 | Board of Visitors minutes October 26, 1935 |  |
A Special Meeting of the Rector and Visitors was held on this date with The Rector,
Fred W. Scott, and Visitors Garnett, Hall, Munford, Rinehart, Stuart, L. C. Williams and
R. Gray Williams, and President Newcomb, present.
The President submitted the following reports:
| Enrollment regular session to date | 2345 |
| Summer Session (1935) | 1458 |
| Extension Division | 1264 |
| Nurses' Training School | 170 |
| Total | 5237 |
| From the American Philosophical Society, for technical assistance to Dr. Jesse W. Beams, Professor of Physics |
$2,500 |
| From Mr. Henry C. Lomb, to purchase files for pamphlets, etc., donated by him to the University Library |
102 |
From Mr. Frederic W. Scott, Rector, a valuable and interesting
map of Albemarle County of 1875.
From Mrs. Edwin A. Alderman a further gift of various interesting
and valuable articles belonging to the late President Alderman,
including two silver loving cups, medals and certificates of
decoration presented to him by the Serbian, French and Italian
governments, books, pamphlets, etc.
From George Hammond Sullivan a portrait of Daniel Webster
(valued at $2500).
The President reported that Deans Metcalf and Maphis, having reached the retirement
age, have submitted their resignations for such action as the Board may deem proper. Upon
the recommendation of the President, the following motion was unanimously adopted:
RESOLVED, by the Rector and Visitors of the University of Virginia, That the
resignations of Dean John Calvin Metcalf, Linden Kent Memorial Professor of English
Literature and Dean of the Department of Graduate Studies, and Dean Charles G.
Maphis, Professor of Education, Dean of the Summer Quarter and Director of the
Institute of Public Affairs, be not accepted, and that they be requested to continue
their services in the University of Virginia.
The President also presented the resignation of Miss Adelaide A. Mayo, Assistant
Professor of Nursing Education, now on leave from the University, which was accepted in the
following motion, adopted:
RESOLVED, by the Rector and Visitors of the University of Virginia, That the
resignation of Miss Adelaide A. Mayo, Assistant Professor of Nursing Education
in the University of Virginia be and the same is hereby accepted with regret.
Miss Mayo carried forward her work in the University of Virginia with devotion
and skill, and the Rector and Visitors wish her continued success in her new field.
Upon the recommendation of the President, Professor John A. Rorer was granted a
leave of absence in the following motion, adopted:
RESOLVED, by the Rector and Visitors of the University of Virginia, That Mr.
John A. Rorer, Assistant Professor of Extension, be and he is hereby granted
leave of absence, without salary, for the period October 1, to May 31, in order
to do graduate work at Columbia University.
Ratification of appointments made during the summer:
RESOLVED, That the Rector and Visitors of the University of Virginia, approve
the action of the President and his committee, taken during the summer, in making
the following appointments:
Dr. Edwin W. Burton, Assistant Professor of Opthalmology, at a salary of $675.00.
Mr. Winston Wilkinson, Research Fellow in Folk Music, for the period October 1,
1935, to June 30, 1936, at a salary of $2500.00.
Mr. Claude Graham, Special Extension Instructor, for the period September 1,
through May 31, at a salary of $3000.00 for the nine months.
Mr. Richard W. Quarles, Research Assistant in Chemistry, 1935-36, at a salary of
$2,000 less 10%.
Application of the local Radio Station for permission to change its call letters
from WEHC to WUVA was rejected.
The President reported receipt of the bequest of Mrs. Fanny B. Marchant, through
W. Allan Perkins, Executor, on October 19, 1935, to establish certain fellowships and a
loan fund in memory of her husband, the late Henry Clay Marchant, lifelong resident of
Albemarle County, for a number of years President of the Charlottesville Woolen Mills, and
identified with other business organizations and civic and religious life of the community.
She also provided for the perpetual care of her mother's grave.
The estate consisted of the following:
| Local real estate mortgages | $ 31,125.00 | |
| Bond of M. K. & T. Ry. Co. $100.00 | 15.00 | |
| Cash | 2,718.67 | $ 33,858.67 |
| From this sum there is deductible the cost of defending the suit brought in Albemarle County in 1929 to have the will set aside, which cost is ordered be paid from the bequest by the Commissioner of accounts, which sum had been advanced by the University in 1929 |
2,605.58 | |
| Net value of the estate | $ 31,253.09 | |
| By direction of Mrs. Marchant's will the bequest is to be set up in the following amounts and purposes: |
||
| For the Henry Clay Marchant Fellowships | $ 18,000.00 | |
| For perpetual care of grave of Mrs. Emily Taylor Bragg |
750.00 | |
| For the Henry Clay Marchant Loan Fund (Balance) | 12,503.09 | $ 31,253.09 |
Mr. Garnett, Chairman of the special committee on settlement of the Taliaferro and
Goodwin bequests, reported that a settlement of the questions at issue in these matters had
been effected and that the University would receive approximately $50,000.00 in the
Taliaferro bequest, and that the sum of $7,000 had been agreed to in the Goodwin matter in
full settlement thereof.
