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University of Virginia Library

Board of Visitors minutes
March 29, 1985

OFFICIAL MINUTES - TENTATIVE Subject to the Approval of the Board of Visitors THE RECTOR AND VISITORS OF THE UNIVERSITY OF VIRGINIA March 29, 1985

MOTIONS FOR EXECUTIVE SESSIONS

ELECTION OF PART-TIME FACULTY

ELECTION OF NON-SALARIED FACULTY

ELECTION OF CLINICAL FACULTY

CANCELLATION OF THE ELECTION OF MR. HAFIZ M. AYOUB

CANCELLATION OF THE ELECTION OF MR. KENNETH I. KELLERMANN

CORRECTION IN THE ELECTION OF DR. JORGE R. RIVERA-IRIAS

ACTIONS RELATING TO CHAIRHOLDERS

LEAVES OF ABSENCE

CHANGES OF TITLE

ELECTION OF PROFESSORS EMERITI

CORRECTION IN THE APPOINTMENT OF MR. JAMES M. COOPER

RE-APPOINTMENTS

DEATH OF DR. THOMAS E. DONNELLY

SCHEDULE OF MEETING DATES FOR 1986

ESTABLISHMENT OF THE LEONE REAVES AND GEORGE W. SPICER PROFESSORSHIP IN THE WOODROW WILSON DEPARTMENT OF GOVERNMENT AND FOREIGN AFFAIRS

ESTABLISHMENT OF THE HUNTON AND WILLIAMS PROFESSORSHIP IN LAW

ESTABLISHMENT OF THE EMERSON G. SPIES PROFESSORSHIP IN LAW

ESTABLISHMENT OF THE DOROTHY DANFORTH COMPTON PROFESSORSHIP AT THE WHITE BURKETT MILLER CENTER OF PUBLIC AFFAIRS

ESTABLISHMENT OF THE MARY MUILENBURG STAMP PROFESSORSHIP IN ORTHOPEDIC RESEARCH IN THE SCHOOL OF MEDICINE

RENAMING OF THE DISTINGUISHED PROFESSORSHIP IN ORTHOPEDICS AND REHABILITATION THE CHARLES J. FRANKEL PROFESSORSHIP IN ORTHOPEDICS

AUTHORIZATION TO NAME MORE THAN ONE CHAIRHOLDER TO THE LAWRENCE R. QUARLES PROFESSORSHIP

REPORT ON CONSTRUCTION

RESOLUTION CHANGING THE NAME OF THE SCHOOL OF EDUCATION FROM THE CURRY MEMORIAL SCHOOL OF EDUCATION TO CURRY SCHOOL OF EDUCATION

INCREASE IN TUITION AND REQUIRED FEES AND OTHER CHARGES FOR THE UNIVERSITY DIVISION

INCREASE IN TUITION AND REQUIRED FEES AND OTHER CHARGES FOR CLINCH VALLEY COLLEGE

ALLOCATION OF REQUIRED FEES

INCREASE IN THE FACULTY SALARY SCALE FOR THE UNIVERSITY

INCREASE IN FACULTY SALARY SCALE FOR CLINCH VALLEY COLLEGE

INCREASE IN CONTRACT RATES FOR FOOD SERVICE, 1985-1986

INCREASE IN CLINICAL AND PATHOLOGY FACULTY SALARY CEILINGS FOR THE SCHOOL OF MEDICINE

INCREASE IN RESIDENTIAL HOUSING RATES FOR 1985-1986

INCREASE IN RESIDENTIAL HOUSING RATES FOR CLINCH VALLEY COLLEGE

INCREASE IN TIAA/CREF CEILING TO $60,000

REPORT OF THE HOSPITAL ACCOUNTS COMMITTEE

NAMING OF THE FORMER SEARS BUILDING JOHN M. STACEY HALL

NAMING OF THE NEW FACILITY AT THE SOUTH END OF SCOTT STADIUM J. C. HERBERT BRYANT HALL

APPROVAL OF BACHELOR OF SCIENCE IN ACCOUNTING DEGREE AT CLINCH VALLEY COLLEGE

GIFTS, GRANTS, AND CONTRACTS

APPROVAL OF THE FIRM OF THE ARCHITECTS DESIGN GROUP, OF ROANOKE, VIRGINIA, FOR THE PERFORMANCE OF ARCHITECTURAL DESIGN FOR THE STORES WAREHOUSE RENOVATION PROJECT

