University of Virginia Library

REGULATIONS.

REGISTRATION.

Registration of New Students.—Applicants seeking admission to
the university for the first time must present themselves to the dean
of the university at his office in the Administration Building at
some time during the first three days of the session. Each candidate
for admission must be at least sixteen years of age. In each
instance a certificate of good moral character must be presented,
signed by the proper official of the institution attended during the
previous session, or by some person of known standing. Each candidate
who satisfies these requirements, and also those for admission
by diploma, certificate, or examination previously stated, will
be directed to the dean of the department which he purposes to enter.

The dean in question will, upon being satisfied that the candidate
is fitted to enter upon the work of the department, issue to
him a card containing the names of the courses which the candidate
proposes to pursue during the session: this card must be presented
in turn to each professor concerned, who will, on satisfying himself
that the applicant is prepared to pursue the course in question with
profit, sign the card and enter the applicant's name upon the roll of
the class. The card must then be returned to the dean of the university,
who will endorse upon it the amount of fees to be paid to
the bursar. On payment of these fees the registration (for the
session) of the applicant as a student of the university will be completed.

Registration of Matriculated Students.—Students who have already
been matriculated as members of the university are required
to present themselves directly to the deans of their respective departments
upon one of the first three days of the session, and to
conform, as regards their registration in their respective classes
and the payment of fees, to the requirements stated in the preceding
paragraph.

Registration after the Christmas Recess.—On the first week-day
after the Christmas Recess every student is required to register
with the dean of his department between the hours of nine a. m.
and two p. m. Any student failing to register thus, will have his
name dropped from the rolls of his classes until further order from
the dean, but such student may be registered by the dean and restored
to his position in his classes on payment to the bursar of the
delayed registration fee of $3.00.

In case the delay in the student's return is due to illness, or to
other like providential cause, the dean is authorized to remit the
fee and excuse the absence; in every other case the absences due
to delayed return shall be recorded as unexcused absences; shall
be so reported to the parent or guardian of the student; and shall
be given serious adverse weight in considering the fitness of the
student for graduation.

Delayed Registration.—Students are not permitted to delay their
registration through carelessness or for inadequate reasons. Any
student, new or old, who fails to present himself for registration
during the first three days of the session and between the hours
of nine a. m. and two p. m. on the first week-day after the Christmas
Recess will (except in the case of an applicant admitted to
special examinations, as provided in a previous paragraph) be admitted
to registration only upon the consent of the president, and
will be charged a special registration fee of three dollars.

RESIDENCE, ATTENDANCE AND GRADE.

The Academic Year extends from the morning of the Thursday
preceding the seventeenth of September to the evening of the Wednesday
before the nineteenth of June. Thanksgiving Day is a holiday,
and there is a Christmas recess beginning on the morning of
the twenty-fourth of December and closing on the evening of the
second of January.

Attendance is required of each student throughout the entire
session, with the exception of the days above indicated, unless he
has received permission to be temporarily absent, or to withdraw
before its close. Leave of absence is granted by the deans for
sufficient reasons, and must in every case be obtained in advance.
Voluntary withdrawal requires the written consent of the student's
professors and of the dean of the university. While in residence
each student is required to attend regularly all lectures and other
prescribed exercises and all examinations in the courses which he
pursues (unless excused for cause) and in every way to conform to
the regulations of the university.

Absence from the university is permitted upon the written leave
of the dean of the department in which the student is registered,
obtained in every case in advance. But leaves of absence for the
purpose of accompanying the athletic teams or musical clubs on
excursions will not be granted, except to the officers and members
of the organizations.

Absence of Athletic Teams and Other Student Organizations.—
The laws relating to absence from the university of members
of the Athletic teams are found in the section upon Physical

Training (pp. 294-295). The same resolutions apply, mutatis mutandis,
to members of other student organizations.

Absence from Lectures may be excused by the professors, but
only for sickness or like providential cause. Such excuses must be
rendered on the day of the first lecture attended after the absence.
Unexcused absences from lectures render the student liable to be
disciplined by the faculty. In case of delayed entrance the student
is regarded as having been absent from all lectures or other
exercises that have been given, in the courses which he enters, since
the beginning of the session.

Absence from Examinations will not be excused except for
sickness on the day of examination (attested by a physician's certificate)
or other cause which the faculty of the department by special
order may approve. An unexcused absence, or the presentation
of an unpledged paper, is counted as a total failure in the examination
in which it occurs. A student whose absence from examination
is excused is admitted to the Fall Examination in the subject
in question in each of the departments where such examinations
are held. Where necessary, he is admitted to a special examination.

Change of Schools, with transfer of fees, cannot be made except
by special order of the faculty. But a student may change
from one class to another of the same school with the advice and
consent of the professors concerned.

The Grade of the Student in any course, either for a term or
for the session, is determined by the combined class standing and
the result of examination, each being considered in such proportion
as the professor in charge may decide for the course in question.

Class Standing in any course is determined by the regularity
of attendance of the student upon the lectures (and laboratory or
other similar exercises where included) in the course in question,
and by the faithful performance of his work as indicated by his
answers when questioned, by his written exercises, notebooks, the
faithful performance of laboratory (or other similar) work, etc.
Students are regarded by the faculty as under the law of honor in
matters affecting class standing as in examinations.

