University of Virginia Library

A called meeting of the Board was held on this date at 11 o'clock, a. m., with the following
members present: R. Gray Williams, Lewis C. Williams, Hollis Rinehart, Christopher B. Gernett, James H.
Corbitt, Edward C. Anderson, Aubray G. Weaver and President Newcomb.

Hollis Rinehart, holding over from the expiration of his term in 1940, was appointed by
Governor Price for the remainder of his term expiring February 28, 1944, and confirmed by the Senate, and
Messrs. Lewis C. Williams, James H. Corbitt, Aubrey G. Weaver, and Edward C. Anderson, appointed
Visitors by Governor Darden for the four year term expiring February 28, 1946, and confirmed by the
Senate, were duly qualified by the Clerk of the Circuit Court of Albemarle County.

Lewis C. Williams was called to the chair for the purpose of organizing the Board, whereupon
the following officers were elected for the term ending February 28, 1946:

• R. Gray Williams, Rector.

• E. I. Carruthers, Secretary.

R. Gray Williams thereupon took the chair and announced the following standing committees
of the Board:

Executive Committee:

• Goolrick

• Corbitt

• Rinehart

• Lewis C. Williams

• The Rector.

Finance Committee:

• The Rector

• Rinehart

• Stettinius

• Corbitt

• Weaver.

Buildings & Grounds:

• Rinehart

• Corbitt

• Garnett

• Anderson.

New Buildings Committee:

• Rinehart

• Lewis C. Williams

• Garnett

• Anderson.

The minutes of the previous meeting, which had been copied and mailed to the members, were
approved.

The President announced the enrollment for the session to date 2576, withdrawals 321,
net 2255.

Upon the recommendation of the President, the following Leaves of Absence, Promotions and
Elections were voted:

LEAVES OF ABSENCE:

Professor Harry Cross Dillard, Professor of Law, leave of absence, without salary, for the
period beginning March 19, 1942, and continuing in force "during the pleasure of the President
of the United States for the time being, and for the duration of the present emergency and six
months thereafter unless sooner terminated." He will be on duty with the School of Military
Government.

• Dr. Andrew D. Hart, Director of the Department of Student Health, leave of absence, without
  salary, from the time of his induction into the service for the duration of the war.

• Dr. Frank A. Geldard, Professor of Psychology, leave of absence, without salary, for the
  duration of the war, for the service with the Army.

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• Mr. Thomas Mayhurst Evans, Associate Professor of Civil Engineering, leave of absence,
  without salary, beginning April 1, 1942 for the duration of the war.

• Dr. Staige David Blackford, Associate Professor of Medicine, leave of absence, without
  salary, for the duration of the war, for service with the Evacuation Hospital No. 8.

• Dr. Everett Cato Drash, Associate Professor of Clinical Surgery and Gynecology, leave
  of absence, without salary, for the duration of the war, for service with the Evacuation
  Hospital No. 8.

• Dr. John O. McNeel, Assistant Director of the Department of Student Health, leave of
  absence, without salary, from the time of his induction into the service for the duration
  of the war.

• Dr. Marcus B. Mallett, Instructor in the Corcoran School of Philosophy, leave of absence,
  without salary, for the third term of the present session.

PROMOTIONS:

• Dr. Lawrence R. Quarles promoted from Assistant Professor of Electrical Engineering at
  $2800, to Associate Professor, at $3,750, effective with the session of 1942-43.

• Dr. James K. Scott, promoted from Assistant Professor of Pathology, at $2800, to Associate
  Professor, at $3,750, effective with the session of 1942-43.

• Dr. Walter Ansell Derrick, promoted from Instructor in Pathology at $2400 to Assistant
  Professor at $3400, effective July 1, 1942.

ELECTIONS.

• Dr. Frank W. Finger, elected Acting Assistant Professor of Psychology for the session
  of 1942-43, at a salary of $2800 for the session.

• Dr. George C. Ham, elected Research Associate in Internal Medicine, effective July 1, 1942,
  at a salary of $3500 per annum, $3,000 of which will be paid by the University and $500
  from funds of the Aviation Medicine Project, for the duration of the Project, his salary
  to revert to $3000 when the Project is completed.

EVACUATION HOSPITAL APPOINTMENTS.

The following appointments to the Evacuation Hospital No. 8 were made:

Dr. Staige Davis Blackford, Director.

Assistants in Medicine, without salary, and attached to the University of Virginia School
of Medicine and Hospital, for the purpose of assignment to Evacuation Hospital No. 8:

• Dr. Carlton J. Casey, Neurological Institute, N. Y. City.

• Dr. W. David Driscoll, Hunton Hall, Medical College of Virginia.

• Dr. J. Richard Morris, Jr., Locust Grove, Charlottesville, Va.

• Dr. Otis N. Shelton, Orange, Va.

• Dr. N. McKelden Smith, Johns Hopkins Hospital, Baltimore, Md.

• Dr. A. A. Den, Washington, D. C.

Assistants in Surgery, without salary, and attached to the University of Virginia School
of Medicine and Hospital, for the purpose of assignment to Evacuation Hospital No. 8:

• Dr. Richard P. Bell, Jr., Baltimore City Hospital, Baltimore, Md.

• Dr. S. W. Cascells, Norfolk, Va.

• Dr. John B. Haley, Charlottesville, Va.

• Dr. William R. Hill, Grace Hospital, Richmond, Va.

• Dr. Hubert B. Holsinger, Farmville, Va.

• Dr. Prentice Kinser, Danville, Va.

• Dr. Edmund C. Laird, 2002 Woodlawn Ave., Wilmington, Del.

• Dr. Donald F. Marshall, 6220 Rolfe Avenue, Norfolk, Va.