APPROVAL OF UNIVERSITY HOSPITALS CONTRACTS WITH IBM AND SMS SYSTEMS

DESCRIPTION OF PROPOSED CONTRACTS BETWEEN THE RECTOR AND VISITORS OF THE UNIVERSITY OF VIRGINIA AND INTERNATIONAL BUSINESS MACHINES, CORPORATION ARMONK, N.Y. 10504 AND SMS SYSTEMS Malvern, P.A. 19355

CONVERSION FROM SHARED TO UNIVERSITY OPERATED FINANCIAL SYSTEM

APPROVAL OF SUMMARY OF AUDIT REPORTS

CHARGE TO THE PROXY ADVISORY COMMITTEE

AUTHORIZATION FOR ISSUANCE OF HOSPITAL REVENUE REFUNDING BONDS - SERIES C

AUTHORIZATION TO PARTICIPATE IN COMMONWEALTH OF VIRGINIA 9-C BOND ISSUE

Exhibit A UNIVERSITY OF VIRGINIA Preliminary Feasibility Study for Addition to Observatory Dining Hall, Approximately 200 Seats Prepared by The University of Virginia Budget Office In Consultation with the Director of Business Operations December 1, 1981

UNIVERSITY OF VIRGINIA Addition to Observatory Dining Hall, Approximately 200 Seats Project Description

Exhibit B UNIVERSITY OF VIRGINIA Preliminary Feasibility Study for Addition to Sponsors Hall Prepared by The University of Virginia Budget Office December 1, 1981

UNIVERSITY OF VIRGINIA Addition to Sponsors Hall Project Description

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Exhibit C UNIVERSITY OF VIRGINIA Feasibility Study for Student Activity Building Prepared by the University Budget Office March 13, 1985

UNIVERSITY OF VIRGINIA Student Activity Building Project Description

UNIVERSITY OF VIRGINIA Student Activity Building Estimated Annual Net Revenue Available for Debt Service of $564,700 Bond Issue

UNIVERSITY OF VIRGINIA DEBT SERVICE SCHEDULE STUDENT ACTIVITY BUILDING INTEREST RATE 9.50%

CLINCH VALLEY COLLEGE MATTERS

ELECTION OF PROFESSOR EMERITUS

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CONVERSION FROM SHARED TO UNIVERSITY
OPERATED FINANCIAL SYSTEM

The contract with SMS Systems provided that the University Hospital would initially operate its financial systems on a shared basis using systems located at SMS Systems corporate headquarters. The University Hospital pays a monthly fee to SMS Systems based upon the volume of transactions and reports. The contract also allows for a conversion from a shared basis to an "in-house" option whereby SMS System licensed software is run on a University owned computer.

Due to the potential savings derived by the in-house option, University management recommends that the University Hospital financial systems be converted from a shared to University operated basis at this time.

PRICE

The estimated operating savings which would result from the conversion of the University Hospital's financial systems from a shared to University operated basis is $1,150,000 per year. The total cost of acquiring the necessary hardware and software is approximately $3,256,000 as follows:

IBM 4381 Group III Processors and Required Peripherals	$2,252,000
IBM Operating System Software	177,000
SMS Systems Software	827,000
Total	$3,256,000

APPROVAL

The University requests Board of Visitors approval to contract with IBM and SMS Systems subject to the review and approval of contract documents by the Legal Adviser's Office and University Management.