 | Board of Visitors minutes October 1, 1936 |  |
A special meeting of the Board of Visitors of The Rector and Visitors of the
University of Virginia, a State Institution located at Charlottesville, in the State of
Virginia, was held at the office of the President at the University, on this date at
11 o'clock A.M.
Present: Messrs. Scott, Garnett, Corbitt, Rinehart, Stuart, Gray Williams, and
Mrs. Munford.
Absent: Messrs. Goolrick, Hall and Lewis Williams.
The meeting was called to order by Mr. Frederic W. Scott, Rector.
E. I. Carruthers, Secretary of the Board of Visitors, presented and read a
copy of the call of this meeting, duly signed by the Rector of The Rector and Visitors
of the University of Virginia, under date of September 28th, 1936. Said call was in the
following form.
September 28th, 1936.
of the Board of Visitors,
University, Virginia.
Under authority vested in me by Section 809 of the Code of Virginia
(1930), I hereby call a special meeting of the Board of Visitors
of The Rector and Visitors of the University of Virginia, to be held
on Thursday, October 1st, 1936, at 11:00 o'clock A.M., at the office of
the President of the University, for the following purposes:
(a) To consider acceptance of an offer of the United States of
America to The Rector and Visitors of the University of Virginia to aid,
by way of grant, in financing the construction of a Library building, including
necessary equipment, to house the general library of the University.
(b) To consider, approve and authorize the execution, issuance,
sale and delivery of a series of bonds in an aggregate principal amount
of not more than $523,000.00, to be known as the "University of Virginia
New Library Bonds", said bonds to be in denominations of $1000.00 each,
and to bear interest at the rate of 4% per annum, said interest to be
paid semi-annually, said bonds to be dated as of__________, 19___,
and to be payable serially over a period of thirty years, the proceeds
from the sale of said bonds to be used to pay the greater part of the
cost of erecting and equipping a new Library Building to house the general
library of the University of Virginia, and to be located upon the grounds
of the University of Virginia.
(c) In accordance with Chapter 49 of the Acts of the General
Assemble of Virginia, passed at the Extra Session of 1933, as amended
by an Act of said General Assembly approved March 6th, 1936, and constituting
Chapter 123 of the Acts of the General Assembly of Virginia, 1936,
to determine the revenues and recepts to be deemed as derived directly
or indirectly from the Project, for the erection of which the above mentioned
bonds are to be issued, and the costs and expenses of the operation
and maintenance thereof, and generally to do any and all acts and things
required or authorized under said Chapter 49, amended as aforesaid.
(d) To authorize the erection and equipping of said new Library
Building, and to give to the proper officers the necessary authority to
advertise for bids therefor, and execute a contract or contracts for the
erection of said Building and equipping the same.
(e) To authorize any and all acts and things necessary, proper or
convenient in connection with the execution, sale and delivery of said
bonds, and in connection with the erection and equipping of said Library
Building.
(f) To transact any and all other business that may come before
said meeting.
Will you please send notices of this meeting to each member of
the Board, requesting each member to acknowledge due and timely receipt
thereof?
Rector.
E. I. Carruthers, Secretary of the Board, submitted to the meeting an affidavit
of notice of said meeting. Said affidavit and the Exhibits attached thereto, were in the
following form:
County of Albemarle, to-wit:
E. I. Carruthers, being duly sworn, deposes and says.
(1) That he is the Secretary of the Board of Visitors of The
Rector and Visitors of the University of Virginia, in the Commonwealth
of Virginia.
