University of Virginia Library

A special meeting of the Rector and Visitors was held
on this date at 8 o'clock, P. M., with the following present:
The Rector, Rev. C. Harding Walker, Visitors Duke, McIntire,

McVea, Oliver, Scott and Williams, and President Alderman.

The minutes of the meetings of April 17th., June 11th
and July 13 having been cooled and sent to the members for
approval, were approved.

The President's docket contained the following announcements:

         

Attendance for the session 1923-24	1785
Summer Quarter 1923	2581
Extension Courses, session 1922-23	549
Nurses in Training at Hospital	83
TOTAL	4998

GIFTS

• $10,000.00 from an anonymous donor for the establishment
  of the Richard Henry Whitehead Scholarship Fund
  in the Medical Department of the University.

• $ 5,000.00 from Mrs. Helen Hamilton Bryan, of Richmond,
  Virginia for the establishment and maintenance of
  a scholarship in the University to be known as
  the Thomas Pinckney Bryan Memorial Scholarship.

• $ 1,000.00 from Dr. Seale Harris, of Birmingham, Ala.,
  for the establishment of the Dr. Charles Hooks
  Harris Medical Student Loan Fund.

• $ 700.00, being the first installment of a contribution
  from the members, both alumni and active,
  of Minor Inn of the Phi Delta Phi Legal Fraternity
  for the establishment and maintenance of
  a section in the Law Library as a memorial to the
  late Professor Raleigh Colston Minor.

• $ 200.00 from Mr. Jacquelin P. Taylor, of Richmond, Va.,
  for use in the work of the State Forest Nursery of
  the Forestry Department.

• Portrait of the late Richard Henry Whitehead, painted by
  Mr. Alpheus P. Cole, of New York City—a gift to
  the University from his colleagues and students.

• Portrait of Dr. Philip Alexander Bruce, painted by
  Prince Pierre Troubetskoy, a gift to the University
  from the Alumni Association, as an expression of
  their gratitude for his distinguished services in
  writing the history of the University.

---

306




• Collection of Jefferson Letters from Mrs. Francis Eppes
  Shine, of Los Angeles, California.

• First volume of "Annals of Tazewell County, Virginia, "From
  Mr. E. L. Greever to the Library of the University.

The President was authorized to prepare suitable resolutions
of thanks for the respective donors in behalf of the
Board.

Upon the recommendation of the President and on motions
duly made and seconded, the following resolutions were adopted:

RESOLVED, That the Rector and Visitors approve of the
action of the President of the University, taken during the
Summer Quarter, in appointing the following new members of
the faculty, instructors, assistants, scholarship holders,
and in making the necessary increases in salaries mentioned.

• Mr. Arthur F. Macconochie, Assistant Professor of
  Mechanical Engineering, at a salary of $2,000.00.

• An increase in the budget appropriation for the salary
  of Dr. J. E. Kinared, Assistant Professor of Histology
  and Embryology, from $2,000 to $2,250.00.

• An appropriation of $250.00 for the School of Physics
  to be applied to the building of the foundation and
  mounting of a large 21 foot Rowland concave grating
  spectroscope.

Leave of absence to Associate Professor Charles P. Olivier.

RESOLVED, That a leave of absence, from October 1, 1923,
to July 1, 1924, be and is hereby granted to Dr. Charles P.
Olivier, Associate Professor of Astronomy, without salary.

Upon motion duly made and seconded the following resolutions
were adopted (Mr. Oliver voting in the negative)
with regard to increase in the University fee;

RESOLVED, That the University fee for Virginia students
in the college, Graduate, Education and Engineering Departments
be made $40.00 per session beginning with the session
1924-25, conditional upon the approval of the 1924 session
of the Legislature.

RESOLVED, FURTHER, That the University fee for non-Virginia
students be increased from $40.00 to $60.00 in all departments,
beginning with the session of 1924-25.

Upon the recommendation of the President the sum of $300.00
or so much thereof as may be necessary, was appropriated to bear
part of the expenses in securing the services of Mr. Lloyd Morey,
statistician, for the institutions of higher learning in the
State, in compiling educational data.

The Special Committee on Hospital Laundry made a verbal
report of its findings, and was continued.

