University of Virginia Library

REGULATIONS.

(1) The Session-Hour.—All courses are measured in terms of the session-hour
as a unit. A session-hour is one hour a week throughout the session
of lecture or recitation, or two hours a week throughout the session of
laboratory work.

(2) Maximum and Minimum Number of Session-Hours.—Each College
student is required to undertake each session courses aggregating at least
fifteen session-hours (with the exception noted in paragraph (4) ). This
number may be increased in the following cases:

(I) Any first-year student may take eighteen session-hours, provided he
is credited with six session-hours of advanced standing.

(II) A student not in his first year in the College may take eighteen
session-hours, provided he (a) has passed in the preceding session courses
aggregating fifteen session-hours, or (b) is in his graduating year and needs
eighteen session-hours for his degree.

(III) A student not in his first year may take twenty-one session-hours
provided he passed in the preceding session courses aggregating eighteen
session-hours.

(IV) Any student whose term grade (or class grade, if the term grade
is not available) for the first or second term is at least 75 per cent. in each
of his courses, may take three additional session-hours for the ensuing term.

Exceptions to the above regulations will be allowed only by special permission
of the Committee on Rules and Courses.

Physical Training is not counted in the maximum and minimum requirements
detailed above.

(3) Grade.—The grade of a college student in any course either for a
term or for the session, is determined by his class standing and his examination
grade, combined in such proportion as the professor in charge of the
course in question may decide. Class standing in any course is determined
by the regularity of the student's attendance upon the lectures (and laboratory
or other similar exercises) of the course, and by the quality of his
work, as indicated by his recitation grades, written tests, laboratory work,
etc. For passing in any course in the college a grade of seventy-five per cent.
is required.

(4) Exclusion from Courses, Probation and Suspension.

(I) Exclusion from Courses:

A student who, after due admonition, is evidently making no real progress
in a course, may, at any time during the session, be excluded from the
course by the Dean upon the recommendation of the instructor concerned.

A student whose term grade in a course is less than 50 per cent., or who
discontinues the course without the permission of the Dean, or who is absent
without excuse from the term examination, will be automatically excluded

from the course, unless the instructor recommends on his term report to the
Registrar that the student be retained in the course.

Any student excluded from English A1, A2, or A3 in the first term,
must take up English A4 at the beginning of the second term, but this required
addition to the student's program of studies will not affect his total
number of session-hours as far as the application of these regulations is
concerned.

A student who by exclusion from one or more of his courses, is left at
the end of the first or second term with 15 or more session-hours, shall not
be allowed to take up additional work for the ensuing term. For the case
of students left with less than 15 session-hours see below.

(II) Probation:

(1) A student placed on 15-hour probation must pass on at least 6 session-hours
of his work, or else be suspended from the college.

(2) A student placed on 12-hour probation must pass on at least 6 session-hours
of his work and average at least 50 per cent. on the other 6 session-hours,
or else be suspended from the college. A student on 12-hour probation
who passes on all of his courses may take up 3 additional session-hours and
be absolved from probation.

(3) A student placed on 9-hour probation must pass on 6 session-hours
of his work, and receive a grade of at least 65 per cent. on the remaining 3
session-hours, or else be suspended from the college.

A student on 9-hour probation who passes on all of his courses may
take up 3 additional session-hours and be placed on 12-hour probation for
the term next ensuing.

(III) Suspension:

Suspension means enforced withdrawal from the college. If imposed
during the session it applies to the remainder of the regular session; if imposed
at the end of the session, it applies to the whole of the following session.
In no case does it apply to the Summer School. [But see also (10)
below.]

(IV) Probation and suspension are administered as follows:

(1) A student who by exclusion from a course or courses, is left at the
end of the first or second term with only 12 session-hours is put on 12-hour
probation for the term next ensuing, unless he has passed all his remaining
12 session-hours. In this case he may take up 3 additional session-hours
and escape probation.

(2) A student who by exclusion from a course or courses, is left at the
end of the first or second term with only 9 session-hours (1) will be put on
9-hour probation, unless he has passed all his remaining 9 session-hours, in
which case he may take up 3 additional session-hours and be put on 12-hour
probation, or (2) if he be other than a first year student, will be suspended
unless he has passed on at least 3 session-hours.

(3) Any student not in his first year, who by exclusion from a course
or courses, is left at any time during the session with only 6 session-hours,
will be suspended. Any first year student who by exclusion from a course
or courses, is left with only 6 session-hours will be suspended at the end
of the term unless he has passed on at least 3 session-hours. In this case he
will be required to take up 3 additional session-hours and be put on 9-hour
probation for the ensuing term.

(4) Any student who fails to attain a session grade of at least 75 per
cent. on at least 9 session-hours of his work will be put on 15-hour probation
for the first term of the subsequent session.

