University of Virginia Library

At a regular meeting of the Board of Visitors held this
day at the Infirmary- Present, Hon. A. H. H. Stuart, Rector,
and Messrs Conrad, Gilmore, Hart, Marye, Randolph and Whitehead
Messrs John L. Marye and Paul Whitehead having been commissioned
by His Excellency Gov. James L. Kemper since the last meeting
of the Board.

The Executive Committee submitted its report which upon
being read and considered on motion was received and adopted and
ordered to be spread upon the Minutes of the Board.

Memorandum of a contract made and entered into, this 13th
day of May 1876, between the Rector and Visitors of the University
of Virginia acting through its Executive Committee under authority
of the Resolution of the Board of Visitors passed on the 19th
day of April 1876, of the first part, and Professor Henry A.
Ward of Rochester in the State of New York of the second part,
witnesseth:

The said Henry A. Ward of his part for the consideration
hereinafter named contracts and agrees to furnish to the University
of Virginia, Cabinets of Mineralogy, Ceology and Zoology
the general scope, character and extent of which, are indicated
in the annexed Catalogue of their contents (marked schedule A)
which accompanied this contract and forms a part thereof.

It is understood and agreed, that these Cabinets shall
contain all the specimens enumerated in said Catalogue, as well
as all others which may be required to fulfil its letter and
spirit. It is further understood and agreed that the general
distribution of the material of these Cabinets (having reference
to values and not bulk) shall be substantially as follows.

     

To Mineralogy	5/28
To Geology	10/28
To Zoology	13/28

And it is further understood and agreed that the prices
charged by said Ward for any of these specimens may equal but
shall not exceed the price named in his printed Catalogue copies
of which have been furnished the Executive Committee.

The said Ward agrees to deliver the said Cabinet at his own
expense and risk in every particular whatsoever, in the Museum

Hall to be provided at the University, and to arrange them in
complete order and in scientific classification; with all needed
mountings, headings, labels and other needed fixtures of every
kind and description whatsoever, and incases to be provided for
him by the said University.

But the duty and expense of keeping the material from the
time of its delivery at the University, and at the door of the
building in which it is to be kept until its final arrangement
by Mr. Ward in the Museum Hall, shall be borne by the said
University and also all expense of insuring the same against
loss or damage by fire, the said Ward himself agreeing to insure
the same against all other loss, injury or risk.

And in consideration of the services and performances of
said Ward, in collecting, arranging and preparing the said Cabinets
at Rochester, the said party of the first part, agrees to
pay him the sum of twenty five thousand dollars with any additional
amount which may be derived by way of premium from the
sale of twenty five of the Bonds of the Chicago, Burlington and
Quincy Bail Road Company recently donated to the University by
a liberal Citizen of Rochester and in the State of New York together
with all interest which may have accrued on the same at
the time of said sale or on the avails thereof at any time while
under the control of the University.

The said sum of money to be paid as follows:

1. A sum not exceeding five thousand dollars upon the delivery
at the University of material to about that value with
accurate lists thereof which said Henry A. Ward has now on hand
and which he proposes to forward in a short time.

2. Ten thousand dollars whenever he (said Ward) is ready
to proceed on the trip abroad which he proposes to take in the
course of the coming summer in reference to his duties under
this contract.

3. The remainder of the amount specified, shall be paid
from time to time as the material for these Cabinets shall be
delivered at the University except that the sum of five thousand
dollars may be reserved, till the final mounting and arrangement
of the Cabinets in the Museum shall be completed; and provided
that for the said second payment and for all further payments
after the sum remaining unpaid shall be reduced to ten thousand
dollars and under the said Ward shall execute satisfactory Bonds
of indemnity to the University, securing it against all loss
or damage from misapplication further agrees to pay to the said
Ward the further sum of twenty five hundred dollars which shall
be his compensation for transporting, delivering, mounting and
labelling &c, the Cabinets as above stated, the same to be paid
in the way of freight on said materials, and the balance when
said work shall be completed.

