University of Virginia Library

UNIVERSITY OF VIRGINIA
DEPARTMENT OF ATHLETICS AND PHYSICAL EDUCATION
CHARLOTTESVILLE, VIRGINIA

As per your request of October 2, I am setting forth a statement regarding the
following:

1. RECRUITING — We have no definite or set plan in approaching prospective students
for the University of Virginia football squad. Herewith is the usual procedure followed — a
procedure which may vary somewhat in individual cases, but very little. Records are kept in the
football office of good football prospects in the area — records which are obtained primarily
through subscription to the larger newspapers of the state from which we retain clippings of the
headline athletes. Also we encourage alumni and friends of the University to write us about
good football players. With this information at hand, we invite some of the outstanding boys to
come to Virginia as our guests for some sports contest; in this we are assisted by the V-Club
members who act as hosts for the youngsters while they are here.

After the football season is over, we check our list of prospects and begin to contact
them and their parents. If we do not know the boys, we get an introduction through some alumnus
or friend and we pay a visit to his home to determine whether or not, he, and his parents, are
interested in the University, and whether we think he will fit into the University life. An
effort is also made at this time to evaluate the economic status of the boy's parents and how
much, if any, financial aid he will need to attend school. If he meets the above requirements, we
then have a talk with his principal as to his character, and of course, his academic standing. If
the above screening is favorable, and the boy has never been to Virginia, we invite him and his
parents to visit us at which time we pay for the boy's lodging and meals — not the expenses of
anyone accompanying him.

If, after seeing the University, both parties are still interested, and the boy needs
financial assistance, he applies for a grant-in-aid scholarship. His application is acted on only
after he has been accepted by the Committee on Admissions and reviewed by the Committee for the
Student Aid Foundation. We do not see the transcript as it is mailed directly from the school
principal to the Dean of Admissions, who in turn, sends a copy of the record to the Foundation
Scholarship Committee. The Foundation Committee passing on the grant-in-aid application includes
Mr. Ritchie of the Law Faculty.

If a scholarship is awarded, the recipient is then asked to sign a contract in which he
promises 1) to stay scholastically eligible, 2) do nothing which will reflect discredit upon the
University, 3) make an honest and conscientious effort to help the team. We, in turn, help him
financially.

An up-to-date record of the grant-in-aid awards are attached, together with a scholarship
application.

2. ADMISSION OF ATHLETES — Any and all athletes are admitted to the University under
the same conditions and in the same way as any other student

3. CONTROL OF ATHLETES UNDER SCHOLARSHIPS OR OTHERWISE — Any athlete may eat or live
wherever he wishes unless otherwise regulated by the University, the only exception being that he
must abide by certain training rules.

Hoping that the above information covers everything as per your request, I am