The Grades for Passing in any course, required by the various
departments of the university, are as follows:

     

in the College, the Department of Graduate Studies, the Department of Engineering, and the Department of Agriculture	75 per centum
in the Department of Medicine	80 per centum
in the Department of Law	83 per centum

Re-examination in September.—A student of the College, of the
Department of Graduate Studies, or of the Department of Engineering,
who attains in any course a grade for the session below 75
per cent, but not below 65 per cent, may, upon written recommendation
of the professor in charge of the course, be admitted by the
faculty of the department at their final meeting in June to re-examination
upon that course during the registration week of the following
September. The fee for each re-examination is $5.00, and
must be paid to the bursar on or before July fifteenth preceding
the opening of the session.

Minimum Grade Required of College and Engineering Students.—
Any student in the College or in the Department of Engineering
whose average grade on all courses for any term is less than 40
per cent will be dropped from the rolls of the university. Any
student who makes an average of 40 per cent or more, at the end
of any term, but whose grade on each of his courses is less than
65 per cent will be put on probation for the term next ensuing.
The student on probation who again makes less than 65 per cent on
each of his courses at the end of the current term, will be dropped
from the rolls.

A student in any department of the university who is evidently
making no real progress in one of his courses of study may at any
time, after due admonition, be required to drop the course in question.
A student in the College or the Department of Engineering
who falls under this rule will be put upon probation if he fails to
attain a grade of 40 per cent in a single one of his remaining courses
at a succeeding examination.

Voluntary Withdrawal from the university requires the written
consent of the student's professors and of the dean of the university.
When a permit is granted upon the university physician's
certificate that withdrawal is necessary on account of the student's
ill-health, which must not be due to dissolute conduct, the fees are
returned pro rata. Under no other circumstances will there be a
return of fees.

Enforced Withdrawal is inflicted by the faculty for habitual
delinquency in class, habitual idleness, or any other fault which
prevents the student from fulfilling the purposes for which he should
have come to the university. See also "Minimum Grade" above.

CONDUCT.

Conduct.—The laws of the university require from every student
decorous, sober, and upright conduct as long as he remains a member
of the university, whether he be within the precincts or not.
They require from the student regular and diligent application to
his studies, and if, in the opinion of the faculty, any student be not

fulfilling the purposes for which he ought to have come to the university,
and be not likely to fulfill them, either from habitual delinquency
in any of his classes, or from habitual idleness, or from
any other bad habit, the president, upon recommendation of the
faculty, may require him to withdraw from the university, after
informing him of the objections to his conduct and affording him
an opportunity of explanation and defense.

Drunkenness, gambling, and dissoluteness are strictly forbidden,
and the president may dismiss from the university for the residue
of the current session every student found guilty of them, or
may administer such other discipline as seems best under the circumstances.

The keeping of Dogs by students within the university grounds
is forbidden.

In all cases of Discipline, the law requires that the student
must first be informed of the objections to his conduct and afforded
an opportunity of explanation and defense.

Prohibition of Credit.—An act of the Legislature prohibits
merchants and others, under severe penalties, from crediting minor
students. The license to contract debts, which the president is
authorized to grant, is limited (except when the parent or guardian
requests otherwise in writing) to cases of urgent necessity.

DORMITORY, BOARD, MEDICAL ATTENDANCE.

Dormitory.—Students may reside in the university dormitories,
in private houses approved by the president, or in their homes.
Any change of residence during the session should be reported at
the office of the registrar.

Students desiring rooms in the university dormitories should
make application to the Bursar, enclosing in every case the reservation
fee of five dollars, which will be returned should there be
no vacant room to let.

The occupant of a dormitory has the first right to it, and may
reserve it for the next session, by contract with the Bursar, and
depositing $5.00 (which is in no case returnable), not later than May
first. The balance of the rent shall be paid not later than the first
registration day of the session, otherwise such preference or other
right shall be forfeited. No dormitory may be sublet; nor shall the
same be used for improper purposes. For rental of university
dormitories, see p. 105.

Boarding.—Students may board and lodge either in the university
precincts or at their homes, or in houses licensed by the faculty.

It is the duty of the president to withdraw the license from any
house in which the regulations as to the conduct of students are
not observed. Change of lodging should be reported at the registrar's
office.

Medical Attendance.—Any student who is temporarily ill from
causes not due to his own misconduct is entitled, without charge,
to all necessary medical advice from the university physician; and,
if necessary, to skilful nursing in the University Hospital at a reasonable
charge for his maintenance while there. This exemption
from charge does not apply to cases requiring surgical operation,
chronic cases, or to constitutional disorders of long standing from
which the student in question was suffering at the time of his coming
to the university. Students who take the responsibility of
boarding at houses not approved by the Board of Health forfeit
the right to this exemption. Students residing at their own homes,
who waive this right, are entitled to the remission of a portion of
the university fee. Any student sent to the University Hospital
by the advice and under the care of a physician other than the
university physician will be required to pay the regular hospital
charges for private patients.

Physical Training.—No student is permitted to undertake an
amount of work greater than he may reasonably be expected to do
well without detriment to his physical health; and every student is
advised to take a due amount of daily outdoor exercise, for which
ample opportunities are afforded upon the athletic fields, the tennis
courts, the golf course, and in other forms; and in addition, to
make systematic use of the facilities afforded without cost for definite
and judicious physical training at the Fayerweather Gymnasium
under the advice and instruction of the director and his assistants.
Further information upon this important subject will be found upon
a subsequent page.