Finally it is agreed by the parties to this contract that,
if on the completion of these Cabinets there shall arise any
question as to character of materials in accordance with the
contract and the Catalogue accompanying it, or as to the value
of the Cabinets or any constituent part thereof, then and in
such case the within named gentlemen shall be called in as
Experts to decide such question and their decision or the decision
of a majority of them shall be final between the parties.
The gentlemen to be so selected shall be Professor Joseph Henry

of the Smithsonian Instituteion at Washington, Professor J. S.
Newberry of Columbia College School of Mines, New York, and
Professor J. W. Mallet of the University of Virginia.

In testimony of the making and execution of this contract
as binding between the University of Virginia and the said
Henry A. Ward, Alexander H. H. Stuart, the Rector of the said
University, and the same A. H. H. Stuart, Thomas S. Bocock &
W. C. N. Randolph, Executive Committee of the Board of Visitors
and also the said Henry A. Ward have signed and sealed the same.

Alex. H. H. Stuart

Rector

signed Alex. H. H. Stuart

signed Th. S. Bocock

signed W. C. N. Randolph

signed Henry A. Ward.

Resolved, that for the purpose of facilitating the sale
and transfer of the consolidated Mortgage Bonds of the Chicago
Burlington & Quincy Rail Road Co. now standing in the name of
the Rector and Visitors of the University of Virginia; in such
instalments as may be needed for erecting the Building and
procuring the Cabinet of Mineralogy, Geology &c the Hon A. H. H.
Stuart, Rector of the University be and he is hereby authorized
to Execute and cause to be delivered unto J. N. Dennison, Assistant
Treasurer of said Railroad Co. a Power of Attorney empower-
ing him as the attorney of the Rector and Visitors of the University
of Va. to transfer and assign all of said mortgage Bonds
numbered from Nos. 4051 to 4095 inclusive, unto such person or
persons as said Attorney may be thereunto directed by the joint

order of said A. H. H. Stuart, Rector, and the Banking House of
Riggs & Co. of Washington City.

And the Board doth hereby approve the action of the Executive
Committee of this Board in appointing said Banking House
of Riggs & Co. as the financial Agents of the Board for negotiating
the sale of said Bonds.

The letter of Geo. W. Ward & others recommending Mr. W.
Roy Stephenson of Frederick County for appointment as state student,
was presented and read and on motion was referred to the
Faculty.

A letter from Dr. Chs. G. Barney addressed to Dr. Randolph
as a member of the Board, proposing to exchange some duplicate
volumes in his possession for some duplicate volumes in the
University Library was presented & upon being read on motion the
same was referred to the Library Committee.

The Chairman of the Faculty appeared before the Board and
presented for its consideration the Annual report of the Faculty
with accompanying documents which were received and ordered to
be sorted for consideration by the Board.

The Chairman of the Faculty also submitted to the Board
the applications and testimonials of the applicants for the vacancy
in the Chair of Greek & Hebrew - the applicants being

Prof. Thos R. Price of Va. & Prof. James D. Coleman of Miss.

On motion the Board proceeded to consider the claims of
these gentlemen and to an election to fill said vacancy which
resulted in the unanimous election of Prof. Thomas R. Price.

Resolved—that the Secretary inform Prof. Price of his
election by letter and request that he reply by letter signifying
his acceptance.

The Rector appointed the standing committees as follows:
Finance - Messrs Bocock, Randolph and Conrad.

Apparatus - Messrs Hart, Gilmore & Whitehead.

Grounds & Buildings - Messrs Randolph, Marye & Gilmore.

Library - Messrs Marye, Goode & Hart.

On motion the Board adjourned to meet tomorrow morning at
9 Oclock.

Jas. D. Jones
Secretary

Alex. H. H. Stuart
Rector.

