University of Virginia Library

EXTENSION OF TIME AND WAIVER OF LIQUIDATING DAMAGES IN CONNECTION WITH CONTRACT NO.
1-GENERAL CONTRACT (OMITTING HEATING AND ELEVATOR WORK) ON NEURO-PSYCHIATRIC ADDITION
UNIVERSITY OF VIRGINIA HOSPITAL, P.W.A. PROJECT NO. Va-1101-F:

Upon application of John C. Senter, contractor for the foregoing work, the
following resolution was adopted:

WHEREAS, The Federal Emergency Administration of Public Works requires that all
extensions of time in connection with all contracts on P.W.A. Project No. Va. 1101-F
(Hsopital Addition) be authorized by this body; and

WHEREAS, the brick had to be burned special to meet the specifications requiring
that the brick match the brick of another hospital building in color and texture; and

WHEREAS, the two kilns which were being burnt when the order was given, and
from which it was expected sufficient face brick to meet the specification requirements
could be selected, did not provide brick to meet the specifications; and

WHEREAS, it was then found necessary to make and burn another kiln of brick,
which delayed the starting of brick work fifteen (15) calendar days; and

WHEREAS, fifteen (15) days is a fair and reasonable time to allow for this
cause; and

WHEREAS, due to non-delivery of acceptable brick, the brickwork had to be
done in the winter months; and

WHEREAS, there were an abnormal number of wet days during January and February,
1939, which delayed the brickwork fifteen (15) calendar days; and

WHEREAS, the roughing in of the plumbing work could not be started until the
two story addition over the hospital preventorium was made watertight, as it had to
extend through the roof of the old building; and

WHEREAS, when this work was started there was a lack of skilled mechanics which
prevented its being rushed to completion and this caused a delay of fifteen (15) calendar
days; and

WHEREAS, fifteen (15) calendar days is a fair and reasonable time to allow for
this difficulty; and

WHEREAS, the extra time involved in the aforesaid contract amounts to fifteen
(15), fifteen (15) and fifteen (15) calendar days respectively did not run concurrently
but occurred at different times and therefore are separate and distinct items; and

WHEREAS, the contractor has requested an extension of time in an amount
totalling forty-five (45) calendar days; and

WHEREAS, it is our contractual obligation to grant extensions of time and waive
liquidated damages where extra work is required under the contract and where said extra
work warrants extra time in the completion date to permit its execution; and

WHEREAS, the University of Virginia will suffer no loss of revenue from the
project by granting an extension of time and therefore coulo not collect liquidated
damages; and

WHEREAS, the substantiating data required by P.W.A. is attached herewith;

BE IT RESOLVED, that the Rector and Visitors of the University of Virginia
approve the extension of time and waiver of liquidated damages in connection with
Contract No. 1, General Contract, (omitting Heating and Elevator Work), with John C.
Senter, from August 1st, 1939 to and including September 15th, 1939.