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University of Virginia Library

Board of Visitors minutes
October 1, 2004

RESOLUTIONS ADOPTED BY THE BOARD OF VISITORS OCTOBER 1-2, 2004

TENTATIVE MINUTES SUBJECT TO THE APPROVAL OF THE BOARD OF VISITORS October 1-2, 2004

APPROVAL OF THE MINUTES OF THE JUNE AND JULY MEETINGS OF THE BOARD

DEATH OF PRESIDENT HEREFORD

APPROVAL TO CONSIDER ADDENDA TO THE AGENDA

ATLANTIC COAST CONFERENCE CERTIFICATION

NCAA COMPLIANCE TRAINING

SUMMER ORIENTATION

PRESIDENT’S REPORT

GIFTS AND GRANTS REPORT

PROFESSORSHIPS AND NAMINGS

ESTABLISHMENT OF THE VINCENT AND ELEANOR SHEA PROFESSORSHIP IN ARCHITECTURE

ESTABLISHMENT OF THE CHARLES E. HORTON PROFESSORSHIP IN INTERNATIONAL PLASTIC SURGERY

NAMING OF THE CHARLES L. BROWN DEPARTMENT OF ELECTRICAL AND COMPUTER ENGINEERING

NAMING OF THE CHARLES L. BROWN SCIENCE AND ENGINEERING LIBRARY

THE ERIC GOODWIN PASSAGE

THE UNIVERSITY OF VIRGINIA CHILDREN’S HOSPITAL

COMMITTEE REPORTS

WTJU ANNUAL REPORT

APPROVAL OF WTJU’S 2003-04 ANNUAL REPORT

EXECUTIVE SESSION

POLICY DISCUSSION

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APPROVAL OF POLICY FOR INVOLVEMENT OF THE BOARD OF VISITORS IN THE CAPITAL PLANNING PROCESS

POLICY FOR INVOLVEMENT OF THE BOARD OF VISITORS IN THE CAPITAL PLANNING PROCESS

PROCEDURE FOR INVOLVEMENT BY THE BUILDINGS AND GROUNDS COMMITTEE IN DESIGN REVIEW OF CAPITAL PROJECTS

PROCEDURE FOR THE SELECTION OF ARCHITECTS AND ENGINEERS

CONFLICT OF INTEREST TRAINING

APPROVAL OF TUITION RATES FOR 2005 JANUARY TERM (from the Finance Committee)

APPROVAL OF THE TRANSFER OF REAL PROPERTY FROM THE UNIVERSITY OF VIRGINIA FOUNDATION TO THE UNIVERSITY OF VIRGINIA RECTOR AND VISITORS IN SUPPORT OF THE NORTH GROUNDS CONNECTOR (from the Finance Committee)

APPROVAL OF THE BOARD OF VISITORS REPRESENTATIVES TO THE GOVERNING BOARDS OF UNIVERSITY-RELATED FOUNDATIONS (from the External Affairs Committee)

APPROVAL OF THE 2005 AMENDMENTS TO THE 2004-2006 BIENNIAL BUDGET FOR THE ACADEMIC DIVISION, THE MEDICAL CENTER, AND THE UNIVERSITY OF VIRGINIA’S COLLEGE AT WISE (from the Finance Committee)

APPROVAL OF THE FIRST-YEAR STUDENT RESIDENT REQUIREMENT AT THE UNIVERSITY OF VIRGINIA’S COLLEGE AT WISE (from the Committee on The University of Virginia’s College at Wise)

APPROVAL OF A PERMANENT EASEMENT FOR THE UNIVERSITY OF VIRGINIA ON 11TH STREET S.W., IN THE CITY OF CHARLOTTESVILLE (from the Buildings and Grounds Committee)

APPROVAL OF A PERMANENT EASEMENT FOR THE UNIVERSITY OF VIRGINIA ACROSS PROPERTY OWNED BY THE UNIVERSITY OF VIRGINIA FOUNDATION (from the Buildings and Grounds Committee)

