University of Virginia Library

First Step

The first step of this procedure is for a
student to see the Facilities Coordinator in the
Registrar's Office. The Facilities Coordinator
will record the request and will advise the
organization of any potential conflicts.

If no conflicts occurred, the reservation
would only have to be confirmed at a later date
with the Registrar. Conflicts not only occur
between groups or individual students requesting
the same place and same time, but can also
occur when organizations do not adhere to
certain University rules.

The first of these rules concerns the
University's Equal Opportunity Program. In
accordance with this program, Paul Saunier,
Director of University Relations, has stated that
"the Registrar will not approve use of space by
organizations which do not certify that in their
membership policies they do not discriminate
on grounds of race, color, religion, or national
origin."

The University Committee on Calendar and
Scheduling has also stated that "although
attendance at an event can be limited, such as
'members only,' or 'faculty and students only'
it cannot be limited specifically by race, color,
religion, national origin or sex; and that the
event can not have a primarily religious
objective nor can it be a meeting of a religious
group or society."

Many of the University buildings are not
under the sole control of the Facilities
Coordinator. Requests for the reserving of these
buildings are needed not only from the
Facilities Coordinator but also from the person
directly in charge of that facility.