Dr. J. C. Metcalf was appointed Dean of the Graduate department
of the University to succeed Dr. R. H. Dabney, resigned.

The President announced the appointment by the Governor
of Prof. Joseph Hudnut to fill the unexpired term of Prof. Fiske
Kimball on the Virginia Art Commission.

A letter was read from Dean Hough concerning the keeping
of the Medical Library open at night. The matter was referred
to the President, Mr. McIntire and Dr. Hough, with power to act.

The President read a communication from Prof. Charles
Hancock, in which he tendered his resignation as Director
of the Heating Plant, which was not acted upon but was referred
to a Committee consisting of McIntire, Duke and Scott.

The President presented a letter from Mrs. Josie W. Rodes,
late Manager of the University Cafeteria, addressed to Governor
Trinkle, which had been referred to the Board for attention.
The Rector, also, presented several letters which had been received
by him from Mrs. Rodes. After the reading of the letter
to the Governor and some consideration of the matter, it was
referred to a special committee consisting of Williams and
Scott to investigate and report back to the Board.

The Board, having been advised that L. J. Dillow, appointed
to the Ryan Scholarship from the Ninth Congressional District, had
been unable to complete his entrance requirements, declared the
said Scholarship vacant and appointed thereto Mr. Mike Hines
for the present session.

In the matter of assigning Pavilion III West Lawn a committee
consisting of McIntire and Duke was appointed to assist the
President in disposing of same.

The request contained in the following communication from
The Deleware Chapter of the University of Virginia Alumni was
granted.

Mr. Scott was appointed to represent the Rector and
Visitors at a meeting of the Governing Bodies of State
Universities to be held in Chicago, November 12th and 13th.

In the matter of the lease of a lot to the Kappa Alpha
Fraternity, a letter from Mr. Cyrus Beale to Mr. McIntire
was read, and the matter of location of the proposed house
generally discussed and disposed of in the following resolution:

Upon the recommendation of the President the fees in
the Law School were remitted for Mr. Robert Lee Marshall.

Request of Mrs. Fickenscher and Mr. Makielski for permission
to erect a garage connected with the small house
in rear of Varsity Hall was granted subject to approval of
Profs. Hudnut and Lambeth.

The following substitute lease to the Alpha Home
Association, in lieu of the one made at the meeting of the
Board, October 17, 1922, wherein a site was granted for the
erection of a Chapter House, which had been prepared by the
Attorney for the University, was presented by him, read and
approved.

Attorney for the University recalled to the Board the
fact that by a contract under date of November 1, 1922, the
Rector and Visitors of the University of Virginia leased to
Alpha Home Association a lot of land for the purpose of
erection by said Alpha Home Association of a Fraternity House
thereon. Mr. Perkins further stated that although said contract
was executed on behalf of the Rector and Visitors of
the University of Virginia, and on behalf of the Alpha Home
Association, and an original copy delivered to each of these
Corporations, that it has since been learned that at the time
of said execution said Alpha Home Association had no corporated
existence by reason of the fact that its charter was revoked and
annulled in May, 1918, by failure of the Corporation to pay
franchise tax to the State of Virginia

Mr. Perkins further stated that a new organization of
this Corporation had been effected and a new charter granted
by the State Corporation Commission under date of July 12,
1923; that at a meeting held on the 25th of September 1923,
at the home of Mr. Wm. H. Echols at the University of Virginia
an organization of this new Corporation had been effected
with Mr. William A. Kepner, President, Mr. Coleman C.
Walker, Vice-President, and Mr. Thomas L. Rosser, Jr.,
Secretary-Treasurer, these three gentlemen constituting
the Board of Directors and the membership of the Association
being made up of some of the resident alumni of Alpha Chapter
of Chi Phi and a number of active members of said Chapter.

Furthermore it seems that under date of May 9, 1923,
said Alpha Home Association, although then without authority,
by reason of the forfeiture of its charter, as aforesaid, entered
into a contract with the Charlottesville Lumber Company
of Charlottesville, Virginia, for the erection of a Fraternity
House on the lot which had been leased from the University,
the contract price for said house being $33,625.00; that
upon faith of said contract said Lumber Company has proceeded
with the work upon said house until now it is almost completed.