The President reported to the Board that he had duly filed application for loan
and grant from the Public Works Administration for the erection of library building and
had done everything within his power to secure a favorable ruling thereon but that he
entertained very little hope for results. The question then arose as to whether or not it
might be possible to secure the necessary funds from other sources whereupon it was moved
and carried, That the Rector appoint a special committee to consider the matter of erection
of a library building and the source or sources from which the funds might be procurable.
The Rector appointed Messrs. R. Gray Williams, Lewis C. Williams and C. B. Garnett and Mrs.
Munford on the committee.
The President stated, in connection with the erection of the engineering building,
that it had been found to the advantage of the University to grant extension of time on
certain contracts, and presented a form of resolution confirming such extensions for
approval of the Board. The resolution was adopted, as follows:
WHEREAS The Federal Emergency Administration of Public Works requires that all
extensions of time and waiver of liquidated damages in connection with all contracts
in connection with P.W.A. Project 2585 (New Engineering Building) be authorized
by this body.
AND WHEREAS it was to the advantage of the University of Virginia to grant
extensions of time on certain contracts.
AND WHEREAS after certain contracts were extended it was necessary to extend
other contracts. Said other extensions not being to the detriment of the University
of Virginia.
AND WHEREAS the University of Virginia suffered no financial loss on those
contracts that were not fully finished on the completion date.
AND WHEREAS substantiating data is attached herewith stating the cause of the
extension of contracts and/or waiver of liquidated damages.
BE IT RESOLVED that the Rector and Visitors of the University of Virginia
approves the extension of time and/or waiver of liquidated damages as follows:
(1) Extension of contract with North-Eastern Construction Company from
June 1st, 1935 to August 1st, 1935.(2) Extension of contract with W. L. Lacy from June 1st, 1935 to August
1st, 1935.(3) Extension of contract with The Mehring and Hanson Company from June 1st,
1935 to August 1st, 1935 and waiver of liquidated damages after that date.(4) Extension of contract with Richardson-Wayland Electrical Corporation from
June 1st, 1935 to October 1st, 1935 and waiver of liquidated damages after
that date.(5) Extension of contract with Fred Medart Manufacturing Company from
September 15th, 1935 to September 21st, 1935.(6) Extension of contract with American Seating Company of Virginia from
September 15th, 1935 to September 21st, 1935 and waiver of liquidated
damages after that date.(7) Extension of contract with Greer-Weaver Manufacturing Company from
September 15th, 1935 to September 21st, 1935.(8) Extension of contract with Metal Office Furniture Company from September
15th, 1935 to September 21st, 1935.(9) Extension of contract with Jarman's Incorporated from September 15th, 1935
to September 21st, 1935.(10) Extension of contract with The Baughman Stationery Company from September
15th, 1935 to September 21st, 1935 and waiver of liquidated damages after
that date.
The President presented a formal resolution in the matter of Amendatory Loan Agreement
amending the Loan and Grant Agreement, dated as of March 9, 1934, in the erection of the
Engineering Building, whereby the grant is increased from $75,000 to $120,000, being an
increase of $45,000, to be used in the completion of the building and for necessary equipment.
The resolution was unanimously adopted, as follows:
WHEREAS, the Federal Emergency Administration of Public Works of the United
States of America has presented to The Rector and Visitors of the University of
Virginia a proposed Amendatory Loan Agreement amending the Loan and Grant Agreement,
dated as of March 9, 1934, heretofore entered into by the United States of America
and The Rector and Visitors of the University of Virginia in connection with the
application of said The Rector and Visitors of the University of Virginia for a
loan and grant from the United States of America through the Federal Emergency
Administration of Public Works for aid in the financing of the construction of
buildings for the Engineering Department, which application bears Docket No. 2585,
of said Federal Emergency Administration of Public Works, and
WHEREAS, said Loan and Grant Agreement has been read at this meeting once in
full to the Board of Visitors of The Rector and Visitors of the University of Virginia,
and
WHEREAS, in pursuance of Chapter 49 of the Acts of the General Assembly of the
Commonwealth of Virginia, Extra Session of 1933, the Board of Visitors of the Rector
and Visitors of the University of Virginia is authorized to cause the execution of
said Amendatory Loan Agreement by and on behalf of The Rector and Visitors of The
University of Virginia, subject to the approval thereof by the Governor of the
Commonwealth, and to fully carry out and perform all the terms and conditions
thereof and to adopt this resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF VISITORS OF THE RECTOR AND
VISITORS OF THE UNIVERSITY OF VIRGINIA, A STATE INSTITUTION IN THE COMMONWEALTH OF
VIRGINIA, AS FOLLOWS:
Section 1. The following Amendatory Loan Agreement referred to in the preamble
hereof and all of the terms and provisions thereof be and the same are hereby
approved:
"AMENDATORY LOAN AGREEMENT, dated as of November 28th, 1935, between
THE RECTOR AND VISITORS OF THE UNIVERSITY OF VIRGINIA, a State Institution
in the Commonwealth of Virginia, (herein called the "Borrower")
and the UNITED STATES OF AMERICA, (herein called the "Government").
