University of Virginia Library

2. BEGINNING OF REORGANIZATION.

592. University Catalogue, session 1925-1926, page 313. The seven full
time members were:

             

John Shelton Patton	Librarian
Mary Louise Dinwiddie	Assistant Librarian
Olive Dickinson Clark	In Charge of Circulation
Lucy Trimble Clark	Assistant in Circulation
Ella Watson Johnson	Medical Librarian and Cataloguer
Agnes Atkinson McIlhany	Assistant in Periodical Section
Catherine Lipop Graves	Law Librarian

593. The figure 131,422 is taken from College and University Library
Statistics, published by the Princeton University Library in 1947. See
footnote 383.

A list of the thirteen separate collections is given in footnote
385. In the statement in the 1925-1926 University Catalogue, page
313, two collections, the Graduate House and Y.M.C.A., are omitted.

594. Alumni News, vol. 14, no. 6, February 1926, p. 138.

595. Alumni News, vol. 14, no. 3, November 1925, p. 55.

596. Visitors' Minutes, 27 April 1926.

597. Visitors' Minutes, 27 April 1927 and 2 November 1928.

598. Alumni News, vol. 14, no. 10, June-July 1926, p. 245; University
Catalogue, session 1926-1927, pp. 339-341. The Institute for Research in
the Social Sciences was established by a five year gift totalling $137,500
from the Laura Spelman Rockefeller Foundation. See also Visitors'
Minutes 5 November 1926.

599. See Section II, pages 15 and 16 of this history.

600. Among those who are known to have declined offers of the position
are Dr. Earl Gregg Swem, Librarian of the College of William and Mary,
and Dr. Henry Bartlett Van Hoesen, who was then Assistant Librarian at
Princeton and who shortly after became Librarian at Brown University.

601. A detailed account of the Nanking Incident of March 1927 is given
on pages 163-165 of the Americana Annual for 1928. Alice Tisdale
Hobart's Within the Walls of Nanking, 1928, tells the story from the
point of view of the foreign business community in Nanking. The story
from the missionary viewpoint is told in William Reginald Wheeler's
John E. Williams of Nanking. The story is briefly outlined in the
article in the Dictionary of American Biography on John Elias Williams,
the Vice President of the University of Nanking who was killed during
the looting of the University. In the manuscript collection in the Alderman
Library are contemporary personal accounts by Jeannie and Harry Clemons.

602. The information to Chairman Metcalf seems to have come from a circular
letter concerning Clemons which was signed by Herbert Putnam, Librarian
of Congress, William Warner Bishop, Librarian of the University of Michigan,
and Andrew Keogh, Librarian at Yale University.

603. The conference with President Alderman and Chairman Metcalf occurred
early in July 1927. The appointment was approved by the Board of Visitors
on 11 November 1927.

604. The course at Columbia was a special one in Library Administration,
open to a selected group of Librarians and conducted by Dr. Azariah Root,
Librarian of Oberlin College. Clemons's admission to the course was
arranged by Dr. Charles Clarence Williamson, Director of the Columbia School
of Library Service, as a result of the circular letter mentioned in footnote
602.

605. The academic record and library experience were as follows: student
at Wesleyan University 1897-1903 (B.A., 1902; M.A., 1905), graduate student,
Scribner Fellow, at Princeton University, 1903-1904 (M.A., 1905); Jacobus
Fellow of Princeton in residence at Oxford Unversity, 1906-1907; library
assistant at Wesleyan University 1902-1903; reference librarian, Princeton
University, 1908-1913; librarian, University of Nanking, 1914-1927.

606. He had been the official representative of the American Library Association
in charge of library war service, 1918-1919, for the American
Expeditionary Force in Siberia, and he had held appointment as special cataloguer
for the Chinese Section in the Library of Congress for several months
in 1922 while he was on a furlough from the University of Nanking. A
pamphlet of his letters, The A.L.A. in Siberia, was edited by Dr. Henry
Van Hoesen and published by the A.L.A. in 1919.