By a previous resolution of this Board a loan of $15,000.00
to said Alpha Home Association had been provided for and the
greater portion of this fund is now in hand and ready to be
lent to said Alpha Home Association.

Through said attorney for the University said Alpha
Home Association now requests that this loan be increased
to $20,000.00, bonds of said Association to be given to the
University in evidence of this loan and secured by deed of
trust constituting a first lien upon said Fraternity House and
all right, title or interest held by said Association in
the lot upon which it stands, by virtue of the lease above
referred to.

Mr. Perkins further presented to the Board a new lease
under date of October 12, 1923, indentical in form with the
lease above referred to under date of November 1, 1922, except
as to change of dates.

A full discussion of the situation was had and it was
thereupon resolved that the Rector be, and is hereby requested
to execute this new lease on behalf of the Rector and
Visitors of the University of Virginia, and the Secretary
of this Board be instructed to affix the seal of the Corporation
thereto.

It is further resolved that the application of said
Alpha Home Association for an increase on the loan above
referred to from $15,000.00 to $20,000.00 be granted and
the attorney for the University is hereby instructed to
examine the bonds and deed of trust offered by said Association
as security for this loan, the Bursar being directed
not to turn over the funds until he is advised by Mr. Perkins
that all legal formalities have been complied with by
said Alpha Home Association, the terms of said loan to be
fixed by the Finance Committee.

The Rector and Secretary were authorized to execute a
contract with the City of Charlottesville and the Chesapeake
and Ohio Railway for the removal of the present bridge
over the Chesapeake and Ohio Railway tracks on Rugby Road
and the erection in its place of a modern cement bridge, in
the following resolution:

The attorney for the University presented to the meeting
a copy of a contract under date of August 14th, 1923, between
the Chesapeake & Ohio Railroad Company of the first part,
the City of Charlottesville of the second part, and the
University of Virginia of the third part, which contract, in
its preamble, makes reference to the following facts:-

"Whereas at the Rugby Road Railroad crossing at present
there is a foot bridge seven feet wide, built and owned jointly
by the party of the first part and the party of the third
part, under contract dated April 12, 1912, and a wagon bridge
eleven feet wide, owned by the party of the second part, with
the space of from twelve to fifteen feet between the two
bridges.

"And whereas said City of Charlottesville is now erecting
a modern highway bridge of concrete construction which is designed
to take the place of both these bridges".

The contract further provides that in consideration of
certain benefits enuring to said party of the first part by
reason of the erection of this new bridge it will contribute
$21,000.00 toward the construction thereof. And said contract
contains a provision that-"the present foot bridge over the
railroad is to be abandoned and removed by the party of the
second part at its entire cost and expense; and the parties
of the first and third parts thereto agree that upon abandonment
and removal of said bridge, the aforementioned agreement
dated April 12, 1912, is to terminate and become null and
void".

Mr. Perkins further showed to the Board a blueprint, upon
which plans and elevations of said proposed bridge were shown,
and upon which it appears that said proposed bridge is to have
roadway thirty-two feet wide with sidewalk on each side, said
sidewalk to be nine feet, two inches in width.

After the discussion of the situation it was thereupon

RESOLVED, That it is the sense of this Board that the
construction of said new bridge will be a decided improvement
and greatly enhance the ease of approach to Lambeth
Field, and that the interests of the University will be
furthered by the execution of said contract and the abandonment
of the old foot bridge, therefore the Rector is requested
to execute said contract on behalf of the Rector and Visitors
of the University of Virginia, and the Secretary of this
Board is instructed to affix the seal of the Corporation
thereto.

COPY OF CONTRACT BETWEEN CHESAPEAKE & OHIO RAILROAD COMPANY,
THE CITY OF CHARLOTTESVILLE, VIRGINIA, AND
THE UNIVERSITY OF VIRGINIA

THIS AGREEMENT made and entered into this 14th day of
August 1923 by and between The Chesapeake and Ohio Railway
Company, party of the first part, the City of Charlottesville,
Virginia, party of the second part and the Rector and Visitors
of the University of Virginia, party of the third part.

