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Board of Visitors minutes
June 8, 2007

 
RESOLUTIONS ADOPTED BY THE BOARD OF VISITORS JUNE 8, 2007
 
SUBJECT TO THE APPROVAL OF THE BOARD OF VISITORS June 8, 2007
 
Approval of the Minutes of the April 13, 2007 Meeting of the Board of Visitors
 
Election of the Vice Rector
 
Election of the Executive Committee
 
RESOLUTION ELECTING THE EXECUTIVE COMMITTEE
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Extension of the Special Committees
 
RESOLUTION EXTENDING THE SPECIAL COMMITTEE ON DIVERSITY
 
RESOLUTION EXTENDING THE SPECIAL COMMITTEE ON PLANNING
 
RESOLUTION EXTENDING THE SPECIAL COMMITTEE ON FOUNDATIONS
 
RESOLUTION EXTENDING THE SUBCOMMITTEE ON LEGISLATIVE AND EXECUTIVE AFFAIRS
 
Appointment of Standing Committees
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Setting of the Annual Meeting for 2008
 
RESOLUTION SETTING THE ANNUAL MEETING FOR 2008
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Additions to the Agenda
 
RESOLUTION FOR ADDITIONS TO THE AGENDA
 
The Tragedy at Virginia Tech
 
NCAA Orientation
 
Introduction of Coaches
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President Report
 
Security Efforts
 
Personnel Changes
 
The Batten School
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Gifts and Grants Report
 
RESOLUTION ACCEPTING THE GIFTS AND GRANTS REPORT
 
Mr. and Mrs. Schwartz on the "Role of Parents at the University
 
Policy Discussion and Executive Session
 
Executive Session - continued
 
Committee Business
 
Final Session
 
APPROVAL TO REQUEST A PERMANENT EASEMENT FOR THE UNIVERSITY OF VIRGINIA FROM THE CITY OF CHARLOTTESVILLE
 
APPROVAL OF PROPERTY ACQUISITIONS
 
APPROVAL OF ESTABLISHMENT OF THE MEDICAL CENTER QUASI-ENDOWMENT FOR THE BENEFIT OF THE SCHOOL OF MEDICINE
 
APPROVAL OF THE AUDIT SCHEDULE
 
APPROVAL OF THE COMPLIANCE SCHEDULE
 
APPROVAL OF THE SUMMARY OF AUDIT FINDINGS
 
APPROVAL OF PROJECT SCOPE AND BUDGET MODIFICATIONS
 
APPROVAL OF THE 2007-2008 OPERATING BUDGET AND ANNUAL RENOVATION AND INFRASTRUCTURE PLAN FOR THE ACADEMIC DIVISION
 
APPROVAL OF THE 2007-2008 OPERATING BUDGET FOR THE UNIVERSITY OF VIRGINIA'S COLLEGE AT WISE
 
APPROVAL OF THE 2007-2008 OPERATING AND CAPITAL BUDGETS AND ANNUAL RENOVATION AND INFRASTRUCTURE PLAN FOR THE UNIVERSITY OF VIRGINIA MEDICAL CENTER
 
APPROVAL OF PRATT FUND DISTRIBUTION FOR 2007-2008
 
APPROVAL OF PROJECT SCOPE, BUDGET MODIFICATIONS, AND ADDITIONAL USE OF DEBT
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APPROVAL OF INTENT TO ISSUE TAX-EXEMPT DEBT
 
MEDICAL CENTER
 
MEDICAL CENTER
 
APPROVAL OF STUDENT SYSTEM REVISED BUDGET
 
APPROVAL OF REVISIONS TO THE INVESTMENT POLICY STATEMENT
 
APPOINTMENTS TO THE BOARD OF THE UNIVERSITY OF VIRGINIA'S COLLEGE AT WISE
 
BUDGET/SCOPE ADJUSTMENTS TO THE DINING AND RESIDENCE HALL PROJECTS AT THE COLLEGE AT WISE
 
MODIFICATION OF PRIOR APPROVAL TO ENTER INTO A JOINT VENTURE FOR A LONG TERM ACUTE CARE HOSPITAL
 
RESOLUTION AUTHORIZING THE EXECUTIVE VICE PRESIDENT AND CHIEF OPERATING OFFICER TO ACCEPT REAL PROPERTY TO FULFILL GIFT AGREEMENTS
 
INVITING FACULTY PARTICIPATION IN THREE BOARD COMMITTEES
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FACULTY PERSONNEL ACTIONS
 