607. Annual Library Report, 1927, pp. 4,5.

608. The count was made in December 1927, and the total was announced at a
staff party — the first Christmas party.

609. A considerable portion of the McCabe gift received in 1922 was still
unpacked; the accumulation on the dome floor evidently dated back to the
return to the Rotunda after the 1895 fire, since in it were later found a
number of books from the original Jefferson library collection.

607A. Hubert Douglas Bennett was a college student in 1927. In 1950 he
was a lawyer and political leader in Pittsylvania County, Virginia.
Joseph Lee Vaughan was a graduate student in 1927. In 1950 he was
Director of the Institute of Textile Technology, Charlottesville, while
on leave as Professor of English, Department of Engineering, University
of Virginia.

608. The count was made in December 1927, and the total was announced
at a staff party — the first Christmas party.

609. A considerable portion of the McCabe gift received in 1922 was still
unpacked; the accumulation on the dome floor evidently dated back to
the return to the Rotunda after the 1895 fire, since in it were later
found a number of books from the original Jefferson library collection.

610. A Survey of Libraries in the United States... Chicago, American Library
Association, 1926. Four volumes. Attention was centered chiefly on volume
two.

611. Annual Library Report, 1930, p. 1.

612. The meeting was held 28 October 1930.

613. The volume of typed minutes of meetings of the Senate contains, at the
beginning, a statement of the organization of that representative body,
The location of that volume of minutes has varied, apparently for reasons
of convenience, being at times kept by the Registrar, by the University
Dean, or by the Secretary of the Senate.

614. Prof. William Harrison Faulkner was Secretary of the Senate in 1930.
His minutes of the October 28th meeting was as follows:-

"Present: President Alderman, Deans Lile, Metcalf, Flippin,
Newcomb, Manahan, Maphis, Assistant-Dean Ferguson, and Professors
Eager, Faulkner, Jordan, Lewis, Luck, Rodman, Royster,
Wilson(J.S.), and the Librarian of the University, Mr. Clemons.
President Alderman presided...

"On request of President Alderman, with enthusiastic approval of
the Senate, the Librarian of the University, Mr. Clemons, read to the
Senate an able, informing, and encouraging paper on the reorganization,
the work, and the plans for the future of the University Library.

"(It is the Secretary's opinion that this paper should be recorded
in the minutes of the Senate, and he hereby requests the transcriber
of these notes to obtain the copy from the Librarian if it is available.
This request was presented to the Librarian, who stated that
the paper was not in an available form for this purpose, since he
spoke from notes only.)

"After the applause following Mr. Clemons's paper, the Senate, on
motion duly made and seconded, adjourned."

615. Examples of such attempts were those made by Professors Balz for
Philosophy, Fraser for Archaeology, Hill, Mellor, and Wood for Philology,
Hyde for Economics, and Uhl for Public Administration.

616. The purposes and personnel of the various subcommittees were as
follows:-

1931. On Specifications for New Building: Dean Metcalf, Chairman,
President Newcomb, Professors Jordan and Rodman, Librarian Clemons.

1931. On Preparations for Moving: Dean Metcalf, Chairman, Professors
Berglund, Dobie, House, Sparrow, Webb, Librarian Clemons.

1938. On Transfer of Department and School Libraries and Special
Collections to New Building: Dean Rodman, Chairman, Dean Metcalf,
Librarian Clemons.

1938. On Allotment of Faculty Studies, Seminar Rooms, and Stack
Carrels: Professor House, Chairman, Deans Jordan and Metcalf,
Professor Webb, Librarian Clemons.

1938. On Selection of Books for Browsing Room: Librarian Clemons,
Chairman, Dean Metcalf, Professor House.

1944. On Extension of Alderman Library Building: Professor House,
Chairman, Deans Lewis and Wilson, Professor Webb, Librarian Clemons.

617. Report on the 1942 survey by Chairman Webb, Chairman Emeritus Metcalf,
and Librarian Clemons was made at a Faculty Library Committee meeting on
13 December 1944.

618. Faculty Library Committee Minutes, 11 December 1939.

619. Faculty Library Committee Minutes, 1 and 18 April 1940. The resolutions
adopted at the second meeting were approved by the whole committee,
as indicated in the minutes of 13 December 1944.