(2) That pursuant to call of the Rector of said Institution, the
notice, a true copy of which is hereto attached, marked "Exhibit A",
and hereby made a part hereof, was given to each member of said Board
of Visitors three days before the date of meeting therein referred to,
by depositing on September 28th, 1936, a copy thereof, in the United
States mails, in a securely sealed envelope, postage prepaid, and
addressed to each such member at his address as the same appears of the
records of The Rector and Visitors of the University of Virginia, viz.
| Name | Address |
| Mr. Fred W. Scott | Royal Orchard, |
| Afton, Virginia | |
| Mr. W. A. Stuart | Abingdon, Virginia |
| Mr. James H. Corbitt | Suffolk, Virginia |
| Mr. Lewis C. Williams | American Nat. Bank Bldg. |
| Richmond, Va. | |
| Mr. R. Gray Williams | Winchester, Virginia |
| Mr. C. B. Garnett | Tower Building |
| 14th & K. Sts., N. W. | |
| Washington, D. C. | |
| Mr. C. O'Conor Goolrick | Fredericksburg, Virginia |
| Mr. Sidney B. Hall | State Office Building |
| Richmond, Virginia | |
| Mr. Hollis Rinehart | Charlottesville, Virginia |
| Mrs. M. C. B. Munford | 329 N. Harrison Street |
| Richmond, Virginia. |
(3) That prior to the date of the meeting refered to in said notice,
acknowledgements of receipt of said notice, and waivers of said notice, duly
dated and signed by each of the members of said Board of Visitors, in the
form hereto attached, marked "Exhibit B", and hereby made a part hereof,
were received by him.
Secretary, Board of Visitors of
the Rector and Visitors of the
University of Virginia.
me this 1st day of October, 1936.
My commission expires June 20, 1940.
[Description: (Seal)]
"EXHIBIT A"
September 28th, 1936.
Pursuant to call of The Rector a special meeting of the Board
of Visitors of The Rector and Visitors of the University of Virginia will
be held at 11:00 o'clock A.M., on Thursday, October 1st, 1936, at the
office of the President at the University, for the following purposes.
(a) To consider acceptance of an offer of the United States
of America to The Rector and Visitors of the University of Virginia to
aid, by way of grant, in financing the construction of a Library building,
including necessary equipment, to house the general library of the University.
(b) To consider, approve and authorize the execution, issuance,
sale and delivery of a series of bonds in an aggregate principal amount
of not more than $523,000.00, to be known as the "University of Virginia
New Library Bonds", said bonds to be in denominations of $1000.00 each,
and to bear interest at the rate of 4% per annum, said interest to be paid
semi-annually, said bonds to be dated as of __________, 19___, and
to be payable serially over a period of thirty years, the proceeds from the
erecting and equipping a new Library Building, to house the general
library of the University of Virginia, and to be located upon the
grounds of the University of Virginia.
(c) In accordance with Cahpter 49 of the Acts of the General
Assembly of Virginia, passed at the Extra Session of 1933, as amended
by an Act of said General Assembly approved March 6th, 1936, and
constitution Chapter 123 of the Acts of the General Assembly of Virginia,
1936, to determine the revenues and receipts to be deemed as
derived directly or indirectly from the Project, for the erection of
of which the above mentioned bonds are to be issued, and the costs and
expenses of the operation and maintenence thereof, and generally to do
any and all acts and things required or authorized under said Chapter
49, as amended as aforesaid.
(d) To authorize the erection and equipping of said new Library
Building, and to give to the proper officers the necessary authority
to advertise for bids therefor, and execute a contract or contracts for
the erection of said building and equipping the same.
(e) To authorize any and all acts and things necessary, proper or
convenient in connection with the execution, sale and delivery of said
bonds, and in connection with the erection and equipping of said
Library Building.
(f) To transact any and all other business that may come before
said meeting.
You are requested to attend this meeting if it is possible for
you to do so.
Immediately upon receipt of this notice, will you please date
and sign the acknowledgment and waiver attached to the enclosed duplicate
copy of this notice, and return the duplicate copy of this
notice, with a signed and dated acknowledgment and waiver attached, to
me so that it will reach me not later than the 30th instant?
Secretary.
"EXHIBIT B"
As one of the members of the Board of Visitors of The Rector
and Visitors of the University of Virginia, I hereby acknowledge
due and timely receipt of the attached notice of a special meeting
of said Board of Visitors, which is to be held on Thursday, October
1st, 1936, at 11:00 A.M., at the office of the President, at the
University.