ELECTIONS
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ACTIONS RELATING TO CHAIRHOLDERS
 
(a) Election of Chairholder
 
(b) Change in the Election of Dr. David S. Geldmacher
 
(c) Promotion of Chairholders
 
(d) Change of Title of Chairholder
 
(e) Special Salary Action of Chairholder
 
(f) Resignation of Chairholders
 
PROMOTIONS
 
SPECIAL SALARY ACTIONS
 
RESIGNATIONS
 
RETIREMENT
 
APPOINTMENTS
 
RE-APPOINTMENTS
 
ELECTION OF DR. ARTHUR GARSON, JR., AS EXECUTIVE VICE PRESIDENT AND PROVOST
 
ELECTION OF DR. SHARON L. HOSTLER AS INTERIM VICE PRESIDENT AND DEAN OF THE SCHOOL OF MEDICINE
 
ELECTION OF PROFESSOR EMERITUS
 
DEATH
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THE UNIVERSITY OF VIRGINIA'S COLLEGE AT WISE
 
RESIGNATION
 
APPOINTMENT
 
Assignments to the Standing Committees
 
ESTABLISHMENT OF THE JAQUELIN T. ROBERTSON VISITING PROFESSORSHIP IN ARCHITECTURE
 
Report on the Naming of the Jay Y. Gillenwater Simulator Training Center
 
ADDENDUM TO THE OFFICIAL MINUTES OF THE MEETING OF THE BOARD OF VISITORS OF THE UNIVERSITY OF VIRGINIA Meeting Date: June 8, 2007
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RESOLUTIONS NOT REQUIRING ACTION BY THE FULL BOARD
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BUILDINGS AND GROUNDS COMMITTEE, MAY 8, 2007
 
APPROVAL OF ARCHITECT SELECTION FOR THE LEE STREET ENTRY AND CONNECTIVE ELEMENTS
 
APPROVAL OF CONCEPT, SITE, AND DESIGN GUIDELINES FOR THE LEE STREET ENTRY AND CONNECTIVE ELEMENTS
 
APPROVAL OF SCHEMATIC DESIGN FOR HOSPITAL BED EXPANSION
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MEDICAL CENTER OPERATING BOARD, MAY 7, 2007
 
ENDORSEMENT OF SCHEMATIC DESIGN FOR HOSPITAL BED EXPANSION
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CREDENTIALING AND RECREDENTIALING ACTIONS
 
NEW APPOINTMENTS TO THE CLINICAL STAFF
 
REAPPOINTMENTS TO THE CLINICAL STAFF
 
STATUS CHANGES TO CLINICAL STAFF
 
RESIGNATIONS FROM THE CLINICAL STAFF
 
PRIVILEGES FOR NEW ALLIED HEALTH PROFESSIONALS
 
RENEWAL OF PRIVILEGES FOR ALLIED HEALTH PROFESSIONALS
 
STATUS CHANGES FOR ALLIED HEALTH PROFESSIONALS
 
RESIGNATIONS OF ALLIED HEALTH PROFESSIONALS
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ATTACHMENT A
 
NCAA Philosophy of Institutional Control
 
Four Pillars of Institutional Control
 
Definition of Representative of Athletics Interests (Booster)
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Rules for Boosters Regarding Prospective Student-Athletes
 
A Booster May NOT:
 
A Booster May:
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Rules for Boosters Regarding Enrolled Student-Athletes
 
A Booster May NOT:
 
A Booster May:
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Rules for Boosters Regarding Former Student-Athletes
 
A Booster May NOT:
 
A Booster May:
 
Contact Information
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ATTACHMENT B (POLICY ON QUALIFIED DEFINED CONTRIBUTION RETIREMENT PROGRAM)
 
University of Virginia Policy on Qualified Defined Contribution Retirement Program ("Retirement Program Policy")
 
I. Purpose
 
II. Program Goals
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III. Program Provisions
 
Key Information
 
Policy Provisions
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IV. Authority and Responsibility
 
The Finance Committee or its Appointees will:
 
The Retirement Administrative Committee will:
 
The Program Administrator will generally be responsible for:
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ATTACHMENT C (STANDING COMMITTEE LIST)
 
COMMITTEES OF THE BOARD OF VISITORS UNIVERSITY OF VIRGINIA July 1, 2007

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ATTACHMENT A

(NCAA RULES)

1

COMPLIANCE OFFICE
UNIVERSITY OF VIRGINIA
P.O. Box 400830
Charlottesville, VA 22904-4830
Phone: (434) 982-5018 Fax: (434) 982-5213

_____________________________________________________________

June 8, 2007

NCAA Philosophy of Institutional Control

The control and responsibility for the conduct of intercollegiate athletics shall be exercised by the institution itself and by the conference(s), if any, of which it is a member. Administrative control or faculty control, or a combination of the two, shall constitute institutional control.