Whereas, the party of the second part is paving Water
Street in Charlottesville from Main Street to Seventh Street,
including the driveway at the passenger station, of the
party of the first part, as shown on drawing No. 5948, a
print of which is attached hereto, made a part of this agreement
and marked for identification:

and the party of the second part is also erecting a
modern highway bridge of concrete construction at Rugby
Road in Charlottesville, as shown on drawing No. 5479, a print
of which is attached hereto, made a part of this agreement
and marked for identification:

and, whereas, the paving of Water Street will much improve
the public way to both the freight and passenger station
of the party of the first part and will be an incentive
to the general public to patronize these two stations, and

Whereas, at Rugby Road crossing, at present, there is a
foot bridge 7 ft. wide, built and owned jointly by the party
of the first part and the party of the third part under contract
dated April 12, 1912, and a wagon bridge 11 ft. wide
owned by the party of the second part, with a space of from
10 to 15 ft. between the two bridges. Rugby Road is the
principal thoroughfare to the athletic grounds of the University
of Virginia and most of the people attending athletic
meets pass over these two bridges. Due to the large
number of people using these bridges at the same time, there
is danger is some of them being pushed over the sides of the
bridges and also of automobiles falling through on the tracks.

NOW, THEREFORE, THIS AGREEMENT WITNESSETH:

In consideration of the reduced liability of accidents
to persons and property at Rugby Road Crossing, account of
the construction of the new concrete bridge, and further on
account of the benefits to it account of the paving of Water
Street and the driveway at the passenger station, the party
of the first part agrees to donate to the party of the second
part the sum of Twelve Thousand (12,000) Dollars toward the
construction of the said concrete bridge at Rugby Road, the
payment of same to be made at or before the completion of
the said new bridge and said paving of Water Street and driveway
at passenger station.

It is understood and agreed by and between the parties of
the first and second part that the party of the second part
will, upon its completion, maintain that portion of the paving
which is located on the property of the party of the first
part at the passenger station.

It is further understood and agreed by and between the party
of the first part and the party of the second part that the
party of the second part will upon its completion, own and
maintain the new highway bridge over Rugby Road and the party
of the second part further agrees that the work of constructing
this bridge will be done so as not to interfere with the operation
of the tracks of the party of the first part and that it,

the party of the second part, assumes full responsibility
for any injury to persons or damage to property which may
occur during construction of the new bridge or in the operation
and maintenance of same.

The parties of the first and second parts agree that the
party of the second part will abandon and remove the present
wagon bridge at Rugby Road at its entire cost and expense.

The parties hereto agree that the present foot bridge
at Rugby Road is to be abandoned and removed by the party
of the second part at its entire cost and expense, and the
parties of the first and third parts further agree that upon
the abandonment and removal of the said foot bridge, the
aforementioned agreement dated April 12, 1912 is to terminate
and become null and void.

IN WITNESS WHEREOF, the party of the first part has
caused this writing to be signed by G. B. Wall its
Vice-President thereunto duly authorized and its corporate
seal to be hereunto affixed, the party of the second part has
caused this writing to be signed by E. A. Joachim its
Mayor and its corporate seal to be hereunto affixed and
the party of the third part has caused this writing to be
signed by C. Harding Walker its Rector thereunto fully
authorized, of the day and year first above written.

THE CHESAPEAKE & OHIO RAILWAY COMPANY

BY G. B. Wall
Vice-President

Attest:
C. C. Michie
Assistant Secretary

CITY OF CHARLOTTESVILLE

BY E. A. Joachim, Mayor

Attest:
H. A. Haden
Clerk

THE RECTOR AND VISITORS OF THE UNIVERSITY OF
VIRGINIA

BY C. Harding Walker, Rector

Attest:
E. I. Carruthers
Secretary

On recommendation of the President the following motion,
duly made and seconded, was adopted:

C. H. H. Thomas, Manager of the McIntire concerts submitted
report on advance sale of tickets for the season 192324,
showing sales to date $2,804, unsold tickets, $2,712, contracts
with artists and other expenses $4,600.00.

1. This Deed of Gift establishes for the Department of
Medicine of the University of Virginia a Fund to be known as
the Richard Henry Whitehead Scholarship Fund as a memorial
to Richard Henry Whitehead, Professor of Anatomy and Dean of
the Department of Medicine of the University of Virginia from
1906 to 1916. This memorial is to take the form of a scholarship
or scholarships to students in the Department of Medicine
of the University of Virginia, these scholarships to
be known as the Richard Henry Whitehead Scholarships and referred
to hereinafter as the Whitehead Scholarships.

