly represents the University, such as an athletic team, a
musical club or a student publication.

6. Suspension, if imposed during the session, applies to the remainder
of the regular session; if imposed at the end of the session, it applies to the
whole of the subsequent session.

7. Probation or suspension may be absolved by the passing of one year-course,
or the equivalent, in one term of the Summer Quarter.

8. A student who is permitted to withdraw from the University during
the session will be re-admitted only on probation if, at the time of his withdrawal,
he was on probation. A student previously suspended will be readmitted
only on probation.

9. The application of these regulations is automatic. A student may,
however, appeal in writing to the Committee on Rules and Courses for relief
from their application. The Committee will not accept remediable defects of
vision or outside remunerative work as excuses for failure. A student is
expected to have visual defects corrected, and, if much outside work is done,
to carry a reduced schedule of courses.

(5) Absence from Examinations will not be excused except for sickness
on the day of examination attested by a physician's certificate or for other
cause which the Faculty by special order may approve. An unexcused absence is
counted as a total failure.

A student excused from more than one-half of his term examinations on
account of illness may not be a member of any student organization which
publicly represents the University, such as an athletic team, a musical club,
or a student publication, until he has taken his examinations.

No student may remain in the Department if he misses all the examinations
of two consecutive terms on account of illness.

(6) Special Examinations.—A student whose absence from an examination
is excused, in accordance with (5) above, is entitled to a special
examination on a date during the regular session to be arranged between
himself and the professor in charge of the examination.

(7) Re-Examinations.—A student who fails on the Final Comprehensive
Examination for his degree may take a re-examination at the end of the
succeeding session, on recommendation of the Academic School concerned,
without further class attendance. Only one re-examination is permitted unless
the student attends the University for a full session after his failure.
There are no re-examinations on the work of separate courses.

(8) Reports.—Reports are sent at the end of each term to the parent
or guardian of each student.

In addition to the above, a report on the standing of each first-year student
in the Department is sent to the student's parent or guardian early in
November.

(9) Voluntary Withdrawal.—Voluntary withdrawal from the University
requires the written consent of the Dean, as well as the consent of the student's
parent or guardian, if he is a minor. Any student who withdraws without
permission will be recorded as having been suspended. A student who
withdraws immediately before an examination period, except for providential
reasons, is not permitted to re-enter the University for the succeeding term.

(10) Enforced Withdrawal is inflicted for habitual delinquency in class,
habitual idleness, or any other fault which prevents the student from fulfilling
the purposes for which he should have come to the University. See also Suspension,
above.

(11) Change of Studies.—No change can be made in a student's program
of studies except with the written consent of the Dean, together with
official notification by the Registrar. No permit for change of courses will
be issued after the end of the first week of each term. Any student who
drops a course without permission will receive a grade of zero in that course;
and no credit may be received for any portion of a course attended before
formal permission has been granted as outlined above.

(12) Absence from Lectures may be excused by the Dean, but only for
sickness or other imperative cause. Any explanation of an absence which a
student has to offer must be made in writing to the Dean within one week
after the absence. But no excuse for an absence may be submitted after the
beginning of an examination period.

Any student not on probation is allowed 2 absences without penalty each
term in each course, and a student who passed, in the preceding term, on all
courses taken, aggregating not less than five, is allowed 4 absences without
penalty each term in each course. But the performance of written work
and laboratory work is not affected by the allowance of absences without
penalty.

Each unexcused absence (in excess of absences without penalty) from
a class exercise in any term will cause one point to be deducted from the
student's term grade.

A total of more than 10 unexcused absences (in excess of absences without
penalty) in any term will cause a student to be placed on probation.
Probation imposed for absences is called "attendance probation," and it carries
the penalties of probation imposed for failure in courses. If a student
incurs attendance probation while on probation for failure in courses he will
be suspended.

No student who was, for any reason, absent from more than 50 per cent.
of the lectures of a course in any term can receive a grade on the course in
that term. This regulation does not apply to students on the Dean's List or
to holders of Intermediate Honors.

The laws relating to absence from the University of members of athletic
teams are found in the General Catalogue. The same regulations apply,
mutatis mutandis, to members of other student organizations.

(13) The Dean's List.—Any student who passed, in the preceding term,
on all courses taken, aggregating not less than five, with an average grade
on all courses of at least 85 per cent., will be placed on the Dean's List.

A student on the Dean's List is not subject to the regulations limiting
absence from classes, nor does absence from any class entail on such student
any penalty, affecting class standing, imposed for absence alone. But the
performance of written work and laboratory work is not affected by these
regulations.

(14) Physical Education Requirement.—All first-year and second-year
students in the College of Arts and Sciences, except professional students of
Architecture, are required to take the course in Physical Education unless
excused on a physician's certificate.

(15) Schedule of Qualifying Examinations.—(See Requirements for
Degrees.) The examinations will be held at 2:30 p. m., on the days indicated,
in the first week of lectures.

English A1: Monday and Tuesday—Room 11, Cabell Hall.

Mathematics A: Trigonometry, Monday; Analytical Geometry, Tuesday—
Room 11, Mechanical Laboratory.

French A2: Wednesday—Office, Romance Pavilion.

German A2: Wednesday—Room 2, Minor Hall.

Greek A2: Thursday—Room 103, Cabell Hall.

Italian A2: Thursday—Office, Romance Pavilion.

Latin A2: Friday—Room 103, Cabell Hall.

Spanish A2: Friday—Office, Romance Pavilion.

Note.—A properly prepared student who enters a B course in a language
and passes it, will be exempted from the qualifying examination in
that language and will receive credit toward a degree for the B course.