APPROVAL OF BUDGET INCREASE FOR THE WISE RESIDENCE HALL AT THE UNIVERSITY OF VIRGINIA’S COLLEGE AT WISE (from the Buildings and Grounds Committee)

APPROVAL OF THE AUDIT CHARTER (from the Audit and Compliance Committee)

APPROVAL OF THE CODE OF ETHICS (from the Audit and Compliance Committee)

COMMEMORATION OF THE 5OTH ANNIVERSARY OF CLINCH VALLEY COLLEGE, NOW THE UNIVERSITY OF VIRGINIA’S COLLEGE AT WISE (from the Committee on The University of Virginia’s College at Wise)

MEMORIAL RESOLUTION ON FRANK LOUCKS HEREFORD, JR.

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REPORT ON ACTIONS OF THE EXECUTIVE COMMITTEE

AUGUST 30, 2004 – TELEPHONE POLL

• ASSIGNMENT OF THE UPPER APARTMENT IN PAVILION VIII

SEPTEMBER 10, 2004

• 2004-2005 SALARY FOR PRESIDENT JOHN T. CASTEEN, III

DELEGATION OF AUTHORITY ON THE JOB DESCRIPTION OF THE ARCHITECT FOR THE UNIVERSITY (from the Buildings and Grounds Committee)

APPROVAL OF POLICY FOR INVOLVEMENT OF THE BOARD OF VISITORS IN THE CAPITAL PLANNING PROCESS

RESOLUTIONS ON MATTERS CONSIDERED IN EXECUTIVE SESSION

APPROVAL OF SUMMARY OF AUDIT FINDINGS

RESOLUTION TO RETURN A GIFT FROM THE OSKAR SCHINDLER HUMANITIES FOUNDATION TO THE COLLEGE AT WISE

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FACULTY PERSONNEL ACTIONS

CHANGE IN THE TITLE OF THE ELECTION OF MS. LAKSHMI SREEDHARAN NAIR

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ACTIONS RELATING TO CHAIRHOLDERS

(a) Election of Chairholders

(b) Changes of Title of Chairholders

(c) Special Salary Action of Chairholders

CHANGE IN THE PROMOTION OF DR. PAMELA A. ROSS

CHANGE IN THE TITLE OF THE PROMOTION OF MR. DANIEL T. WILLINGHAM

SPECIAL SALARY ACTIONS

CHANGE IN THE TITLE OF THE SALARY ACTION FOR DR. DANIEL F. MCCARTER

CHANGE IN THE SALARY ACTION OF MR. AARON L. MILLS

RE-APPOINTMENTS

CHANGE IN THE DATE OF THE RE-APPOINTMENT OF MR. PAUL E. NORRIS, JR.

ELECTION OF PROFESSOR EMERITUS

APPROVAL OF REPORTING RELATIONSHIPS AND SUPERVISORY STRUCTURE FOR DUAL EMPLOYMENT SITUATION

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THE UNIVERSITY OF VIRGINIA’S COLLEGE AT WISE

SPECIAL SALARY ACTIONS

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RESOLUTIONS NOT REQUIRING ACTION BY THE FULL BOARD

MEETING OF THE MEDICAL CENTER OPERATING BOARD, SEPTEMBER 2, 2004

MEETING OF THE BUILDINGS AND GROUNDS COMMITTEE ON OCTOBER 1, 2004

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ACTIONS TAKEN BY THE EXECUTIVE COMMITTEE ON AUGUST 30 AND SEPTEMBER 10 ARE REPORTED ABOVE.