2. To establish and maintain the aforesaid Richard Henry
Whitehead Scholarship Fund,- the sum of $10,000 is herewith
paid to the Rector and Visitors of the University of Virginia
or their successors, hereinafter referred to as the Rector
and Visitors or the holding board. The said Rector and Visitors
or their successors shall invest the original capital fund
of $10,000.00 and those additions to the same provided for in
Section 3 in such securities as are at the time of investment
customarily used by the trustees of American universities
for the investment of their endowment funds, and shall use
the income from these investments, as hereinafter directed.
The Rector and Visitors are also empowered to receive, with
or without restrictions as to investment, additions to the
Whitehead Scholarship Fund from other sources, provided the
income from these additions is expended for the same purpose
and in the manner provided in sections 5, 6, and 7 of this
deed of gift.

3. During the first twenty years after the establishment
of the Whitehead Scholarship Fund, the Rector and Visitors
shall on each anniversary of the establishment of the
said Fund or on such other annual date as may best fit the
business program of the University of Virginia add one-fifth
of the income of the previous year to the principal of the
Fund and from time to time, as the accumulated additions and
the state of the investment market make investment desirable,
invest the same in the securities indicated in Section 2
of this deed, pending investment the investment the annual
additions shall be deposited on interest in Virginia savings
banks. At the end of each twenty year period the Rector and
Visitors may at their discretion increase or decrease the
percentage of the annual income to be added to the existing
principal of the Fund, provided that in no case shall this
addition be less than one-fifth nor more than one-third the
annual income.

4. The annual income remaining after the aforesaid addition
to the principal shall be paid to the holder or holders of the
Whitehead Scholarship or Scholarships, awarded by the committee
of the Medical Faculty of the Medical Faculty of the University
of Virginia as hereinafter provided.

5. The appointments to be Whitehead Scholarships shall
be made by a committee of the Medical Faculty of the University
of Virginia - hereinafter referred to as the Whitehead
Scholarship Committee, - consisting of the Dean of the
Department of Medicine, Chairman, ex-Officio, and the
full professors of Gross and Microscopic Anatomy, Biochemistry,
Physiology, Bacteriology, Pathology, and Pharmacology. The
Whitehead Scholarship Committee is herewith authorized to
make from time to time such changes in the personel of the
Committee as they think wise, subject to the approval of the
Rector and Visitors, as follows, the proposed change or changes
in personel shall be submitted by the Whitehead Scholarship
Committee at least three months in advance of the next meeting
of the Rector and Visitors and shall go into effect immediately
after the aforesaid meeting of the Rector and Visitors, unless
disapproved by that time by the Rector and Visitors.

The said Whitehead Scholarship Committee is herewith
charged with the duty of determining the terms upon which the
scholarships shall be awarded, the number of such scholarships,
and the stipend to be paid to each recipient, with the sole
proviso that the terms of award of the scholarship adopted
by the Whitehead Scholarship Committee are subject to the veto
of the Rector and Visitors in the same manner and under
the same conditions as provided in this section in the case of

proposed changes in the personel of the Whitehead Scholarship
Committee.

6. The donor would define his object in this gift as
the establishment of a memorial to Dr. Whitehead in harmony
with the ideals of service which characterized Dr. Whitehead's
life work.

The donor belives that it is unwise to attach to such
a gift perpetual and fixed restrictions since such restrictions
might at some future time hamper the best use of the
fund. Therefore the Whitehead Scholarship Committee with the
approval of the holding board is authorized after forty years
from the date of this gift to alter from time to time any of
the restrictions, provided only that the fund used either
directly or indirectly to aid deserving students to prepare
themselves for any branch of medicine-whether it be teaching,
research, or practice.

