University of Virginia Library

APPROVAL OF INTEGRATED SYSTEMS ACQUISITION

The following resolution was adopted:

WHEREAS, the University has identified a need to replace its core technology and business systems with a group of modern integrated software applications which will provide improved support to the core missions of the University - teaching, research, and public service; and

WHEREAS, the University has completed rigorous selection and negotiation efforts for a software vendor and for a consulting firm that will provide services to assist with implementation of the software at the University; and

WHEREAS, the University, with assistance from the consulting firms KPMG and the Gartner Group, has prepared a business case that includes a cost-benefit analysis indicating that the benefits to be derived from the implementation are sufficient to justify the required investment; and

WHEREAS, the University will develop a project plan that includes methodologies to monitor progress, identify and mitigate risk, and to develop and maintain quality within the project; and

WHEREAS, the cost of implementing the finance and human resource/payroll phases is approximately $44.7 million, and the anticipated cost for implementing the student information system (not yet fully developed by the software vendor) is $13.5 million;

RESOLVED that the Executive Vice President and Chief Financial Officer be authorized to initiate and complete the implementation of all phases of the Integrated Systems Project and to approve and execute contracts with software vendors and consulting firms necessary for the successful implementation of the software during these phases;

RESOLVED FURTHER that this action is contingent upon the University receiving required approval for initiation of the Integrated Systems Project from the Secretary of Technology for the Commonwealth of Virginia; and,

RESOLVED FURTHER that the Executive Vice President shall provide reports to the Finance Committee not less frequently than semi-annually describing progress on the project and compliance with the business plan.