Sixth Annual Report of the Archivist, Library of the University of Virginia, for the Year 1935-36

A daily record of cash receipts and disbursements. Succeeds Proctor's Cash (item
40); succeeded by Cash Receipts (item 54) and by Cash Disbursements (item 53).

49. General Ledger, 1905-1910.

5 vols.; dated. Index unattached in front or back of each vol. B (west room, west
wall).

Final entries of financial transactions of the University. Vol. I includes students'
accounts, each listed under the student's name, and other University accounts,
listed under subject or agency headings. Vols. II-V include only the latter type
of accounts, the records for each student being separated in Students Ledger (item
50).

50. Students Ledger, 1906-1910.

4 vols.; dated. Index unattached, III; not indexed, I, II, IV. B (west room, west
wall).

Final entries of student fees and accounts. Succeeds in part General Ledger, I
(item 49); succeeded by Students' Fees (item 57).

51. Letters [of] the Bursar, 1906-1913.

5 vols.; dated. Index attached in front of I-V. B (west room, west wall).

Title varies: Letters, the Bursar; I; Letters, II; Letters, I. K. Moran, Bursar,
III; Letters, Bursar's Office, IV, V.

Copies of official correspondence of the Bursar. For other financial letters cf. items
44, 79.

52. Students Contingent Deposits, 1908-1910, 1912-1922.

3 vols.; I dated. Not indexed. B (west room, west wall), I, II. B (west room, south
wall), III.

Title varies: Students Contingent Deposits, I, II; no title, III.

Accounts for students of deposits required to cover such varied expenses as student
publications, athletics, the Y. M. C. A., the chapel fund, the band, library fines,
and laboratory fees. For some of these accounts refunds were allowed. This
record was discontinued in 1922.

53. Cash Disbursements, 1910+.

18 vols.; II, XI-XV numbered. Not indexed. B (west room, south wall): I-XIV.
B (west room, west wall): XV-XVIII.

A daily record of cash expenditures. During 1928-1932 a distinction was made in
the sources of the disbursed funds, and separate volumes in this series record coordinately
the expenditures made from state appropriations and the disbursements
made from other University funds. Succeeds in part Bursar's Cash (item 48).

54. Cash Receipts, 1910+.

7 vols.; V numbered "No. 5", VII numbered "No. 7". Not indexed. B (west room,
south wall).

A daily record of cash receipts. Beginning March 1, 1928, a distinction was made
in the sources of the University's receipts. Vol. VI records income from sources
other than state appropriations; vol. VII records co-ordinately income from funds
provided by the state government. Succeeds in part Bursar's Cash (item 48).

55. [General] Journal, 1910+.

4 vols. Not indexed. B (west room, south wall).

Title varies: Journal, I, II, IV; no title, III.

Accounts of miscellaneous departmental transactions, usually not involving cash;
closing entries for the year; and notes and accounts receivable.

56. Pay Roll, 1910+.

4 vols.; III numbered "No. 3", IV numbered "No. 4". Not indexed. B (central
room, east wall).

Records of payments made on salary to all University professors, instructors, and
administrative officials. Until the session of 1932-1933 this series contained also
records of payments made to all scholars and fellows, but these are currently kept
separately in Scholarships and Fellowships (item 67).

57. Students' Fees, 1910+.

8 vols. Not indexed. B (west room, south wall).

Title varies: Students' Fees, I, II; no title, III-VIII.

Final entries of student fees and accounts. Succeeds Students Ledger (item 50).

58. Trial Balance, 1910-1915, 1924+.

6 vols. Not indexed. B (west room, south wall).

A monthly or semi-annual balance of the Bursar's accounts. The records for 19161923,
which are missing, were probably kept on loose sheets of paper and destroyed.

59. Deposits and Checks, 1913-1926.

2 vols., numbered "No. 1" and "No. 2". Not indexed. B (west room, south wall).

Records of deposits made in several banks and of checks issued, stating name of the
bank on which the check was drawn, amount of the check, name of the payee, and
the reason for payment. Succeeded in part by Deposits, University Branch Bank
(item 66).

60. Note Register, 1913+.

1 vol., numbered "No. I". Not indexed. B (central room, east wall).

A record of all notes covering debts for students' fees and for loans made from the
University's loan funds. For an earlier list of notes cf. item 38.

61. Cash [Book of the] Summer Quarter, 1914+.

5 vols.; I numbered "No. 2", II numbered "No. 3". Not indexed. B (west room,
south wall).

Title varies: Summer School, I; Cash Summer Quarter, II; no title, III-V.

Separate accounts of cash handled by the Bursar for the University's summer quarter.
Beginning in January, 1923, these accounts were also incorporated in Cash
Receipts (item 54) and in Cash Disbursements (item 53).

62. Cash Record [of the] University of Virginia Army School, 1918.

1 vol. Not indexed. B (west room, south wall).

A financial report of the federal government's payments of tuition and board for
some students during May-December, 1918, a practice adopted for the training
of soldiers during the World War.

63. [Budget Estimates], 1918+.

4 vols. Not indexed. B (west room, south wall).

An annual record of the estimated financial requirements and receipts of all divisions
of the University. Before the fiscal year of 1918-1919 budget estimates
were kept on loose sheets of paper, which were probably destroyed.

64. [Accounts, Deposits, Checks, and Receipts for Special Funds], 1921+.

About 35 file boxes; dated. B (west room, south and west walls).

Deposit slips, cancelled checks, signed receipts, separate balance sheets and other
accounts of miscellaneous special University funds handled by the Bursar, including
some donations.

65. Journal [of Cash Receipts from Students], 1922+.

5 vols. Not indexed. B (west room, south wall).

Title varies: no title, I; Journal, II-V.

An auxiliary and temporary record of cash received daily from students in payment
of fees.

66. Deposits, University Branch Bank, 1926+.

1 vol. Not indexed. B (central room, east wall).

Reconciliation book of deposits and checks, listing deposits with the University
Branch of Peoples National Bank of Charlottesville and with other banks in detail
and checks only in summary. Succeeds in part Deposits and Checks (item
59).

67. Scholarships and Fellowships, 1932+.

1 vol., numbered "No. 1". Not indexed. B (west room, south wall).

Records of payments made to students holding scholarships and fellowships in the
University. Succeeds in part Pay Roll, I-III (item 56).

68. [Construction Accounts of the Art Museum], 1933-1934.

1 vol. Not indexed. B (west room, west wall).

A separate record of accounts in connection with the construction of the Bayly
Memorial Art Museum (Public Works Administration project No. 774).

69. [Petty Cash Checks and Receipts], 1934+.

About 125 file boxes; dated. B (west room, south and west walls).

Files of cancelled checks and signed receipts for funds expended by the Bursar
from both State and non-State revenues of the University.