Furthermore, I do hereby consent to the holding of said
meeting, and to the transaction of any and all business that may come
before said meeting, and I do hereby waive notice of the time, place,
date and purpose thereof.
Dated at_______________, this_____day of
September, 1936.
The Rector directed that a copy of call of meeting and said affidavit, together
with the acknowledgments of notice and waivers of notice, signed by each and
every member of the Board of Visitors, be filed with the minutes of this meeting.
Mr. Rinehart thereupon introduced the following Resolutions.
RESOLUTION NO. 1
ACCEPTING THE OFFER OF THE UNITED STATES OF AMERICA
TO THE RECTOR AND VISITORS OF THE UNIVERSITY OF VIRGINIA TO AID,
BY WAY OF GRANT, IN FINANCING THE CONSTRUCTION OF A LIBRARY BUILDING,
INCLUDING NECESSARY EQUIPMENT, TO HOUSE THE GENERAL LIBRARY OF THE
UNIVERSITY.
BE IT RESOLVED BY THE BOARD OF VISITORS OF THE RECTOR AND
VISITORS OF THE UNIVERSITY OF VIRGINIA, A STATE INSTITUTION, IN THE
COMMONWEALTH OF VIRGINIA, AS FOLLOWS:
Section 1. That the offer of the United States of America to The Rector
and Visitors of the University of Virginia to aid, by of grant, in financing the
construction, including necessary equipment, of a new Library Building to house the
general library of the University of Virginia and to be erected upon the grounds of
the University of Virginia, therein called the "Project", a copy of which offer reads
as follows:
FEDERAL EMERGENCY ADMINISTRATION
OF PUBLIC WORKS
Dated: Sep 22, 1936
Docket No. Va. 1075-R
the University of Virginia,
University, Virginia.
"Subject to the Rules and Regulations (PWA From No. 179, as amended to date)
which are made a part hereof, the United States of America hereby offers to aid in financing
the construction of a library building including necessary equipment, but not including the purchase of any library books (herein called the `Project') by making a grant to The Rector
and Visitors of the University of Virginia in the amount of 45 percent of the cost of the
Project upon completion, as determined by the Federal Emergency administrator of Public
Works, but not to exceed, in any event, the sum of $427,909.
Federal Emergency Administrator
of Public Works
Assistant Administrator"
be, and the same is hereby in all respects approved and accepted.
Section 2. That said The Rector and Visitors of the University of Virginia
agrees to abide by all the rules and regulations relating to such grant (PWA Form No.
179, July 22nd, 1935, as amended to date), which rules and regulations were made a part
of the Government's offer.
Section 3. That E. I. Carruthers, Secretary of The Rector and Visitors of the
University of Virginia, be and he is hereby authorized and directed forthwith to send to
the Federal Emergency Administration of Public Works three certified copies of this
Resolution and three certified copies of the proceedings of this Board in connection with
the adoption of this Resolution, and such further documents or proofs in connection with
the acceptance of said offer as may be requested by the Federal Emergency Administration
of Public Works.
Section 4. It is hereby convenanted that work on the Project described in the
offer will be commenced as early as possible, but in no event later than December 1st,
1936, that the work will be planned so that it will reach a sub stantial peak before
March 15th, 1937; and that the Project will be completed by January 30th, 1938.
The foregoing Resolution was read in full once to the meeting, and thereupon,
on motion of Mr. Rinehart, seconded by Mr. Corbitt, said Resolution was adopted by the
following vote:
Yeas: Messrs. Scott, Garnett, Corbitt, Rinehart, Stuart, Gray Williams, and
Mrs. Mjnford.
Nays: None.
The Rector then stated that a copy of the foregoing Resolution had been presented
to Honorable George C. Peery, Governor of Virginia, on Wednesday, September 30th,
1936, and that the Governor had on that day approved said Resolution and the contract
of agreement between the United States of America and The Rector and Visitors of the
University, to be created by the adoption of said Resolution.
An original copy of said approval, signed by the Governor, was then presented
to the meeting and was ordered to be spread upon the minute Book as a part of the minutes
of this meeting, and said original copy was ordered to be filed.
