University of Virginia Library

On behalf of the Beverley Club of Staunton, Va.,
of which he was a charter member and its first President,
in 1890, I have the pleasure of presenting to the
University of Virginia an oil portrait of Mr. Armistead
C. Gordon, the University's late Rector.

It is requested that this portrait may be hung
on the walls of the Colonnade Club.

With great respect,

I beg to acknowledge receipt of your
communication of the 19th inst. informing me of the
purpose of the Beverley Club, of Staunton, to present
to the University of Virginia an oil portrait of the
University's late Rector, Hon. Armistead C. Gordon. I
note also the request that this portrait be hung on the
walls of the Colonnade Club.

I beg to assure you that the University
appreciates profoundly this action of kindness and generosity
on the part of the Beverley Club. No man in recent
times has rendered more important and enduring service to

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I shall report your gift later to the Rector and
Visitors of the University, and assure you in advance
of the great pleasure which this gift will give them.

As an Alumnus of the University may I ask your
kind assistance in placing in the proper hands a small
contribution to the Permanent Endowment Fund of the
Institution. I enclose for this purpose a Liberty Bond
for five hundred dollars and shall be greatly obliged to
you for your compliance with my request.

With grateful memories of my Alma Mater, and
kind regard to its honored President, I am,

The fall meeting of the Rector and

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The will of Elizabeth B. White, who died in
Baltimore on November 13th, 1917, provides in paragraph
three of item number one that the sum of Five Thousand

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As executor of her Will I am about to make distribution
of this and other bequests and would appreciate
word from you as to the willingness of the
University to comply with the condition above mentioned
and, in the event of their willingness to comply, the
exact corporate title of your institution and the names
of the proper officers to execute the release which I
must secure.

Be it Resolved by the Rector and Visitors of the University
of Virginia, THAT the legacy of Elizabeth B.
White of $5000 to found the Elizabeth B. Garrett Scholarships
at the University of Virginia be and the same is
hereby gratefully accepted upon the terms and conditions
as set forth in her will.

Dr. Lindsay Rogers

Dr. C. M. Sparrow

Dr. C. P. Olivier

Dr. J. C. Bardin

Prof. A. G. A. Balz

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November 8, 1918.

From: Edwin A. Alderman, President, University of Virginia:

To: All Instructors of S.A.T.C. Courses, University of Virginia;

Subject: Special Monthly Tests for Students absent with excuse
from the Regular Monthly Tests.

1. The special tests to be given students absent with excuse
from the regular monthly tests at the end of any month will
be held during the evening study-hours (7:30 to 9:30 p. m.) of the
first three week-days of the month following, according to the
following schedule:

2. Each instructor will hand to Captain Varela on the last
afternoon of the month a list of the students absent with excuse
from the monthly test in each of his classes, with the hour and
day of the special test as scheduled above. Captain Varela will
the next morning assign a study-hall., in which the test may
be held, and will arrange for the attendance of the students at the
scheduled hour.

3. Conflicts under this schedule can be dure only to sickness.
A student having a conflict will take the scheduled special
test in the class meeting Monday, Wednesday, Friday. For the
Tuesday, Thursday, Saturday class an individual special test will
be given at some hour to be agreed on by the instructor and the
student.

4. A student absent without excuse from the regular
monthly test shall be graded zero on the test and shall not
be allowed to attend the special test.

From: Edwin A. Alderman, President, University of Virginia;

To: All Instructors of S.A.T.C. Courses, University of Virginia;

Subject: Attendance of Members of S.A.T.C. in Collegiate Classes.

The following plan has been adopted for recording the class-attendance
of the Student-Soldiers and of the enrolled Members
of the S. A. T. C.:

1. Each instructor will seat the members of each class in
four groups according to companies; i.e.: all men in a given
class belonging to Company A will be seated to gether; all men of
Companies B, C, and D, respectively, together.

2. The senior soldier according to age in each group will
make an alphabetical list of the group to which he belongs and
will report each class-day to the instructor the names of those
men in his group absent from the class that day.

3. The senior soldier of each group will indicate on his
daily report to the instructor which absents are due to military
duty or to sickness. This information the senior soldier will
obatin from the company bulletin for the day.

4. Of the absences reported on any day by the senior as
not due to military detail or to sickness, some may be due to
sickness reported after the company bulletin was posted, or to
emergency detail. The group-senior will report to the instructor
the causes of such absences at the next meeting of the class.

5. Absences not due to military duty or to sickness will
be recorded as unexcused.

6. Instructors will record as excused absences only those
absences reported to them by the senior student of each company-group
as due to military detail or to sickness.

7. The senior student of each company-group in each class
will make a weekly report to Captain Varela of the names of those
men in his group absent from class without excuse during the week.

8. This plan becomes effective Tuesday, November 12.

Miss Mary Amelia Smith of Warrenton, Va., departed
this life some time during September 1911, leaving
a will in which the following provisions appear:

"I hereby place my estate in the hands of the
Fidelity and Trust Company of Baltimore, which with concurrance
of my hereby appointed Executor, Hon. Eppa
Hunton, will proceed at once to make the most profitable
investment of such trust, paying to my brothers, Thomas
Smith and Frederick Waugh Smith, equal shares of the
interest of such trust.

"At the close of the life of either or both
of these legatees, each share becomes the absolute property
of the University of Virginia under the supervision of the

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President of the University, to be expended in a permanent
tribute to my father, Major-General and Ex-Governor
William Smith — easily recognized, not obscured by a
multiplicity of others."

Major Frederick Waugh Smith notified his brother, Col.
Thomas Smith, and the University of Virginia that he intended
to contest the will on the grounds of the uncertainty of its
provisions, but at the same time he made a proposition of compromise.