Mr. Marye appeared and took his seat in Board.

The Committee to whom was referred the report of the Faculty
in relation to the kind and extent of examinations of Va. Students
required under the recent Act of the General Assembly submitted
the following as their report which on motion after being read
and considered was adopted:

Ordered-

That until further ordered, the cause of examination for
applicants for admission to the University and to the several
Schools under the provision of the Act of Assembly Chap. 102
1875-76 be as follows, viz-

The Committee of the Faculty appointed to report on the
Examinations to be held for the admission of Virginia Students,
over 18 years of age to the Academic Schools of the University,
under the recent Enactment of the Legislature, Recommend

That for admission to the University all such applicants be
required to pass satisfactorily once for all an examinationin
English Grammar & Composition, in Modern Geography, in Arithmatic
including the Four Elementary Rules- Vulgar and Decimal
Fractions- Proportion- and the Metric System of Denominate Numbers.

That for admission to the several schools they be required
to pass a satisfactory examination

1. In Latin - in the Grammar, in Caesar's Commentaries- in
Virgil's Aeneid- Books I-VI inclusive- Cicero's Orations against
Cataline.

2. In Greek - in Elementary Greek Grammar, Xenophon's
Anabasis Books I-IV - Homers Iliad- Books I-II- exclusive of the
Catalogue of the Ships.

3. In Modern Languages - the General Examination only.

4. In Mathematics- Algebra embracing the fundamental operations
- Simple and Quadratic Equations, Proportion, Progression
and Logarithims, Geometry, Plane and Solid.

5. In Moral Philosophy - the General Examination only.

6. In History, Literature and Rhetoric, in any compendious
History of the United States or of Greece or Rome or England.

7. In Natural Philosophy (Class of Physics) in plane
Geometry.

8. In General & Industrial Chemistry- the General Examination
only.

9. In Natural History and Agriculture- the General Examination
only.

The preparation required for the advanced classes in the
several schools is indicated by the courses laid down in the
Catalogue.

The Examinations will be held on the 26 September and the
following days, and students applying for admission under the
law are urged to present themselves promptly on the 26th.

2. That the Chairman of the Faculty give notice of the foregoing
course by publishing the same in such form as to the Faculty
may seem best.

3. That authority is hereby given to the Faculty to establish
local examination for Common School and high school Education at
several Centres to be selected by them in the State, provided that
the examination be at no cost to the University- and that they
be a voluntary work- on the part of the Professor who may be put
in charge of them.

On the recommendation of the Finance Committee the following
appropriations were approved and adopted.

                                               

Salary of officers	$3,880.00
Advertising	600.00
Printing	140.00
Catalogue	500.00
Repairs & Improvements	3,000.00
Labour	1,200.00
Contingent	1,250.00
Interest	7,500.00
Library	300.00
Fuel	500.00
Gas	500.00
Insurance	600.00
Diplomas	350.00
Infirmary Deficit	445.10
School of Nat. Philos.	150.00
School of Chemistry	150.00
School of App. Math.	30.00
Sinking Fund	1,000.00
Three months' salary to Prof. Gildersleeve	250.00
Salaries of Assistants
Dunnington $800, Towles $500
Santos $500	1,800.00
Commutations of Rents	900.00
Total of appropriations for General Expense	$25,045.10

The following report of the Finance Committee accompanied
by the foregoing list was received and on being read and considered
was on motion approved and adopted. Ordered

That the scheme proposed in the recommendation of the
Faculty for the general appropriation and the payment of Professors'
salaries of the Professors in the several schools shall
be as provided for in said scheme as follows- viz-

The Faculty would respectfully recommend that all the receipts
of the University and all the fees except those of the
Law Department and those of the Adjunct Professorship of Analytical
Chemistry and the Assistant Draughtsman be put in a general
fund, That from this fund, first the necessary appropriations for
officers salaries and general purposes shall be made as given
in the schedule herewith appended.