(5) No student on probation may receive leave of absence, except for
imperative cause, nor may such a student be a member of an athletic team,
glee club, or other student organization which publicly represents the University,
such as Topics, Virginia Reel, etc.

A student excused for more than one-half of his term examinations on
account of illness may not be a member of one of the above organizations
until he has passed his examinations.

No student may continue at the College if he misses all the examinations
of two consecutive terms on account of illness.

(5) Absence from Examinations will not be excused, except for sickness
on the day of examination, attested by a physician's certificate, or for other
cause which the Faculty by special order may approve. An unexcused absence
is counted as a total failure.

(6) Special Examinations.—A student whose absence from an examination
is excused, in accordance with (5) above, is entitled to a special examination
on a date during the regular session to be arranged between himself
and the professor in charge of the examination.

(7) Re-Examinations.—(I) A College student whose session grade in
any course falls below seventy-five per cent., but not below sixty-five per
cent., may, upon the written recommendation of the professor in charge, be
admitted to re-examination upon that course, or upon such portion of it as
the professor shall determine, during the registration week of the following
September. The fee for each re-examination is five dollars, and should be
paid to the Bursar on or before July fifteenth.

(II) The candidate for an academic degree who fails on only one term
of one of his courses during his final session of candidacy, is entitled to a
special re-examination on the work of that term before the Final Day. The
candidate who passes the re-examination, as an independent unit and not
averaged in with the grades of the other terms, will receive credit for the
work of the whole course in question. No fee is charged for such re-examination.

(8) Reports.—Reports are sent at the end of each term to the parent
or guardian of each College student. These reports indicate the number of
times the student has been absent from lectures, and give his term grade on

each course. The dean will be glad at any time to furnish to the proper person
a special report on any student's standing.

In addition to the above, a report on the standing of each first year
student in the College is sent to the student's parent or guardian early in
November.

(9) Conduct.—The laws of the University require from every student
decorous, sober, and upright conduct as long as he remains a member of the
University, whether he be within the precincts or not. Drunkenness, gambling,
and dissoluteness are strictly forbidden, and the President may dismiss
from the University for the residue of the current session every student
found guilty of them, or may administer such other discipline as seems best
under the circumstances.

In all cases of discipline, the law requires that the student must first be
informed of the objections to his conduct and afforded an opportunity of
explanation and defense.

The keeping of dogs by students within the University grounds is forbidden.

(10) Voluntary Withdrawal from the University requires the written
consent of the Dean of the University as well as the consent of the student's
parent or guardian, if he is a minor. But it should be noted that
no student on probation may withdraw except for imperative reasons; and
any student on probation who withdraws without permission will be suspended,
not only for the residue of the current session, but also for the whole
of the subsequent session.

Any student, not on probation, who withdraws from the University, shall
be on 15-hour probation for the first term of the next session, if he is passing
on less than 9 session-hours of his courses at the time of withdrawal.

(11) Enforced Withdrawal is inflicted for habitual delinquency in class,
habitual idleness, or any other fault which prevents the student from fulfilling
the purposes for which he should have come to the University. See
also (4).

(12) Change of Studies.—No change can be made in a student's program
of studies except with the approval of the Dean together with official
notification by the Registrar. Any student desiring to change his program
of studies must apply to the Dean who, if he approves the change, will give
the student a permit to be taken at once to the Registrar. The change becomes
valid only when the Registrar notifies the student and the Professors
concerned to this effect. No permit for change of courses will be issued
after the end of the first week of each term, except that first-year students
may make such changes within the first two weeks after the beginning of
lectures in September. Any student who drops a course without permission will
receive a failure in that course and may be subjected to further discipline by the
Academic Faculty; and no credit may be received for any portion of a course attended
before formal permission has been granted as outlined above.

(13) (a) Absence from Lectures may be excused by the professors, but
only for sickness or like providential cause. Any explanation of an absence
which a student has to offer must be made on the day of the first lecture attended
after the absence. Unexcused absence from lectures renders the
student liable to discipline by the Faculty.

It should be carefully noted that no student is "entitled" to be absent
at all. His presence is required at each class or laboratory exercise at which
he is due, unless his absence is excused for reasons outlined above or in the
next paragraph below. Even if the student is absent with excuse, he must
make up the work lost by such absence. No student who was, for any reason,
absent from more than fifty per cent. of the lectures of any one term,
can receive a grade on the work of that term.

(b) Absence from the University is permitted upon the written leave
of the dean, and should in every case be obtained in advance. But leaves
of absence for the purpose of accompanying the athletic teams or musical
clubs on excursions will not be granted, except to the officers and members
of these organizations. The laws relating to absence from the University
of members of the athletic teams are found on page 276 of the Catalogue.
The same regulations apply, mutatis mutandis, to members of other student
organizations.