University of Virginia Library

Dormitory Room Changes
Require Written Appeal

At the beginning of each academic
year the Housing Office finds itself
plagued with numerous requests for room
changes from first-year and upperclass
dormitory residents.

Changing one's room is a relatively
easy procedure which often becomes unduly
complicated when such a request is
made, ex post facto.

It makes no difference why the room
change is requested; whether it be
because of roommate incompatibility or
due to an error in the original room
assignment, the procedure for changing
one's room is the same.

If a student wishes to be reassigned he
should first consult his counselor and explain
the reasons for wanting the change. If the
counselor approves of the change the student
should then proceed to apply for reassignment.

All room changes affect a minimum of four
students. The Housing Office requires that all
students affected by the change agree to it.

Each student must write a letter to Ralph E.
Main, Director of Housing, explaining where he
presently lives, where he wishes to live, and the
reasons why he wishes to be reassigned. These
letters are to be delivered to Mr. Main's office
in the basement of Emmet House.

After reviewing these letters Mr. Main will
consult the student's counselor(s) to see if they
approve of the room changes. If the counselor
is in approval the room change requests are
likely to be granted.

In the event the students have already
changed rooms without Housing Office
approval they must return to the rooms to
which they were originally, assigned before
making application for reassignment.

Mr. Main stresses the need for the student to
occupy the room to which he is assigned until
reassignment has been approved because each
student is responsible for his "Assigned"
room-whether he is occupying it or not.

When these steps are properly taken the
reassignment process should take about a week.
The student should wait until he gets written
notice of his reassignment before making any
room change.