Second that, that the balance left be used first to give
a salary of $2000 to each of the Professors of the Medical and
Academical Departments, the Adjunct Professor of Applied Mathematics
who is as to emoluments on the same basis of a full
Professor and the Professor of Agriculture & Natural History
(thirteen in all) and then that the surplus left be divided
equally among the thirteen Professors above named.

Third that the two Law Professors be paid as at present
$100 salary each with the fees of their schools.

But this action of the Board is induced by the recommendation
of the Faculty and shall not be taken and regarded as an expression
of opinion on the part of the Board- as to the just basis upon
which the amount of said salaries- and the manner of their appropriation
should be permanently established.

A balance of four hundred and forty five 10/100 dollars
against the Infirmary Fund ocurred in the past session and the
Proctor thinks that the Infirmary will regularly fall short of
meeting its expenses by some two hundred and twenty five dollars-In
the opinion of your committee the Infirmary ought to be made
self sustaining. And in view of the fact that in the management
of sick, physicians can alone economize , they would recommend
that it be referred to the Executive Committee to ascertain and
report to your next meeting whether it would not be better to repeal
all action of the Board that has taken the management of
the Infirmary Fund out of the hands of the Physicians in whose
hands it was originally placed and if in their judgment it is
deemed best to restore its entire management to the Physicians
at once they shall be and are hereby empowered to do so.

A deficit having occurred in the interest of the Miller
Fund in the past year its Trustees deeming that they had the
right and thinking it best, reduced the amount appropriated to
the salary and commutation of Prof. Page four hundred & seventy-five
dollars. The implied contract between our predecessors and
each of the Professors that their minimum pay should not be under
$2000 and their commutation for rent not less than $300 makes it
obligatory on us to make up the deficit to Dr. Page. We therefore

protesting against the necessity which was never contemplated
and should not occur of our having to appropriate funds to this
department from other resources of the University recommend the
appropriation of four hundred and seventy-five dollars to Dr.
Page.

The Proctor in his report (Appendix 8) states the debt of
the University to be:

     

Funded	$86,000
Floating	10,253.09
Total	$96.253.09

The Proctor reports verbally that under the order of the
Board for re-funding the debt he has exchanged some $8,000 of
the 8% bonds for the new bonds issued by them. Of the floating
debt $5,793.74 was of the date of May 31st 1875, the balance
$4839.44 is an increase on the debt of last year. Against the
debt of $10,253.09 he reports a reduction of the bonded debt of
$1000 and the sum of $9,255.35 locked up in the Charlottesville
National Bank. Of the latter he hopes to get $1000 in the next
year- not more than $4000 in all.

It will be seen then that if it had not been for the failure
of the Bank we would have diminished our floating debt instead
of increasing it.

Your Committee concur in the recommendation of the Faculty
that any surplus in the revenue of the Institution be appropriated
to pay for repairs and to reduce the debt.

The Finance papers of the "Miller Fund" being in the hands of
a special Committee on that subject, Your Committee will consider
them as soon as they can obtain them and report on them to the Board.

Respectfully submitted

W. C. N. Randolph, Chairman

Resolved, that so much of the Report of the Finance Committee
as relates to the Infirmary is hereby adopted and it is ordered
that the whole subject be placed in the hands of the Executive
Committee with the authority to act fully and finally in the
premises.

Resolved, that that part of the Report of the Finance Committee
recommending the appropriation of $475 to make up the deficiency
in Prof. Page's salary be adopted and that the said
appropriation is hereby ordered.

The following supplement to the Report of the Finance Committee
was submitted and on motion was approved and adopted.

Appropriations to Infirmary Fund:

               

Salaries (Three physicians)	$1,500.00
Matron	480.00
Servants	135.00
Fuel	145.00
Gas	25.00
Ice	15.00
Supplies &c	60.00
Total	$2,360.00

Resolved, that the foregoing appropriations be approved
& the report adopted.