At a meeting of the Board of Visitors held on the 12th of
November 1912, the following resolution was adopted:

RESOLVED: THAT the Board accept the proposition made by
Mr. Frederick Waugh Smith, one of the devisees and legatees
under the will of Miss Mary Amelia Smith, viz., that
he will refrain from his proposed proposed attack upon
said will upon condition that the Rector and Visitors of
the University of Virginia surrender in absolute right
the one-half of the estate passing under said will to said
Frederick W. Smith, and that John B. Moon, the attorney
for the University, be authorized to carry this agreement
into effect. By agreement of the parties interested, however,
the provisions of said will may be modified or set
aside in whole or in part with a view to carrying out the
proposed settlement.

Pursuant to the terms of this resolution, a contract
was entered into on the 20th of November 1912, between the
Rector and Visitors, Col. Thomas Smith and Major Frederick
Smith, by which all parties renounced the provisions of the
will and agreed, first, that said will should be admitted
to probate, and that Col. Thomas Smith should qualify
as Administrator with the will annexed, Mr. Eppa Hunton having
declined to act; and, second, that the entire estate
of Miss Smith should be divided into two parts; third,
that one of these parts should be turned over to Major
Frederick Waugh Smith in fee simple; fourth, that the other
half should be held by Col. Thomas Smith in trust, the
income thereof to be used by him during his life, and at
his death the principal thereof to become the absolute
property of the University of Virginia.

In May 1916 I was advised by Mr. J. Donald Richards,
of Warrenton, Va., that Col. Smith had never settled his
accounts as Administrator or as Trustee, and that as attorney

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Upon investigation it was found that owing to his
advanced years Col. Smith had not given any attention to
the management of this fund, and it soon became apparent
that if anything was to be saved for the University it
would be necessary for Col. Smith to be removed and a
new Administrator and Trustee appointed in his place.

At a meeting of the Board of Visitors held on the
12th of June 1916, full authority was given me to take
such action in the matter as in my opinion might be necessary.

Thereupon, on motion of the surety company, acting
with our consent and approval, Col. Smith was removed,
and Mr. Walter H. Robertson of Warrenton appointed in
his place and stead.

The situation was a delicate one in many respects, and
required very careful handling. I found it necessary
to associate Mr. George Latham  Fletcher , of Warrenton,
with me, so that the University might have a representative
in Warrenton.

It was impossible to get any statement from Col.
Smith and it was necessary to file a bill in Fauquier Circuit
Court for the purpose of discovering what the assets of the
estate consisted of.

Among other assets we found $7500.00 worth of bonds
which were secured by deed of trust upon real estate
in the city of Washington. Col. Smith had allowed the
interest to accumulate on these bonds, and when we sold
the property under the deed of trust there was a loss
amounting to $3054.04. Mr. Robertson, as Administrator,
has instituted suit against the maker of these bonds for
the recovery of this deficiency. Conditions are such that
we have little hope of recovery.

Major Frederick Waugh Smith came in and made additional
claims against the estate, all of which I am now advised
have been satisfactorily disposed of.

The total amount of the estate which will be turned
over to the University by Mr. Robertson as Administrator
is between $8500.00 and $9000.00. Of this amount some
$1500.00 in cash was delivered to E. I. Carruthers, Bursar,
on the 25th inst., together with bonds aggregating $4200.00.

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In conclusion I will add that much credit is due
both to Mr. Robertson and to Judge  Fletcher  in saving
for the University such of this estate as now remains,
for I am confident that had it not been for their efforts
practically the whole fund would have been lost.

RESOLVED: That the report of W. Allan Perkins, Attorney,
dealing with the settlement of the estate of Miss Mary
Amelia Smith, deceased, presented by him at this meeting,
is hereby approved, ratified and confirmed in all respects,
and in accordance with the suggestion contained therein
the question of the sale of the lot in Anniston, Alabama,
is hereby referred to the Rector and the Chairman of the
Executive Committee, to whom full authority is hereby given
to deal with said lot as to them may seem best - either
holding the same or making sale thereof at such price and
at such time as they may think desirable; and if sale
there of shall be made the Rector is hereby given full
authority to execute and deliver a deed conveying said lot.

On November 18th, 1910 you kindly granted permission
to the Charlottesville and Albemarle Railway
Company, of Charlottesville, Virginia, a corporation duly
chartered under the laws of the State of Virginia, to lay
its track along the terrace west of what is known as Rugby
Road, from the Ivy Road on the South to the C. & O. overhead
bridge on the North, distance of 1050 feet: to be laid
under the general supervision and direction of the President
and Superintendent of Grounds and Buildings of the
University of Virginia, and the Chairman of the Executive
Committee of our Board, with the condition that the track
and works of the company be removed at their own expense
on 60 days notice from the Board, at the pleasure of the
Board.

On account of the use of the Modern Single End
One Man cars it became necessary to operate a turntable at
the C. & O. bridge on Rugby Road in order to turn car
for return trip, this requires the services of two men
and is very troublesome and expensive, especially in Winter
when it freezes, interfering with the service.

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We will greatly appreciate it if your Board will
grant us permission to remove the turntable and replace
with a loop at end of line, under the same conditions
hereinbefore mentioned.

This is to advise you that my recent examination
of your accounts for the fiscal year ended June 30th,
1918, disclosed no irregularities of any kind, but on
the other hand, your records were found to be correct.

Analysis of your Income and Expense statements and
the General Balance Sheet as of June 30th, 1918 were found
to agree with the records as set up in your office.