GOVERNOR'S CERTIFICATE
I, GEORGE C. PEERY, Governor of the Commonwealth of Virginia,
hereby certify that I have examined a Resolution proposed to be adopted
by the Board of Visitors of The Rector and Visitors of the University
of Virginia at a special meeting of said Board, which is to be held on
Thursday, October 1st, 1936, at the office of the President, at the
University, and which Resolution is entitled.-
"A RESOLUTION ACCEPTING THE OFFER OF THE UNITED STATES OF
AMERICA TO THE RECTOR AND VISITORS OF THE UNITERSITY OF VIRGINIA TO AID,
BY WAY OF GRANT, IN FINANCING THE CONSTRUCTION OF A LIBRARY BUILDING,
INCLUDING NECESSARY EQUIPMENT, TO HOUSE THE GENERAL LIBRARY OF THE
UNIVERSITY".
I do hereby approve said Resolution and the contract of agreement
between the United States of America and The Rector and Visitors of
the University of Virginia which will be created by the adoption of said
Resolution.
IN WITNESS WHEREOF I have hereunto set my hand this 30th day of
September, 1936.
Governor of the Commonwealth of
Virginia
The President brought to the attention of the meeting a letter he had received
from Mr. Bowen, the life tenant of the real estate bequeathed to the University
as remainderman for the benefit of the University Hospital by the will of Miss Lizzie
B. Miller, in which he stated that he was not renewing the fire insurance on the residence
and other buildings, but that if the University wished to protect the said property
it could do so.
Following some discussion of the matter, the President and Buildings &
Grounds Committee were authorized to protect the property up to the amount of $4,000 of
insurance.
The president announced to the Board that the Delta Chi Fraternity to whom
the University had loaned $9,000 on its chapter house, had defaulted in meeting its
payments of interest and principal and desired to surrender the property to the University
in settlement of its loan and interest. The matter was disposed of in the following
motion, adopted:
Resolved, that the President and Chairman of the Buildings & Grounds
Committee proceed to secure title to the Delta Chi Fraternity property and
that they determine the repairs to be made, if any, and the Buildings &
Grounds Committee is authorized, in case public sale of the property be
necessary to secure title, to bid such sum as may be necessary to protect
the interest of the University.
Dr. George O. Ferguson, Jr., Chairman of the Students' Admission Application
Committee, appointed at a meeting of the Board on June 8th 1936, reported that admission
had been denied to the following applicants, whereupon the Board took the
following action.
The Applications of the persons, or applicants whose names are set out
below, having been considered by the Board, it is resolved and ordered that said
applicants be and they hereby are denied admission to the University of Virginia.
| NAME | RESIDENCE | INSTITUTION | AMOUNT |
| Ash, Evelyn L. | Norfolk | Columbia | $61.48 |
| Barnes, William H. | Manassas | Boston | 63.20 |
| Bluford, William E. | Clay Bank | U. Mich. | 72.70 |
| Brooks, Lyman B. | Blakes | U. Mich. | 72.70 |
| Brown, Antoinette M. | Ruthville | Ohio State | 68.30 |
| Carter, Millard T. | Nassawadox | Iowa State | 87.53 |
| Catus, Viola O. | Ettrick | Columbia | 61.48 |
| Cavell, Winston W. | Richmond | U. Mich. | 72.70 |
| Clark, E. Rosalia | Richmond | Harvard | 53.70 |
| Colson, Kate G. | Richmond | U. of Chicago | 100.00 |
| Coppage, Velma L. | Norfolk | Columbia | 61.48 |
| Daniel, Eunice L. | Richmond | Columbia | 61.48 |
| Davis, Marjorie E. | Norfolk | U. of Mich. | 72.70 |
| Davis, Thursa Felicia | Newport News | U. of Chicago | 100.00 |
| Edmunds, Beatrice D. | Richmond | U. Penna. | 50.00 |
| Gaither, Alonza S. | Lawrenceville | Ohio State | 68.30 |
| Gaskin, Sara Naomi | Trevillian | Ohio State | 63.30 |
| Henderson, T. H. | Richmond | U. Chicago | 100.00 |