Ordered, that so much of the report of the Finance Committee
as concurs in the recommendation of the Faculty that any surplus
in the Revenue of this Institution be appropriated to pay for
repairs and to reduce the debts be and the same is hereby adopted.

Ordered- The Board respond to the Communication of Charles
G. Barney by authorizing Dr. W. C. N. Randolph in conjunction

with the Librarian to exchange duplicate volumes in the Library
of Virginia History for any works of Virginia History offered
for exchange by Dr. Barney to the extent that such exchange shall
appear to them beneficial to the Library.

The Board adjourned to meet tomorrow morning at 9 O'clock.

Jas. D. Jones
Secretary

Alex. H. H. Stuart
Rector.

Resolved, That the Board declines to accede to the request
submitted by Mr. Thomas Seddon in behalf of the Norwood School
in regard to the scholarship in the University, and that the
Secretary send a copy of this resolution to Mr. Seddon.

The Committee on Grounds and Buildings submitted their
report as follows:

To the Rector & Visitors of the University of Virginia.
The Committee on Grounds & Buildings beg to submit the following
report:

In reply to Mr. Minor's letter asking that his present
pavilion be enlarged or that pavilion No 1 may be assigned him
they have to say that they have ascertained that Prof. Minor
prefers waiting a reasonable time for enlargement of his Pavilion
if that can be done. They would therefore recommend that the
Board assure him that they will enlarge his present pavilion so
soon as the same can be safely done from the income of the Institutuion,
and they also recommend that the partition between his
present office and the adjoining dormitory be removed and the
floor lowered so as to enlarge his office and thus give him the
two dormitories asked for.

We recommend assigning to Mr. Minor the dormitory now adjoining
his present dormitory which will be taken into his new
office, until his house is enlarged.

With regard to the application of Miss Ross asking to be
permitted to keep boarders and to have the use of comfortable
rooms for them they recommend that this whole subject be turned
over to the Chairman of the Faculty empowering him to grant her
the privileges asked for upon such terms as to him may seem
proper restricting the said privileges to the use and benefit
of students of the Institution and of any private schools taught
by any professor, alone- With regard to the request of Dr. Davis
asking that a back porch be built to his house to convert a blank
front door into a window and that the privy be removed into his
house, he paying one half of the expense of said removal. Your
Committee have to say that whilst they regard all the improvements
asked for by Dr. Davis reasonable and proper yet on account of
the limited means of the Institution they can only now recommend

the appropriation of fifty dollars, the sum asked for for the
removal of the privy.

Your Committee recommend that the request of Prof. Venable
that he be put on the Commutation list and no pavilion be assigned
him be granted.

They recommend that the Pavilion now occupied by Prof.
Gildersleeve be assigned to Prof. Page and that the house on
Monroe Hill now occupied by Prof. Venable and which he proposes
to vacate, be assigned to Prof. Price.

We recommend that so much of the report of the faculty as
refers to the connexion of sewers with the waterfall from the
buildings be adopted and that its execution be referred to the
Executive Committee, who are directed, that unless in their opinion
the expense is too great the Proctor shall be ordered to
complete the plan at once.

The Committee are of opinion that the grounds are in as
good condition and as well cared for as they can be taking into
consideration the limited means of the Institution- The buildings
need repairs very much and your Committee would advise the appropriation
of all funds that can be spared for the next two or
three years for their purpose.

(signed) W. C. N. Randolph

Chairman.

Resolved, that the foregoing report of the Committee on
Grounds and Buildings be approved and adopted and that the appropriations
therein recommmended be ordered to be made.

On motion the Rector, Dr. Randolph and Mr. Bocock were
elected as the Executive Committee of the Board.

The Board adjourned to meet tomorrow morning at 9 1/2
Oclock.

Jas. D. Jones
Secy.

Alex. H. H. Stuart
Rector