WHEREAS, the Borrower and the Government entered into a Loan Agreement, dated
as of March 9, 1934, WHEREBY, the Government agreed to aid the Borrower, by loan
and grant in an amount not to exceed $379,000, in the construction of new buildings
for the Department of Engineering of the Borrower, and
WHEREAS, The Borrower has filed an amended application requesting a change in
the scope of the Project to include the purchase of laboratory and test equipment
and to make certain changes in the scope of the work and for an increased allotment
by way of grant; and
WHEREAS, the foregoing changes, together with a general increase in construction
costs since the date of execution of the Loan Agreement have or will increase the
total cost of the Project by approximately $44,500, and
WHEREAS, the Government has included the Project in its comprehensive
program prepared pursuant to Section 202 of Title II of the National Industrial
Recovery Act, has granted the Borrower's request for additional aid and has increased
the allotment of funds for the Project to aan amount not to exceed $424,000,
subject to the execution of an agreement between the Borrower and the Government
satisfactory to the Federal Emergency Administrator of Public Works:
NOW, THEREFORE, THE BORROWER AND THE GOVERNMENT do hereby agree that the Loan
Agreement, dated as of March 9, 1934, entered into between the Borrower and the
Government, heretofore mentioned in the preambles hereof, be and it hereby is
amended as follows:
1. In PART ONE, Paragraph 1, line 13, the amount "$379,000" is stricken
and inserted in lieu thereof is the amount "$424,000".2. By inserting after the word "construction" in line 17 of Paragraph 1
of PART ONE the words "and equipment".3. In Paragraphs 8 and 10 of PART TWO the amount "$75,000" is stricken
and inserted in lieu thereof is the amount "$120,000".4. In subdivision (a) of Paragraph 4 of PART FOUR the amount "$379,000"
is stricken and inserted in lieu thereof is the amount "$424,000".
It is further agreed that all of the terms, conditions and provisions of the
above mentioned Loan Agreement shall continue in full force and effect except as
herein specifically amended.
IN WITNESS WHEREOF, The Rector and Visitors of the University of Virginia and
the United States of America have respectively caused this Amendatory Loan Agreement
to be duly executed as of the day and year first above written.
THE UNIVERSITY OF VIRGINIA
By__________
Rector.
[Description: (SEAL)]
_______________
__________
By__________
Federal Emergency Administrator
of Public Works. "
Section 2. Frederic W. Scott, the Rector of The Rector and Visitors of the
University of Virginia, is hereby authorized and directed to execute and deliver
said Amendatory Loan Agreement, as set forth in Section 1 hereof, in three counterparts
in the name and on behalf of The Rector and Visitors of The University of
Virginia, and E. I. Carruthers, Secretary of The Rector and Visitors of the University
of Virginia, is hereby authorized and directed to annex the official corporate
seal of The Rector and Visitors of the University of Virginia to said Amendatory
Loan Agreement and to attest the same.
Section 3. This resolution shall be submitted to the Governor of the Commonwealth
of Virginia for his approval, and shall take effect immediately upon his
approval hereof.
I, George C. Peery, Governor of the Commonwealth of Virginia, hereby certify
that on this 29th day of October, 1935, I have examined a resolution of the Board
of Visitors of The Rector and Visitors of the University of Virginia, duly adopted
on October 26, 1935, authorizing the execution of an Amendatory Loan Agreement
amending the Loan and Grant Agreement, dated as of March 9, 1934, heretofore
entered into between the United States of America and The Rector and Visitors of
the University of Virginia, and I do hereby approve said resolution and the Amendatory
Loan Agreement, the execution of which is thereby authorized.
____________________
Governor, Commonwealth of Virginia.
On motion the meeting then adjourned.
Rector.
Secretary.
| Board of Visitors minutes October 26, 1935 | |