7. The income of the fund may be used to assist any
deserving student in the Medical Department of the University
of Virginia without regard to the time such students have
previously spent in their medical studies. But, since it is
the donor's hope that the fund will in general be used to aid
students whose future work will contribute to the progress of
medical knowledge, it is not probable that it will often
be possible to judge a students' qualifications for this kind
of work before the end of the second year of his medical
studies. The donor believes that the purpose of the fund
would be admirably served if it were used to encourage promising
students of medicine to enter upon a career of medical
teaching or medical research either in the medical sciences or
in the clinical branches. To accomplish this object the
Whitehead Scholarship Committee might consider it advisable
to award the scholarship, with suitable obligations, to the
same individual for a number of years.

The above deed of gift is herewith, at the request of
the anonymous donor, transmitted through me, as Dean of the
Department of Medicine of the University of Virginia to the
Rector and Visitors of the University of Virginia.

THIS DEED OF GIFT, between Helen Hamilton Bryan, of
Richmond, Virginia, hereinafter sometimes called the donor,
part of the first part, and the Rector and Board of Visitors
of the University of Virginia, hereinafter called the
Trustees, party of the second part,

WITNESSETH AS FOLLOWS:

The donor doth herewith deliver, assign, set over and
transfer to said Trustees the sum of Five Thousand Dollars
($5,000.00) or its equivalent, in good securities, for
the purpose of founding and maintaining at the University
of Virginia, ascholarship to be known as the Thomas Pinckney
Bryan Memorial Scholarship, and said Trustees shall hold said
fund in trust, invest the same, and apply the income in
accordance with the conditions set out as follows:

1. The said Trustees are empowered to invest the sum of
Five Thousand Dollars ($5,000.00) if delivered to them in cash
by the donor, in such manner as they deem fit, without being
restricted to those securities expressly provided by law
for judiciary funds, with the power to sell and reinvest at
their discretion.

2. If the donor delivers to the Trustees securities
to represent the said sum of Five Thousand Dollars ($5,000.00)
instead of cash, then said Trustees are empowered to retain
the securities so delivered, or, at their discretion, to sell
them and reinvest the proceeds, with power to resell and reinvest,
all in accordance with the powers conferred by paragraph
No. 1 above.

3. The income from said fund shall be applied by the
Trustees to the support and tuition at the University of
Virginia of such person as may be nominated for that purpose as
a holder of a scholarship from the Episcopal High School of
Virginia under the terms hereafter provided, to-wit.

(a) The beneficiary or recipient of said Scholarship shall
be designated by the Principal of the Episcopal High School
of Virginia after consultation with such members of the
Faculty and such of the older students as to the Principal
may seem desirable, and with the approval of the donor.
Such designation is to be made annually, provided, however,
that upon the recommendation of the Principal, and with the
approval of the Donor, the recipient of said Scholarship may
be re-appointed annually to succeed himself, but in no case
shall any one appointed receive the benefit of said Scholarship
for more than three regular scholastic years at the University
of Virginia.

(b) Upon the death of the Donor, unless she shall
designate by will or other testamentary writing some one to
act as her successor in approving the recommendation of the
said Principal of the Episcopal High School of Virginia, then
said approval shall be exercised by the Bishop of the Diocese
of the Protestant Episcopal Church in Virginia.

(c) In the appointment of the Boy for this Scholarship,
the Donor desires that the character, the leadership and the
scholarship, and the promise of growth of the recipient be
considered, with especial reference to those who but for such
assistance would otherwise be deprived of the opportunity
of a college education.

(d) In case at any time the Episcopal High School of
Virginia shall cease to exist and operate as a school, then
the income from the said Five Thousand Dollars ($5,000.00)
so held in trust as aforesaid, shall be applied for the purpose
of maintaining a Scholarship at the University of
Virginia as above set forth, the beneficiary of said Scholarship
to be chosen by the Principal of the senior public High
School of the City of Richmond, Virginia, upon the terms
and by the method set forth for the designation of the
Scholarship from the Episcopal High School of Virginia.

(e) The Donor reserves to herself the right to change the
method of selection of the holder of said Scholarship at such
time and in such manner during her lifetime, or by will, as
to the said Donor may seem desirable.

Witness the following signature and seal, this 28 day
of June, 1923.

Helen Hamilton Bryan [Description: (SEAL)]

Witness-Murray
M. McGuire

GIFT OF DR. SEALE HARRIS
TO ESTABLISH
THE DR. CHARLES HOOKS HARRIS MEDICAL STUDENT LOAN FUND

On motion the meeting then adjourned.