University of Virginia Library

Present T. J. Randolph Rector & F. Minor

No quorum, & the Rector decided to call a meeting for
the 17th inst.

Adjourned to meet July 17th 1862

Present T. J. Randolph & F. Minor

No quorum. Rector determined to make another effort
to get a meeting of the Board to decide whether the University
should be opened or not for the next session. So called a
meeting to be held on the 24th inst.

Adjourned to the 24th July 1862.

Present as on yesterday. No quorum. The members present
advised the Rector to call a meeting of the Board to convene

on the 14th August next & then adjourned to meet on that day.

Present Col. T. J. Randolph, Wm. H. Terrell, & Franklin
Minor. No quorum being present, no business was done.

Adjourned to meet on 10th Sept. 1862

Present Col. T. J. Randolph, Rector, Wm H. Terrell,
Jno. R. Edmunds, Col. Jno. B. Baldwin, & Franklin Minor.

The minutes of the Board & of the Executive Committee
from the 16th July 1861 to this date were read; & many things
were discussed, but no resolutions were offered, it being
the opinion of the members present, that it would be courteous
to the members recently appointed by the Governor, to postpone
final action on all business until tomorrow, then being
reason to believe that a mistake exists in respect to the
day appointed for this meeting.

Thursday Sept. 11th 1862

Present the same members as on yesterday, & D. H. Gordon.

The following resolution was offered by Mr Minor &
rejected- to wit-

Resolved that until the further order of the Board
the Professors be entitled to receive all the fees paid by
the students for attendance on their respective schools.

On motion of Mr Minor it was resolved.

That The Proctor proceed, under the direction of the
Executive Committee, to make the earliest practicable arrangements
for supplying fuel to the students, during the next
session, from the woodlands of the University; & that he
be authorized to sell to the Professors & other persons in
the service of the University so much wood as he may find it
proper to sell at this time: provided that the University
shall receive not less than two & a half dollars for every
cord of wood so cut & sold, clear of all expenses.

On motion of Wm Terrell it was resolved That the Faculty
be authorized to fix the salary of M. Tracy, the Janitor
for the next year.

On motion of Mr. Minor Resolved

That in future the annual salaries of the Professors
shall become due & be paid on the 1st January & 1st July
in equal moities.

On motion of Mr. Edmunds

Resolved That the Rector of the Board of Visitors be
& he is hereby instructed to give fifteen days notice to
each member of the Board of the day of meeting, unless some
great emergency shall compel a shorter notice.

The following resolution was offered by Mr. Minor.

Resolved- that, until changed by the Board, the duties
heretofore discharged by the Superintendent of public buildings
& grounds & by the Librarian be divided between the
Chairman of the faculty & the Proctor, in such manner as they
may mutually agree upon, subject to the approval of the
Executive Committee, for which addition to their labours the
Board will hereafter fix a proper compensation.

Col Baldwin offered the following as a substitute for
the foregoing, which was accepted by Mr. Minor & adopted by
the Board - to wit -

Resolved that the Executive Committee be authorized
to employ a superintendent of Pub. Buildings & Grounds & a
Librarian for the next year whenever in their judgment it
may be proper; & that in the meantime the duties of Superintendent
& Librarian may be assigned by said Committee
among the officers of the University.

The following resolutions were offered by Mr. Minor
and adopted

Resolved

1. That the condition of the enclosures, as reported by
the Proctor, be referred to the Executive Committee, with
instructions to have them repaired as soon as practicable.

2. That the balance of $265.95 accruing from the receipts
of the Provisional Military School, & still remaining in the
hands of the Proctor to the credit of said school, be transferred
to the general funds of the University.

3. That the use of the Buildings & Grounds of the
University as Barracks or Hospitals is disapproved by the
Board & ought not to be allowed in future.

The following was offered by Col. Baldwin, & unanimously
adopted.

Mr. Robert T. Massie, who for the past year has held
the position of Professor of Mathematics at the University
ad interim being relieved from duty by the return of the regular
professor, the Visitors feel it to be due to Prof. Massie
to place upon their records, & to furnish to him an expression
of their high satisfaction with the ability, energy & fidelity
with which he has discharged the duties of his position, & of
their regret that they have not the power to secure to the
University permanently the benefit of his high qualifications
& his great efficiency as a professor in the department of
science to which he has devoted himself.

Mr. Minor offered the following preamble & resolution-which
were adopted - to wit:

Whereas the resolution of the Board passed July 16th 1861
authorized the Executive Committee to lease to Jesse L. Maury
for a term of fifty years the corner of land lying between 3d
Maury & Wm. Garth, or any part thereof not exceeding thirty
acres; & whereas upon survey the corner mentioned was found
to contain thirty six & 4/10 acres, & the committee has by
deed leased that amount to Jesse L. Maury, be it now resolved

That the lease of 36 4/10 acres of land made by the
Executive Committee to Jesse L. Maury is approved & confirmed
by the Board.

On motion of Col. Baldwin resolved-

That the resignation of Professor Coleman dated the
3rd day of September 1861, to take effect Oct. 1st 1861, be
accepted.

