University of Virginia Library

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FOREWORD

The following Policy Statement, approved by the Board of Visitors on _____________ has been prepared for the use and guidance of persons who are concerned with the solicitation and acceptance of gifts from private sources. This statement is in part a codification of previous understandings. Any earlier regulations in conflict with this Policy Statement have been rescinded and any exceptions or variations can be made only with the approval of the President (or) the Board of Visitors. and

For the purposes of this Policy Statement the term "gifts" refers exclusively to private gifts (even though such gifts are often termed "grants" by corporations and foundations). These gifts are outright contributions received from private sources in which no goods or services are expected, implied or forthcoming for the donor and in which no proprietary interests are to be retained by the donor.

The Office of University Development is responsible for maintaining and increasing strong private financial support for the University. It is staffed to advise and assist schools, departments, or University-related foundations in order to improve their success in securing greater private support through utilization of its services. The Vice President for Development and his staff are also available to consult with prospective donors or their representatives concerning gifts or bequests.

The Development Office is the general clearing house for all fund-raising activities throughout the University. It shall function as adviser to the President on matters relating to the solicitation and acceptance of private funds, and shall provide the President with information concerning prospects for major gifts from private sources. Since many alumni and friends, corporations and foundations, and other private charitable organizations have special relationships with the University, the Development Office has the responsibility of coordinating fund-raising efforts which involve these sources of support.

In addition, the Development Office is charged with the responsibility of reporting regularly to the Board of Visitors the total gifts and bequests from private sources made to the University either directly or through one of the University-related foundations.

Particular attention should be given to the opening statement of policy with regard to the coordination of fund-raising solicitations and the procedures for the receipt and acknowledgement of gifts to the University and to University-related foundations.