• Dr. Thomas B. Payne, Fredericksburg, Va.

• Dr. Aubrey Carter, Children's Hospital, Washington, D. C.

• Dr. Maurice LeBauer, Greensboro, N. C.

Assistant in Hospital Administration, without salary, and attached to the University
of Virginia School of Medicine and Hospital, for the purpose of assignment to Evacuation Hospital No. 8:

Mr. William G. Suhling, III, Lynchburg, Va.

Because of uncertainities in connection with the physical examination of the physicians
to be attached to the University of Virginia Medical School and Hospital Evacuation Unit. No. 8,
which will necessitate changes in personnel, the following was voted:

LOAN TO PROFESSOR ORLAND E. WHITE:

Request from Dr. Orland E. White for a loan in the sum of $5,000 secured by a first
lien on his residence in Charlottesville, carrying interest @5%, with agreement that
fire insurance policies in the sum of $5,000 by deposited with the University, was
granted subject to approval of Mr. Rinehart following his inspection of the property.

TAX-FREE ALCOHOL REPORTS: Adopted:

At a meeting of this Board held July 26, 1940, the following Resolution was unanimously adopted:
"Resolved, by the Rector and Visitors of the University of Virginia, that R. Gray Williams, Rector,
be and he is hereby authorized and directed to sign any and all applications for permits, reports, and
other papers in connection with the Alcohol Tax Unit, Internal Revenue Service, for an on behalf of the
Rector and Visitors of the University of Virginia."

Because of greater convenience in handling monthly reports of alcohol on hand in the
Hospital, it is desirable that these routine reports be signed by the Administrator of the Hospital
rather than by the Rector of the University, and it is therefore

CONTRACT PHYSICS LABORATORY AND U. S. AMERICA: Adopted:

BLANDY FARM RIGHT OF WAY: Adopted:

The President presented to the Board a copy of a Deed by which the University conveys a right
of way over a portion of the Blandy Farm to the Northern Virginia Power Company, for the construction
of an electric transmission and distribution line. He also stated that proper contracts for rural
line extension and for individual service line have already been executed by him on behalf of the
University. After due consideration, it was

SPECIAL PAYMENT TO W. ALLAN PERKINS, ATTORNEY FOR THE UNIVERSITY:

The President presented to the Board an itemized statement of work done by W. Allan Perkins
as attorney for the University during the calendar year 1941. Since it appears to the Board that
$500 is an unusually low fee to be charged by an Attorney for as much work as Mr. Perkins had done for
this Board, it was thereupon

INSURANCE FOR LOSS BAND INSTRUMENTS & UNIFORMS:

Mr. Perkins appeared before the Board and made a statement with reference to the loss of
uniforms and band instruments owned by the University, which occurred on the night of October 5, 1941,
when a bus owned by Safeway Trails, Inc., of Washington, D. C., in which members of the University Band
were returning from the Yale-Virginia football game in New Haven, was burned. He recalled the fact
that a meeting was held in the President's office on the evening of November 7, 1941, at which the
following members of the Board were present: Messrs. Garnett, Lewis Williams, Gray Williams, and
Corbitt, together with the President and Mr. Perkins. At that meeting the whole situation with
reference to the University's claim against the Bus Company for this loss was discussed in detail
over a period of two hours. At the conclusion of the meeting Mr. Perkins, as Attorney for the
University, was authorized to settle the University's claim at 50% of the total valuation placed upon
the instruments and uniforms. The total value of these articles owned by the University was $3496.40
of which 50% is $1748.20. Mr. Perkins further stated that on the evening of November 10th, he and Mr.
Battle had met all of the individual members of the Band and had had a lengthy discussion of the whole
situation. At this meeting they were authorized by the members of the Band to make a settlement at 75%
of the individual claims, the total of the individual claims amounting to $4616.68, that they at once
offered to make a settlement with the Companies at 75% of the total of the University's claim and the
individual claims and negotiations extending over several months were entered into on this basis, all
of which proved to be unsuccessful.

Within the last month an offer has been made by the Company to settle at 50% of all claims.
This has been submitted to the individual members of the Band and accepted. It is not thought that any
time or effort was wasted in negotiations for settlement at 75% and it is believed that had our offer
of settlement been made in the first instance on a 50% basis we would not have been able ultimately to
secure a settlement even at 50%.

Mr. Perkins then presented a form of receipt and release which has been agreed upon by him and
by Mr. Charles B. McInnis, of Washington, D. C., Attorney for Safeway Trails, Inc.

It was, thereupon,

And it is ordered that a copy of the release in the form submitted to this meeting
be filed as a part of the minutes of this meeting.

RE: EDWARD R. STETTINIUS:

President Newcomb advised the Board that Mr. E. R. Stettinius had been admitted to
the University Hospital for treatment, preventing his attendance upon this meeting of the Board,
whereupon on motion it was

INSTITUTE OF PUBLIC AFFAIRS:

The President discussed with the Board the desirability of holding the Institute of
Public Affairs this year, and stated his wishes to doing so provided the necessary finances could
be assured, that it would require about $9,000 to meet the expenses thereof, of which sum $5,000
had been granted by the Carnegie Foundation, and that he had hopes of being able to raise the
balance.

On motion, it was,

CONTRACTS WITH U. S. ARMY FOR THE USE OF BUILDINGS FOR SCHOOL OF MILITARY GOVERNMENT.

The President explained to the Rector and Visitors that he had offered certain space
in the Clark Memorial Law Building, Monroe Hall, the Alderman Library, Thornton Hall, and the
Naval R.O.T.C. Building, when completed, to the United States Army, for the purpose of housing
its newly organized school of Military Government.

After discussion, the following Resolution was unanimously adopted:

The meeting then adjourned.