On motion of Mr. Edmunds resolved

Thet the Executive Committee be & they are hereby
instructed to assign the pavilion now occupied by Prof. Coleman
to Professor Holmes, as soon as the same may be done
with due regard to the health & convenience of Professor
Coleman's family.

On motion of Mr. Minor Resolved

That Professor Maupin be appointed Chairman for the
next year.

Mr. Minor offered the following resolution to wit

Resolved that the Board, having examined the proceedings
of the Executive Committee taken in consequence of the
failure of the Board to meet since the 16th day of July 1861,
[in their minutes recorded & this day submitted to the Board]
does approve & ratify the same. Whereupon the minutes of the
proceedings of the Executive Committee were read, & the
orders & resolutions of the Committee considered seriatim
by the Board, & adopted by a separate vote on each. After
which the foregoing resolution of Mr. Minor was adopted, &
the proceedings of the Ex. Com. so approved by the Board were
ordered to be entered on the record of the Board as a part
of the proceedings of this meeting, to wit

Copied from the minutes of Ex. Com.

University of Va. Sept. 16th 1861

Present T. J. Randolph & F. Minor.

"It is ordered that the school of Latin be placed under
charge of Prof. Gildersleeve during the session beginning
Oct. 1st 1861; & that he receive the fees of Latin & Greek
both, provided the sum do not exceed the maximum salary allowed
to Professors by the enactment.

It is ordered that leave of absence for one year, from
the 1st of July 1861 to the first of July 1862 be granted to
Prof. Bledsoe, & that his salary & all other emoluments from
the University do cease during such leave of absence, except
that Prof. Bledsoe may continue to occupy & enjoy the use of
the pavilion & grounds he has heretofore occupied.

It is ordered that Robert T. Massie be appointed Professor
of Mathematics during the absence of Prof. A. T. Bledsoe
& that he have the same salary & fees, & position in the faculty,
as a regular Professor, except that no pavilion or
grounds be assigned to him.

It is ordered that leave be granted to Drs. Cabell,
Davis, & Allen to act as surgeons in the Confederate States
Hospital in Charlottesville, while retaining their professorial
connection with the University, with the understanding that
if their pay as surgeons added to their salary & fees as professors
exceed $3250, the surplus shall accrue to the University.

It is ordered that the distribution of dormitories by
lot be suspended during the next session.

Oct. 9th 1861

Present Randolph & Minor

It is ordered that Col. Ward be released from the obligation
to take boarders until the further order of the Committee;
& that the question of the rent of his hotel & of
compensation for the enclosure he has put around his garden
be referred to the Board.

July 25th 1862

Present Randolph, Baldwin & Minor.

The following resolutions were offered by Col. Baldwin
& adopted by the Committee - to wit -

1. Resolved That it is the unanimous opinion of the
committee that the use of the buildings & grounds of the
University as a military hospital has been without authority,
& very injurious to the interests of the University; that no
consent can be given in the future to any such use, & that
the Confederate authorities, as soon as practicable to remove
now here, so as to allow of the preparation for the next
session of the University.

2. Resolved That the chairman of this committee be requested
to take immediate steps to settle with the Confederate
authorities a proper rent for the use of the buildings, &
compensation for damage done to them & the grounds by their
use for hospital purposes; & that he be authorized to act in
the whole matter as he may deem best for the interests of the
University

Mr. Minor offered the following resolutions, which were

unanimously adopted by the committee - to wit -

1. Resolved That the interest of the state in the education
of its citizens demands that the University be kept
open in war as in peace.

2. That the chairman of the Faculty proceed, at the
earliest day practicable, to advertize extensively that the
exercises of the University will commence as usual on the
1st of October next.

3. That the Faculty be authorized, in such cases
as they may deem necessary, to suspend the restriction of age
on matriculation, until the further order of the Board.

4. That instruction in military tactics ought to be
provided during the next session for all students who may
desire to receive the same.

5. That the Faculty be authorized to extend the limits
of the University cemetary in such directions & to such extent
as they may deem expedient, & that the chairman of the Faculty
be authorized & requested to adjust with the Confederate authorities
the proper charges for the expense incurred by the
University in furnishing a burial ground for the Confederate
soldiers, who have died here, & for enclosing their graves.

6. That the members of the Faculty, who are absent on
leave, or who hold offices in the Confederate service with
the consent of the Board, be requested to inform the chairman
of the Faculty by the 10th of August next, whether they
will be prepared to resume their duties in connection with
the University at the commencement of the next session.

7. That the Rector be requested to call a meeting of
the Board to be held on the 14th of August next.

It is ordered that the Proctor pay to Professor Massie
the quarter salary accruing from July 1st 1861 to Oct. 1st
1861, so as to give said Professor $1000 for his year's work.

It is ordered that the rent due from Col. Ward [fifty
dollars] for his hotel for the last session be remitted to
him, in consideration of the enclosure put up around his garden
at his own expense having been used by the Superintendent
of P. B. for the benefit of the University, & of his hotel
having been closed with the consent of the Committee before
Xmas without his having had any boarders, & that Col. Ward
have leave to put away his furniture in certain rooms of the
hotel, at his own risk, until further ordered by the Committee."

The Board then adjourned sine die.