 | Board of Visitors minutes June 13, 1947 |  |
CONTRACT WITH WAR DEPARTMENT FOR SUPERVISION OF MAP-MAKING:
Colonel Sidman P. Poole, Professor of Geography, appeared before the Board and presented a form of
contract for "Research Project on Military Geography" prepared on behalf of the War Department for
execution by the United States and the University of Virginia, providing for certain work to be done
at the University under direction of Colonel Poole in the "Preparation of Military Geography Chapters
of Strategic Intelligence Digests" and elaborations thereof known as Joint Army and Navy Intelligence
Studies, for use by the War Department, the cost of which is to be paid by the Federal Government and
is not to exceed $75,000.00.
Colonel Poole explained the scope and purpose of the studies and reports provided for in this contract.
Mr. Perkins, Attorney for the Board, stated that he had studied the contract with Colonel Poole's
help, had made a number of suggestions for changes which were submitted to the representatives of the
War Department, and except in one or two minor particulars were declined; that in his opinion the contract
is in proper form to accomplish the purpose for which it is intended, although the rights of
the University are not safeguarded as fully as he would like to have them, but that this work is a
patriotic service which we should deem a privilege to perform.
The Government will pay all expenses but as Article 4 of the contract provides that "Partial payment
will be made as the work progresses at the end of each calendar month or as soon thereafter as
practicable, on estimates made by the Contractor (the University) and approved by the Contracting
Officer," there may be some slight delays from time to time in the receipt of necessary funds at the
Bursar's Office, and for this reason it would seem wise to instruct the Bursar to advance these
necessary amounts, not to exceed some total limiting figure so that no delay may occur in the progress
of the work.
After a full discussion the following resolution offered by Mr. Garnett, and seconded by Mrs. Wailes,
was adopted:
RESOLVED: That the contract between the United States of America and The Rector and Visitors
of the University of Virginia, in the form prepared by the War Department and submitted to this meeting
by Colonel Sidman P. Poole, providing for Geographic Research to be conducted at the University of
Virginia for and at the expense of the United States of America, be and is hereby approved, and
Edward R. Stettinius, Rector, of The Rector and Visitors of the University of Virginia, is hereby
authorized and directed to execute this contract in the name and on behalf of The Rector and Visitors
of the University of Virginia. Said contract to be executed in quadruplicate and all four copies to
be delivered by said Edward R. Stettinius, Rector as aforesaid, to Colonel Sidman P. Poole, by whom
said four copies shall be delivered to W. J. Allbright, 1st Lieutenant, CE, Contracting Officer, for
execution on behalf of the United States of America. And upon execution of said four copies of this
contract on behalf of said United States of America, the said Colonel Sidman P. Poole shall deliver
two of said copies to said W. J. Allbright, Contracting Officer as aforesaid, and return the other two
copies to E. I. Carruthers, Secretary of the Board of Visitors of the University of Virginia to be
filed by him in the Bursar's Office.
And be it further-
RESOLVED That the Bursar be and is hereby authorized and empowered to advance from the
general funds of the University from time to time such sums, not to exceed $10,000.00 in the aggregate,
as may be needed in the conduct of this work to pay accounts which have become past due by reason of
any delay which may occur in receipt of funds from the United States of America.
After adoption of the foregoing resolution, Colonel Poole stated to the Board that within the last few
days he had been advised by the War Department that it is probable that they may wish to appropriate
an additional $100,000 to be used at the University of Virginia for further studies and reports of this
same character, and if this money proves to be available a new contract will have to be entered into
between United States and University prior to July 1, 1947. Whereupon, the following resolution was
adopted:
RESOLVED, that the question of an additional contract or contracts between the United States
and the University for additional work to be done at the University under the direction of Colonel
Poole in the "Preparation of Military Geographic Chapters of Strategic Intelligence Digests" and
elaboration thereof, be and is hereby referred to the Rector and the Executive Committee with power to
act.
And be it further
RESOLVED that if such additional contract or contracts should be drawn in terms substantially
the same as those expressed in the contract heretofore approved and ordered executed (except, of course,
for change in the amount of money to be expended) and if such additional contract is approved by the
President and the Attorney of this Board, then, upon such approval by the President and the Attorney,
Edward R. Stettinius, Rector, is hereby authorized to execute and deliver said contract in the name and
on behalf of The Rector and Visitors of the University of Virginia without further reference to this
Board, and upon execution and delivery of such additional contract or contracts the Bursar is hereby
authorized and empowered to advance from the General Funds of the University from time to time such suma
not to exceed $10,000.00 in the aggregate and in addition to the funds provided by the first resolution
which may have become past due by reason of any delay which may occur in receipt of funds from the
United States of America.
| Board of Visitors minutes June 13, 1947 | |