| Higginbotham, Viola G. | Hampton | Columbia | 61.48 |
| Hill, Lester V. | Richmond | U. Mich. | 72.70 |
| Holmes, James E. | Richmond | U. Chicago | 100.00 |
| Howell, Samuel C. | Richmond | Temple | 50.00 |
| Ivy, James W. | Phoebus | N. U. | 64.48 |
| Jackson, Alma M. | Richmond | Columbia | 61.48 |
| Jeffriew, L. F. | Richmond | U. Chicago | 100.00 |
| Johnson, Albertine | Alexandria | Columbia | 61.48 |
| Johnson, Katherine Louisa | Richmond | Columbia | 61.48 |
| Johnson, Martha Ann | Hampton | Columbia | 61.48 |
| Jordan, Daisy T. | Lawrenceville | Columbia | 61.48 |
| Jordan, John A. | Lynchburg | U. Penna. | 50.00 |
| Knox, Marie J. | N. Emporia | U. Penna. | 50.00 |
| Linnette, H. M. | Richmond | U. Mich. | 72.70 |
| Liverpool, Geo. Wm. | Richmond | Ohio State | 68.30 |
| Lomax, Bernice E. | Lynchburg | Columbia | 61.48 |
| Miller, Allie Mildred | Clifton Forge | Columbia | 61.48 |
| Miller, Dorothy Johnston | Petersburg | Columbia | 61.48 |
| Morgan, Josie B. | Dillwyn | Columbia | 61.48 |
| Penister, Lucille E. | Petersburg | Temple | 50.00 |
| Richardson, A. G. | Lawrenceville | Temple | 50.00 |
| Segaer, James E. | Richmond | U. Penna. | 50.00 |
| Spencer, James P. | Richmond | U. Mich. | 72.70 |
| Thompson, Charlotte D. | Richmond | U. Penna. | 50.00 |
| Thompson, Susie M. | Covington | Columbia | 61.48 |
| Travis, Nannie M. | Lawrenceville | Columbia | 61.48 |
| Turner, Alice L. | Roanoke | Columbia | 61.48 |
| Wingo, D. C. | Amelia | U. Mich. | 72.70 |
And it appearing to the satisfaction of the Board that the persons or applicants
above named are bona fide residents and citizens of Virginia, that they possess
the qualifications of health, character, ability and preparatory education customarily
required for admission to the University of Virginia, that they are unable to obtain
from any Virginia State College, State University, or other State Institution, educational
facilities equal to those here applied for, and that such equal ecucational
facilities can be provided and furnished to said applicants by other colleges, universities
and institutions not operated as an agency or institution of the State of Virginia,
it is further resolved and ordered that, out of the funds appropriated by the
State to the University of Virginia, said University do pay to said applicants,
severally, or to the institution or institutions attended by them, as and when needed,
such sums, if any, as may be necessary to supplement the amount which it would cost
said applicants to attend the University of Virginia, said payments to be made pursuant
to the authority vested in this Board by the provisions of chapter 352 of the Acts of
the General Assembly of 1936 (Acts 1936, p. 561.). And there is hereby appropriated fo
scholarships the amount of money set opposite the name of each of the above applicants.
The attention of the meeting was then called to the question of the issue of
bonds of this Institution, aggregating $523,000.00, determination of the form thereof, and
the terms and conditions under which said bonds are to be issued, secured and sold, and
also to the other matters and things included in the statement of purposes contained in
the call of this meeting. And it appearing to the meeting that since all of the data,
necessary for the proper determination of these matters, is not available at the present
time, but will be forthcoming within the next few weeks, it was, thereupon, further-unanimously.
RESOLVED, that this meeting be, and is hereby adjourned until
Friday, October 23rd, 1936, at 8 o'clock, P. M., at the office of the
President, at the University, at which time and place all other matters
referred to in the call of this meeting will be considered and acted upon.
On motion, the meeting then adjourned.
Rector.
Secretary.
| Board of Visitors minutes October 1, 1936 | |