Four Pillars of Institutional Control

  • 1. Compliance Systems
  • 2. Monitoring/Enforcement
  • 3. Commitment to Compliance
  • 4. Rules Education

Definition of Representative of Athletics Interests (Booster)

NCAA legislation defines a booster as an individual who is known (or who should have been known) by a member of the institutions executive or athletics administration to:

  • (a) Have participated in or to be a member of an agency or organization promoting the institution's intercollegiate athletics program;

  • (b) Have made financial contributions to the athletics department or to an athletics booster organization of that institution;

  • (c) Assist in the recruitment of prospects

  • (d) Be assisting or to have assisted in providing benefits to enrolled student-athletes or their families or;

  • (e) Have been involved otherwise in promoting the institution's athletics program.

Once an individual is identified as such a booster, the person retains that identity indefinitely.

2

Rules for Boosters Regarding Prospective Student-Athletes

A Booster May NOT:

  • Contact a prospect or his/her relatives, by telephone, mail, email (includes hat roomsor nstant messaging, or fax, along with any face-to-face contact, for the purpose of recruiting.
  • Provide a prospect (no current student-athletes) or his/her relatives and friends with any benefits (e.g., clothing, special discounts, lodging, meals, transportation, tickets, loans of money).
  • Make contact with a prospect or his/her relatives when the prospect is on campus for an official or unofficial visit.
  • Contact a prospect to congratulate him/her on signing a National Letter of Intent to attend UVA.
  • Provide transportation or arrange payment for transportation for a prospect or his/her relatives or friends to visit campus.
  • Earmark funds for specific prospects to attend a UVA summer camp. You may donate the funds to the high school, and the school and the students will decide which camps they attend.
  • Employ or arrange for employment of a prospect before the completion of his/her senior year in high school or official withdrawal/graduation from junior college or prep school. Also, you may only do so if the compensation is for work actually performed and at a rate commensurate with experience and the going rate.

A Booster May:

  • Continue contact with a prospect as long as the booster has an established relationship prior to the student being a prospect and as long as there is not effort to recruit the prospect.
  • Forward information about prospects to the appropriate coaching staff member.
  • Speak to a prospect on the telephone ONLY if the prospect initiates the call. The call cannot be arranged or initiated by UVA coaching staff members, and you are not allowed to have a recruiting conversation. You must refer all questions regarding the athletics program to the coaching staff.

Rules for Boosters Regarding Enrolled Student-Athletes

A Booster May NOT:

  • Pay for/ arrange for payment of room, board, or any type of transportation AT ANY TIME for currently enrolled student- athletes, their relatives or friends.
    • 3

  • Provide student-athletes or their relatives or friends with any extra benefit (a benefit that would be unavailable to the general student population).
  • Provide student-athletes with any special discounts, payment arrangements, credits on purchases, or services.
  • Provide awards or gifts to student-athletes for any reason. This also prohibits honorariums for speaking engagements.
  • Entertain student-athletes or their family or friends. The only exception is the provision of an occasional meal for a student- athlete at the booster home. You must first notify the coach and receive prior approval from the Compliance Office.

A Booster May:

  • Employ/ arrange for the employment of student-athletes during the academic year and summer if and only if:
    • The compensation must not place any value on the student- athlete publicity, reputation, fame or personal following due to his/her athletic ability;
    • Compensation is only for work actually performed; and
    • Compensation is at a rate commensurate with the going rate for similar services in that locale.
    • Please remind the student-athlete to contact the Compliance Office before starting employment.

Rules for Boosters Regarding Former Student-Athletes

A Booster May NOT:

  • Provide a benefit of more than nominal value.

A Booster May:

  • Provide a benefit of nominal value (e.g., meal, ride, overnight lodging) on an occasional basis, provided the institution is not engaged in recruiting any relative of the former student- athlete.
  • Employ or arrange for employment of a former student-athlete.

Contact Information

Steve Flippen
Assistant Athletics Director for Compliance
434-982-5018
athleticscompliance@virginia.edu

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