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ADDENDUM TO THE OFFICIAL MINUTES OF THE MEETING OF THE BOARD OF VISITORS OF THE UNIVERSITY OF VIRGINIA

CERTIFICATION OF EXECUTIVE MEETING

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RESOLUTIONS FROM THE MEETING OF THE MEDICAL CENTER OPERATING BOARD September 2, 2004

CREDENTIALING AND RECREDENTIALING ACTIONS September 2, 2004

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CREDENTIALING AND RECREDENTIALING ACTIONS

1. NEW APPOINTMENTS TO THE CLINICAL STAFF

2. REAPPOINTMENTS TO THE CLINICAL STAFF

3. SECONDARY REAPPOINTMENTS TO THE CLINICAL STAFF

4. STATUS CHANGES TO CLINICAL STAFF

5. RESIGNATIONS FROM THE CLINICAL STAFF

6. PRIVILEGES FOR NEW ALLIED HEALTH PROFESSIONALS

7. RENEWAL OF PRIVILEGES FOR ALLIED HEALTH PROFESSIONALS

8. STATUS CHANGES FOR ALLIED HEALTH PROFESSIONALS

9. RESIGNATIONS OF ALLIED HEALTH PROFESSIONALS

NON-RENEWAL OF CLINICAL PRIVILEGES

ENDORSEMENT REGARDING NAMING OF UNIVERSITY OF VIRGINIA CHILDREN'S HOSPITAL

APPROVAL OF BUSINESS OPPORTUNITY

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RESOLUTIONS FROM THE MEETING OF THE BUILDINGS AND GROUNDS COMMITTEE OCTOBER 1, 2004

APPROVAL OF ARCHITECT SELECTION FOR THE CLINICAL CANCER CENTER

APPROVAL OF HEALTH SYSTEM AREA PLAN

APPROVAL OF CONCEPT, SITE, AND DESIGN GUIDELINES FOR THE CLINICAL CANCER CENTER

APPROVAL OF CONCEPT, SITE, AND DESIGN GUIDELINES FOR THE SPORTS MEDICINE FACILITY

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RESOLUTIONS FROM THE MEETING OF THE AUDIT AND COMPLIANCE COMMITTEE OCTOBER 1, 2004

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University of Virginia AUDIT CHARTER

Organizational Responsibilities

Authorities and Limitations

Systems Planning and Development

Security Investigations

Coordination With External Auditing Agencies

Distribution of Reports

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University of Virginia Code of Ethics & Statement of Values

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APPROVAL OF REPORTING RELATIONSHIPS AND SUPERVISORY
STRUCTURE FOR DUAL EMPLOYMENT SITUATION

The following resolution was adopted:

WHEREAS, the Virginia Conflict of Interest Act permits the dual employment of immediate family members by public institutions of higher education that would otherwise be prohibited by the Act, subject to the following conditions:

(i) the officer or employee and the immediate family member are engaged in teaching, research, or administrative support positions at the educational institution, (ii) the governing board of the educational institution finds that it is in the best interest of the institution and the Commonwealth for such dual employment to exist, and (iii) after such finding, the board establishes and oversees the implementation of reporting relationships and a supervisory structure to ensure that the officer or employee, or the immediate family member, does not supervise, evaluate or otherwise participate in personnel decisions regarding the other; and

WHEREAS, John A. Jane, Sr., M.D., Ph.D., and John A. Jane, Jr., M.D., are father and son, and are both employees in the School of Medicine (Dr. John A. Jane, Sr., as Chair of Neurological Surgery and Dr. John A. Jane, Jr., as Assistant Professor of Neurological Surgery); and

WHEREAS, Dr. John A. Jane, Jr., is an employee in the Neurological Surgery Department, School of Medicine, of which Dr. John A. Jane, Sr., is the Chair;

RESOLVED that the Board of Visitors finds it in the best interest of the University of Virginia and the Commonwealth to employ Dr. John A. Jane, Sr., and Dr. John A. Jane, Jr., in their respective positions in the School of Medicine; and

RESOLVED FURTHER that the reporting relationship and supervisory structure shall be as follows: (a) in Dr. John A. Jane, Jr.’s, capacity as an employee in the Neurological Surgery Department, School of Medicine, he

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reports directly to and is supervised by Dr. Neal F. Kassell, Professor and Co-Chair of Neurological Surgery, not to the Chair of the Neurological Surgery Department, School of Medicine; and (b) regarding Dr.John A. Jane, Sr.’s, position as Chair of the Neurological Surgery Department, School of Medicine, there is no reporting or supervisory relationship between r. John A. Jane, Jr., and Dr. John A. Jane, Sr.