University of Virginia Library

APPROVAL OF POLICY REVISION FOR BUILDINGS AND GROUNDS REVIEW

WHEREAS, the Board of Visitors approved a policy for the Procedure for Involvement by the Buildings and Grounds Committee in Design Review of Capital Projects on December 7, 1991; and

WHEREAS, the Buildings and Grounds Committee subsequently approved a revised policy on June 13, 1997; and

WHEREAS, the revised policy included a provision for three design review stages: Architectural Design Guidelines, Schematic Design and Preliminary Design; and

WHEREAS, the Buildings and Grounds Committee at its April 3, 2003 meeting accepted recommended improvements to the design development process for capital projects which include a reduction in the number of the design review stages from three to two: Architectural Design Guidelines and Schematic Design;

RESOLVED that the Procedure for Involvement by the Buildings and Grounds Committee in Design Review of Capital Projects policy, dated June 13, 1997, be updated and superseded as follows:

Procedure for Involvement by the Buildings and Grounds Committee in Design Review of Capital Projects

• 1. The Buildings and Grounds Committee shall meet as required with the Architect for the University to review, at the Committee's discretion, any or all of the building projects currently underway, at the two design stages designated by the Committee: Architectural Design Guidelines and Schematic Design.


• 2. A quorum of the Buildings and Grounds Committee will have the authority to grant approval to projects at any design review stage with the understanding that projects identified by the Chair as being major and/or particularly sensitive will be brought to the Committee for its review and approval during a regular meeting of the Board of Visitors.


• 3. The Buildings and Grounds Committee will report all of its actions to the Board of Visitors at its next regular meeting; and the Buildings and Grounds Committee may instruct the Chair that it desires to review particular projects only at regular meetings of the Board.


• 4. Projects failing to win approval at any design review stage from the Buildings and Grounds Committee will be referred back to the Architect for the University for further development.